Okaloosa County School Board — Workshop Meeting, June 9, 2025 — reading text

Capital Funds. A copy of the quote is attached. For additional information, please contact Amy Meyer, Principal, Destin Elementary School, at (850) 833-4360. File Attachments FOREVERLAWN QUOTE.pdf (2,716 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 RFQ #25-23 Curriculum Associates, Ellevation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $59,850.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the purchase of Curriculum Associates, Ellevation and Strategies subscriptions for a total cost of $59,850.00 Public Content Request approval to purchase Curriculum Associates, Ellevation, and Strategies subscriptions for a total cost of $59,850.00. Funds will be paid from Federal funds. A copy of the quote is attached. For additional information, please contact Dr. Anita Choice, Program Director, Student Support Services, at (850) 833-6312. File Attachments QUOTE-ELLEVATION.pdf (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-06 Internet Services in the amount of $67,980.00, effective July 1, 2025, through June 30, 2026. Public Content Request approval to renew ITB 21-06 Internet Services. The awarded vendor is Cox Business in the amount of $67,980.00. Funds will be paid from FY26 General Fund, and copies of the renewal documents are attached. The contract is effective July 1, 2025, through June 30, 2026. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments RENEWAL DOCUMENTS.pdf (562 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, effective July 1, 2025, through June 30, 2026. Public Content Request approval to renew ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, Cox Business in the amount of $176,820.00, and Uniti Fiber in the amount of $43,200.00. Funds will be paid from FY26 General Funds. Copies of the renewal letters, original tabulation and Cox Business CSA are attached, and the contract is effective July 1, 2025, through June 30, 2026. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments UNITI FIBER RENEWAL DOCUMENT.pdf (399 KB) COX RENEWAL DOCUMENTS.pdf (672 KB) ITB 21-05 AWARD TABULATION.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 22-20 Carpet Tile, LVT and VCT-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-20 Carpet Tile, LVT and VCT-DW, effective June 14, 2025 through June 13, 2026. Public Content Request approval to renew ITB 22-20 Carpet Tile, LVT and VCT-DW. The awarded vendor is The Flooring Authority as Primary Service Provider, and Bob Taylor's Carpet One as the Secondary Provider, based on fixed pricing. The contract will be used on an as needed basis and is effective June 14, 2025, through June 13, 2026. For additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (532 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid: BC-2025-014 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve tag-on Bid: BC- 2025-014 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective through April 30, 2027. Public Content Request approval to tag-on Bid BC-2025-014 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The awarded vendor is Gulf Ice, based on fixed pricing, and the contract will be used on an as needed basis. Funding will vary. The contract is effective May 1, 2025, through April 30, 2027, and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (762 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid: RFP 241904 Specialized Therapy Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will be paid by participating department Recommended Action : Motion to approve tagging on to RFP