Okaloosa County School Board — Workshop Meeting, June 9, 2025 — reading text

for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 06.09.2025.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,495.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-06-09.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Master Services Agreement and Letters of Engagement for External Auditing Services between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $157,500.00 Budgeted : Yes Recommended Action : Motion to approve the Master Services Agreement and Letters of Engagement for External Auditing Services between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the District Budget External Independent Auditing Services and Internal Accounts External Independent Auditing Services as outlined in RFP 24-01 and RFP 24-02. Attached is the Master Services Agreement, Letter of Engagement for the District Budget Audit, and Letter of Engagement for the Internal Funds Audit. The cost of the District Budget Audit will be $84,000.00, and the cost of the Internal Funds Audit will be $73,500.00 for a total of $157,500.00. File Attachments Okaloosa School District 2025 Updated MSA.pdf (1,684 KB) Okaloosa School District 2025 FS Audit Engagement Letter.pdf (3,368 KB) Okaloosa School District 2025 Internal Funds Audit Engagement Letter.pdf (2,662 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to Write Off Internal Funds NSF Checks As Uncollectible, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,663.00 Budgeted : No Budget Source : Internal Funds Recommended Action : Motion to approve request to write off Internal Funds NSF Checks as uncollectible. Public Content Eleven schools have submitted a total of 27 uncollectible Internal Funds checks dated between July 2010 and August 2024. The affected schools are requesting permission to write off these checks totaling $3,663.00. These checks cannot be sent to the State Attorney's Office because they are too old or SafeChek did not receive the check from the bank. A list of individual checks is attached. File Attachments NSF Check Write Off Request.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $8,330.50 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,330.50 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $8,330.50 to Charter Schools. Public Content The District received its third and final Voucher for Impact Aid Section 7003 Payments dated May 27, 2025, for the 2025 Claiming Year (Claim Filed January 2024) in the following amounts: Section 7003(b) Basic Support - Dated May 27, 2025 $187,219.00 Section 7003(d) ESE Support - Dated May 27, 2024 52,252.00 Total Received $239,471.00 The Charter Schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2025 claiming year. The calculation for the 2025 claiming year is based on the number of eligible student cards submitted during the 2023-2024 school year. The payments to these schools are as follows: Center 9700 - Destin High School $ 341.00 Center 9800 - Okaloosa Academy 70.00 Center 9805 - NWFSC Collegiate High School 1,610.00 Center 9807 - Liza Jackson Preparatory School 6,309.50 Total $8,330.50 File Attachments Agenda - Fed Impact Aid 2025 Pmt 3 2025-06-09.pdf (447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: ForeverLawn Emerald Coast, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,519.13 Budgeted : Yes Budget Source : Internal Funds Recommended Action : Motion to approve the purchase of Turf from ForeverLawn Emerald Coast for a total of $66,519.73 Public Content Request approval to purchase Standard Green VE Option Turf from ForeverLawn Emerald Coast for a total of $66,519.73. The purchase is made through ForeverLawn Sourewell Contract #031622-FVL, and funding will be paid from Internal Funds, which will be converted to