Okaloosa County BOCC — August 6, 2015 — Road Maintenance — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROADS PROGRAM DESCRIPTION: The Roads Division of the Public Works Department provides to the public; road construction and maintenance, stormwater maintenance and repair, resurfacing and asphalt millings base stabilization, open graded hot mix road paving, bridge construction, and other infrastructure maintenance and repair services. The Road Division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure. REVENUE: Road Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Maintained 673 miles of paved roads and 74 miles of cold mix base stabilized roads. Ø Graded 197 miles of dirt roads once per week. Ø Maintained 223 retention ponds. Ø Mowed 727 miles of right of way. Ø Completed 153 work orders from customer requests. Ø Accepted 1 new sub-divisions/roads into county maintenance program (Willow Creek Ph II) Ø Stabilized roads using various techniques of base stabilization. o Adams Road (Auburn) millings o Helms Farm Road & Lakeview Drive (road stabilization with limerock) Ø Reviewed, issued, and inspected 222 right-of-way permits. Ø No bridges converted this year Ø No new bridges added to the inventory Ø Completed the Lake Lorraine Drainage improvement project using in house staff Ø Completed the dirt to pave project on Gilmore Road Ø Completed the Emergency Overlay of a portion of PJ Adams (night work) using in house staff PROGRAM GOAL: The mission of the Okaloosa County Public Works Road Division is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its four primary sections: North Road Maintenance, South Road Maintenance, Asphalt, and Bridge Sections. KEY OBJECTIVES: Maintenance: 1. To maintain all roads on the county-maintained list to a clean, safe, and passable condition. 2. To maintain all bridges and culverts on the county-maintained list to a clean, safe, and passable condition. 3. Grade and maintain all dirt roads on the county-maintained list once per week. 4. Maintain and repair paved roads, road edges, and safe zones. 5. Mow roadsides twice per growing season. 6. Maintain pavement markings on county roads. Restripe roads every 5 years. 7. Conduct herbicide operations on roadsides throughout the county. 8. Staff and equip a litter control crew (Inmate Crews). 9. Respond to work requests from the public in a timely and efficient manner. Projects: 1. Complete Districts 1–5 road resurfacing program. 2. Rehabilitate cold mix roads (contractor). 3. Complete the road striping program (contractor). 4. Install and maintain guardrails at critical points in the county. 5. Repair critically eroded and worn storm-water structures affecting our roads. 6. Place asphalt millings on critically eroded roads in the county. 7. Continue paving dirt roads as feasible in the county (introducing the Dirt-to-Pave matrix) PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of FTEs 95 95 94 Input Salaries & Operating Expenditures $6.372M $6.382M $6.512M Capital Expenditures $0 $0 0 Number of Work Orders Completed 500** 380** Output Miles of Roads Resurfaced 20.1*** 20.0*** 31.5*** ROW Permits Issued 225 400 222 Convert 20% of all required signage to new retro-reflectivity 20% 20% 20% standards. Efficiency Grade/maintain 198 miles of dirt roads at least once per week. 95% 95% 95% 13.2 Road Striping 25 Miles 8.4***** Miles***** Effectiveness % of County Roads Paved/Base Stabilized 72.8**** 73.3**** 73%**** *Bridge conversion funding has been shifted from Operating to Local Option Gas Tax funding. **Storm-water related work orders (~600) have been excluded from this figure this year. ***Includes roads addressed under pavement preservation program, not necessarily resurfaced. ****number derived by dirt/paved percentage *****Road Striping focusing primarily on School Zones, Cross Walks, and Stop Bars HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 44 44 43 32 Full-time Operations & Trades 49 49 49 45 Total 95 95 94 77 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $4,079,941 $4,105,607 $4,555,916 $3,905,131 -$650,785 -14.3% Operating Expenses $1,765,336 $1,743,463 $1,865,164 $1,700,541 -$164,623 -8.8% Capital Outlay $0 $0 $0 $270,500 $270,500 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $5,845,277 $5,849,070 $6,421,080 $5,876,172 -$544,908 -8.4% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $3,084,039 $3,040,580 $2,529,652 -$510,928 -16.8% Realignment Of Staff Based On Audit 20 BENEFITS $1,463,533 $1,515,336 $1,375,479 -$139,857 -9.2% Realighment Of Staff Based On Audit; Stipend Adjustment 34 CONTRACT SERVICES $117,508 $117,508 $118,444 $936 0.8% 40 TRAVEL & PER DIEM $0 $0 $1,000 $1,000 0% For Continuing Education 41 COMMUNICATIONS SERVICES $15,100 $16,300 $21,700 $5,400 33.1% Upgrade Of Phones And Tablets For Field Use 42 FREIGHT & POSTAGE $200 $200 $200 $0 0% 43 UTILITY SERVICES $79,000 $79,000 $118,000 $39,000 49.4% Actuals Plus 5% Utility Increase; C&D Debris Hauling 44 RENTS & LEASES $1,500 $1,500 $3,000 $1,500 100.0% To Cover Actual Vehicle Rental From Fleet 45 RISK MANAGEMENT ALLOCATION $114,994 $125,927 $128,384 $2,457 2.0% Provided By Risk Management 46 REPAIR & MAINTENANCE $731,043 $800,893 $730,967 -$69,926 -8.7% Reduction In Fleet Maintenance Costs 47 PRINTING & BINDING $500 $500 $500 $0 0% 49 MISCELLANEOUS CHARGES $9,700 $9,700 $17,700 $8,000 82.5% Tree Removal & Permitting Actual Need 51 OFFICE SUPPLIES $2,500 $2,500 $3,000 $500 20.0% 52 OPERATING SUPPLIES $736,297 $706,186 $553,946 -$152,240 -21.6%  Fuel; Protective Apparel; Tool & Small Implement Needs 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $700 $2,450 $700 -$1,750 -71.4% 2015 APWA Reaccreditation; Realignment Based On Audit 55 TRAINING & EDUCATION EXPENSES $2,500 $2,500 $3,000 $500 20.0% 60 CAPITAL OUTLAY $0 $0 $270,500 $270,500 0% Vehicles & Equipment TOTAL $6,359,114 $6,421,080 $5,876,172 -$544.908 -8.4%