Okaloosa County School Board — Workshop Meeting, August 10, 2017 — reading text

Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,924.00 Budgeted : Yes Budget Source : General Funds, Projects 4110- SAI ESOL and Federal Funds, Project 8418-Title III-Part A- ELL Recommended Action : Motion to approve addendum to the contract with Imagine  Learning in the amount of $15,924 to purchase additional licenses due to increased enrollment in the program. Public Content Request approval of the addendum to the contract with Imagine Learning. The contract was originally School Board approved as a three (3) year contract, effective October 1, 2015 through September 30, 2018, however, due to an increase of students in the program 138 additional licenses are required. The cost of the third year will be increased from $24,900.00 to $40,824. Copies of the addendum and original approved documents are attached. For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services at (850) 833-5861. File Attachments BO APPROVED IMAGINE LEARNING.pdf (178 KB) IMAGINE LEARNING.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 ITB 17-12 Electrical Equipment for Main Switchboard and Panels, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 10, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,390.00 Budgeted : Yes Budget Source : Capital Funds, Project 2391 Crestview High School- Main Electrical Gear Recommended Action : Motion to approve ITB 17-12 Electrical Equipment for Main Switchboard and Panels located at Crestview High School. Public Content Request approval of ITB 17-12 Electrical Equipment for Main Switchboard and Panels located at Crestview High School. The awarded vendor is City Electric Supply Company in the amount of $31,390. Funds will be paid from Capital Funds, Project 2391 Crestview High School- Main Electrical Gear. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services. File Attachments ITB_17-12.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of ITB 15-01 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 10, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 15-01 Custodial Chemicals and Supplies for an additional three (3) year term. Public Content Request renewal of ITB 15-01 Custodial Chemicals and Supplies for an additional three (3) year term, effective October 14, 2017 through October 13, 2020. Supplies will be purchased on an as needed basis, based on fixed prices. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal confirmation and the original approval documents are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments RENEWAL OF ITB 15-01.pdf (41 KB) BOARD APPROVED DOCUMENTS FOR ITB_ 15-01.pdf (344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 16-01 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Aug 10, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 16-01 Petroleum Products & Antifreeze. Public Content Request approval to renew ITB 16-01 Petroleum Products & Antifreeze, effective September 15, 2017 through September 14, 2018. Purchases will be made on an as needed basis using General Funds. Copies of the renewal confirmation letter and the original tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850 689-7303. File Attachments RENEWAL OF ITB 16-01.pdf (289 KB) ITB 16-01.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase: Renaissance Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 10, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,940.10 Budgeted : Yes Budget Source : General Funds, Projects Vary (see attached spreadsheet) Recommended Action : Motion to approve the purchase of software subscriptions from Renaissance Learning in the amount of $66,940.10. Public Content Request approval to purchase software subscriptions for AR and STAR Reading from Renaissance Learning in the amount of $66,940.10 for the schools listed on the attached quote. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds and Projects Vary (see attached spreadsheet). The subscriptions are effective 08/1/2017 through July 31, 2018 and copies of the quote, Application Hosting Agreement and 2017-2018 Funding spreadsheet are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments RENAISSANCE.pdf (540 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase: Frontline, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Aug 10, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,880.03 Budgeted : Yes Budget Source : Federal Funds, 8405 Title II - Part A Recommended Action : Motion to approve the purchase of the annual software subscription from Frontline in the amount of $37,880.03. Public Content Request approval of the purchase of an annual software subscription from Frontline in the amount of $37,880.03. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 8405 Title II - Part A. The contract is effective July 1, 2017 through June 30, 2018 and a copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments FRONTLINE QUOTE.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #18-33 Rodney Bailey, presented by Vince Windham,  Program Director, Purchasing, and recommended by the