Okaloosa County BOCC — October 15, 2013 — Task Order#13_ATCT Design-Bidding-Permitting Services — reading text

judgment of the estimators who have no contro! over the cost of labor, materials or equipment, over the Contractor's methods of determining prices, or over competitive bidding, market or negotiating conditions. Accordingly the A/E cannot and does not warrant or represent that bids or negotiated prices will not vary from the budget, funding or from any estimate or evaluation by the AVE. Task 2.9 Code and Permitting Research — Final determination and documentation of jurisdictional authority requirements for Building Code, Fire Protection and Life Safety. Interpretations of requirements will be incorporated in the design documents for jurisdictional reviews. Task 2.10 Project Management and Discipline Coordination -— Scheduling, resource allocation. monitoring, oversight, direction and control for all aspects of the team’s efforts including assembly and coordination of all documentation. Task 2.11 Design Development Review Meeting - The Consultant shall coordinate and attend one (1) meeting at the Airport to review the design development submittal. The Consultant will provide written minutes of the meeting and distribute to all attendees within five (5) working days of the meeting. The Airport’s authorized representative(s) will provide any additional written comments to the Consultant within two weeks of the design review meeting. Task A.3.0 Construction Documents Performance of this Task will be based on the approved Design Development documents and shall provide the detailed requirements for construction of the Project. The documents will include Drawings and Specifications that establish, in detail sufficient for production of shop drawings and construction, the configuration and quality of the materials, components and systems required for the Project. The anticipated scope of documentation is as itemized in the Project Proposal section. Specific task breakdowns are as follows: Task 3.1 Civii/Site Construction Documents — Final design and documentation for site clearing, installation of underground utilities and establishment of site configurations for construction access, securing of the site, providing staging areas and the completed project’s geometry, grading, pavement and drainage. Task 3.1.1 Engineered Site Plans: RS&H shall create the engineered site plan for the proposed improvements based on the conceptual site plan which has been approved by CLIENT. The engineered site plan shall show locations for proposed site items including: proposed building footprint, sidewalks, landscaping, parking, access roads, concrete slabs, utility connection points for water and sewer, coordinate geometry for centerline of roadways, signage, vehicle circulation and horizontal control. Task 3.1.2 Sanitary Sewer Designs: RS&H shall design the sanitary sewer system based on the location of the proposed building within the project site. Scope shall include design of a private, duplex submersible lift station and forcemain connection to an existing gravity sewer within the site. Task 3.1,3 Potable Water Supply Designs: RS&H shail design a potable water distribution system and lateral connection point to provide domestic water service to the new building. Design shall also include fire hydrant location(s). Connection point shall be based on information received from Destin Water Users, Inc. Destin Airport Air Traffic Control Tower Design, Bidding and Permitting Services Page 3 Task 3.1.4 Drainage Plans: RS&H shall design the drainage plan for the project site in accordance with NW Florida Water Management District requirements, including storm routing analysis, pre- development post-development runoff quantities, and storm sewer conveyance design and hydraulic analysis. Task 3.1.5 Grading and Paving Plans: RS&H shall prepare a grading and paving plan containing the following: Surface flow arrows showing general direction of surface runoff to the proposed inlets, spot grading plan within paved areas, finished contours for un-paved areas, and building pad elevations. Pavement systems and cross-sections will be provided as standard typical details. This plan shall be based on the coordinate geometry established by the engineered site plan. Task 3.1.6 Signage and Striping Plans: RS&H shall prepare a roadway signage and striping plan for the site which shall show locations of signage for traffic and striping for traffic direction, parking locations, loading zones, and no parking. Task 3.1.7 Maintenance of Traffic / Construction Phasing: RS&H shall prepare roadway maintenance of traffic plans for any temporary construction conditions within the site. Plans shall be in accordance with FDOT Standard Index and City of Destin published requirements. Task 3.1.8 Erosion Contro] Plans: RS&H shall prepare an erosion control plan meeting the requirements of the City of Destin. Task 3.2 Architectural Construction Documents ~ Design and final documentation of architectural elements of the project such as space layout, functional features, envelope, exterior and interior appearance and related plans, sections and details. Task3.3 Structural Construction Documents - Design and final documentation of foundations, superstructure bracing system, structural framing system and miscellaneous structural elements. Task 3.4 Mechanical HVAC Construction —- Design and final documentation of heating, ventilation, air conditioning and building automation system. Task 3.5 Plumbing Construction Documents — Design and final documentation of roof drainage system, water supply system, sanitary system, kitchen systems and toilet room systems. Task 3.6 Fire Protection Construction Documents — Design and final documentation of standpipe, hose cabinet and sprinkler system. Task 3.7 Electrical Construction Documents — Design and final documentation of power service, lighting, security, fire alarm, communication and premise distribution systems. Task3.8 FAA Air ‘Space