Fort Walton Beach Council agenda — 02-22-11 regular — reading text

images electronically on a per cycle basis or once a month on CD. Statement of Work —Electronic Bill Presentment OPTIONAL SERVICE 1) ARISTA will provide a hosted website to the Customer to facilitate the electronic presentment of Customer' s statements to Customer' s End Users. 2) The electronic bill statement, available through the website, is to be formatted based on Customer requirements. 3) The data received at ARISTA to generate the electronic statement will be initiated by the Customer in a format agreed upon by both parties. 4) Customer may suppress a paper bill for viewing electronically by the End User on the Bill Presentment website. 5) The ARISTA Electronic Bill Presentment Website shall. a. Allow the Customer' s End User to view a bill statement. b. Allow the Customer' s End User to view an a -bill. c. Allow the Customer' s End User to pay a statement via a credit / debit card or electronic check through the website. 6) If Customer elects to allow End User' s to pay, the Customer must complete the ARISTA Payment Processing Agreement. 7  SCHEDULE " B" TIME SCHEDULES Customer must provide a delivery schedule of data thirty (30) days in advance. Data received promptly will be mailed within 24 hours. If data is not delivered by Customer promptly or if incorrect data is received by ARISTA, data will be reprocessed in accordance with agreement within 48 hours. PRICING (Printing and Mailing Services): UNIT PRICE: 1) Processing, printing, collating, folding, inserting, and preparation and delivery to USPS in automation stream Highlight Color - N 1 — 20, 000 statements per month .......................... ............................... $ 0. 12 W v 20, 001 and greater ....................................... ............................... $ 0. 12 Non -Highlight Color - d I — 20,000 statements per month .......................... ............................... $ 0. 12 to 20, 001 and greater ....................................... ............................... $ 0. 14 tM c Delinquent Notices (Highlight or Non -Highlight) ........... ............................... $ 0. 12 2) Cost of additional page 00 HighlightColor ........................................... ............................... $ 0. 06 Non -Highlight Color ..................................... ............................... $ 0. 05 3) Additional cost of duplex page D HighlightColor ........................................... ............................... 0. 035 0 Non -Highlight Color .................................... ............................... 0. 025 4) Additional cost if "pre- printed, form" ........................... ............................... 0. 01 5) Checks ............................................................... ............................... 3 0. 15 a 6) Additional Inserts .................................................. ............................... 0. 01 7) Postage ........................... ............................... ............................... ti Cost LO 8) Minimum Monthly Charge ........................................ ............................... 500. 00 V_ 9) Programming Charge ............................................... ............................... 150 hour 10) Initial Set up Fee ..................................................... ............................... No Charge E a With 24 month agreement) 11) Additional charges for regular or delinquent files under 500 pieces .......................... $ 10. 00 to Prices do not include postage. Postage to be supplied in advance. All qualified mailable pieces will be M coded for maximum discount. a L Q Above pricing includes the price for forms, outside envelope, and return envelope. ARISTA reserves the right to change this pricing during the term ofthe Agreement to reflect changes in ARISTA' s costs. T1 r1 New services or products will be added to a published price list which will be provided to Customer and become part of this N O Schedule. c m PRICING For PDF SERVICES: ( Optional) Unit Price: E 1) Monthly Charge ................................................ ............................... . $ 50. 00 s 2) Per Image Charge .................................................. ..............................$ 0. 01 ce 3) End of month CD Charge ............... ............................... .........................$ 25. 00 Q PRICING For Electronic Bill Presentment: ( Optional ) Unit Price: 1) Monthly Image Storage Charge .................................... ............................... $ 300.00 2) Per Image Charge View ................................................. ..............................$ 0. 01 3) Suppression of Paper Bill ......................................... ............................... $ 0. 04 each S Pa's et Pq. 44  SCHEDULE " C" SCHEDULE OF CHARGES FOR SPECIAL ORDER SERVICES Pricing for services ofthis nature will be made by quotation. Minimum Hourly Programming Rate ................................... ............................... 150. 40 Per Hour r  Schedule " D" Special Stimulations 1. Arista agrees not to distribute or sell any data received by Customer including but not limited to customer lists, without prior written consent of Customer. ARISTA INFORMATION SYSTEMS, INC. By: Title: Date: CITY OF FORT WALTON BEACH By: Title: CA JfJOn0 Y` Date: 10  CITY OF ATLANTIC BEACH, FLORIDA REQUEST FOR QUOTES -- UTILITY BILL PRINTING AND MAILING Issue Date: Thursday, August 26 2010 Due Date: Wednesday, Sevtember 8, 2010 Contact: Nelson Van Liere, Finance Director for technical questions - Phone: ( 904) 247 -5807 Email: nvanliere alcoab.us Quotes to: City of Atlantic Beach, ATTN: Nelson Van Liere, Finance Director, 800 Seminole Road, Atlantic Beach, Florida 32233 or nvanlierena.coab.us The City ofAtlantic Beach, Florida is soliciting quotes from all experienced persons and firms wishing to submit quotes for the purpose of providing utility