Study Checklist - Prepare and submit the Air Space Study Checklist to the FAQA for review and approval upon the finalization of the construction documents. Task 3.9 Probable Construction Cost Estimate — An estimate of probable construction cost of the nearly complete construction documents to identify, potential alternates for funding limitations and assess probable conformance to the overall project budget. The probable construction cost is an estimate representing the judgment of the estimators who have no control over the cost of labor, materials or equipment, over the Contractor's methods of determining prices, or over competitive bidding, market or negotiating conditions. Accordingly the A/E cannot and does not warrant or represent that bids or negotiated prices will not vary from the budget, funding or from any estimate or evaluation by the A/E. Task 3.10 Construction Document Review Meeting - The Consultant shall coordinate and attend one (1) meeting at the Airport to review the construction document submittal. The Consultant will provide written minutes of the meeting and distribute to all attendees within five (5) working days of the meeting. The Airport's authorized representative(s) will provide any additional written comments to the Consultant within two weeks of the design review meeting. Destin Airport Air Traffic Control Tower Design, Bidding and Permitting Services Page 4 Task 3.11 Project Management and Discipline Coordination -— Scheduling, resource allocation. monitoring, oversight, direction and control for alt aspects of the team’s efforts including assembly and coordination of all documentation. Task A.4.0 Bidding Performance of this Task will commence after the completion of Construction Documents. Specific task breakdowns are as follows: Task 4.1 Contractor Inquiries/Responses — Documentation of all required addenda to revise plans, specifications and other contract documents in order to provide clarifications, correct discrepancies, or correct error and/or omissions during the bidding phase. Task4.2 Pre-Bid Meeting/Bid Evaluation — The A/E shall attend and conduct a pre-bid conference at the Client’s offices or at Destin Airport, receive comments, record the minutes of the conference and distribute to the Client’s authorized representative, prospective contractors and other interested parties. Task 4.3 Bid Opening Meeting - Attend the bid opening to receive bid-opening documents and develop tabulation of all bids received. Provide evaluation of checking for correctness and qualifications of apparent low bidder. The A/E cannot and does not warrant or represent that bids or negotiated prices will not vary from the budget, funding or from any estimate or evaluation by the AVE. Task B.1.0 Special Services The A/E services are divided into two categories: Basic Services and Special Services. Basic Services are those services recognized as necessary A/E efforts performed in direct support of the production of Construction Documents. Special Services are efforts which further the progress of the project but are not a direct participation in the document production for the basic facility. Task B,1.0 Air Traffic Control Tower (ATCT) Specialist ~ The A/E’s Consultant shall provide services to coordinate with and submit required documentation for a frequency application to the Federal Communications Commission (FCC) for Local and Ground Control! as well as an Automated Terminal Information Service (ATIS); engineering design and preparation of plans, specifications and cost estimate for installation of the communications systems (phone and data} and minimum controllers’ equipment; provide review and input to the overall design as they apply to airport traffic control (ATC) functions of the building to be suitable as a contract tower. Task B.2.0 Permitting Assistance Task B.2.1 City of Destin: RS&H shall conduct a pre-application meeting with the City of Destin prior to preparing the site construction plan set. This meeting shall help define the conditions necessary in order to meet the requirements for a development order to be issued. Based on the findings of the pre-application meeting, RS&H shall prepare the application package and site development plan set for review by the Community Development Planning Department in order to obtain a development order (site permit) for the project. The plan set will contain all construction plans and details necessary for the horizontal improvements proposed. RS&H shail respond to all requests for additional information (RAI). Task B.2.2 NW Florida Water Management District (NWFWMD): RS&H will prepare and submit an application for an Individual Environmental Resource Permit (ERP) with the NWFWMD to add the developed site to the master stormwater system. An RS&H representative will attend a pre-application meeting with the NWFWMD and respond to all RAI’s as part of the scope of this task. No endangered species permitting is anticipated as part of this project and is not included as part of this proposal. For the purpose of this proposal, it is assumed that any offsite conveyance systems will not need to be modified in any manner to support the proposed improvements, and that all treatment can occur within the project site. If offsite systems do need to be modified it will be accomplished through Client's authorization of a separate. proposal once the scope of additional work is determined and defined. Destin Airport Air Traffic Control Tower Design, Bidding and Permitting Services Page 5 Task B.2.3 Destin Water Users (DWU) Permitting: RS&H shall submit the utility plans to DWU for review of the water and sewer systems. RS&H shall respond to all Requests For Additional Information received from DWU in order to obtain operator signatures for the FDEP permit applications. Task B.2.4 Florida Department of Environmental Protection: RS&H shall submit the utility plans approved by DWU to FDEP with applications for both the water and sewer permiis. RS&H shall respond to all