Okaloosa County BOCC — October 15, 2013 — Task Order#13_ATCT Design-Bidding-Permitting Services — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: C09-1737-AP Tracking Number: vf Purpose: DTS Airport ATCT Design, Bidding, and Permitting Services TO#13 Daie/Term: See Project Schedule 1. GREATER THAN $50,000 Amount: $424,203.00 2. LC] GREATER THAN $25,000 Department: DTS 3. [) $25,000 OR LESS Dept. Monitor Name: Sunil Harman Document has been reviewed and includes any attachments or exhibits. Contractor/Lessee Name: Reynolds, Smith and Hills, Inc. Grant Funded: YES_X_NO___ Purchasing Review | Proc ent requirements are met: LEZ fie , sein 9/8 Purchasing Director or designee — Risk Management Review Approved as Date: Risk Manager or designee CountyAitorney Review Approved as written: County Attorney Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager me eo TASK ORDER APPROVAL FORM CONTRACT #: C09-1737-AP TASK ORDER #: 013 TASK ORDER AMOUNT: __ $424,203 OFFERED BY CONSULTANT: Reynolds, Smith and Hills, Inc. FIRM’S NAME John F. Walz RESENTATIVE'S PRINTED NAME SIGNATURE ‘4 Vice President - Aviatio August 26, 2013 TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) « — $25,000 or tess approved by Purchasing Director eBetween $25,001 and $50,000 approved by Purchasing Director and County Administrator eln excess of $50,000 qaproved by the Board. | , Dy SIGNATU PURCHASING DIRECTOR inoor%, Otreckor Luacrniale Qulteay TITLE DATE b -BO- > DATE COUNTY ADMINISTRATOR (if applicable) CHAIRMAN (} applicable) DATE DATE RS&H Project No. 210-0940-009 RS&H Contract No. CO9-1737-AP Task Order No. 013 Date: August 26, 2013 Professional Engineering Services Destin Airport, Okaloosa County, Florida Air Traffic Control Tower Permitting, Design and Bidding Services Reynolds Smith and Hills, Inc. a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services’) for the Okaloosa County Board of County Commissioners (hereinafter “COUNTY”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services, dated 07 July, 2009, ali of which terms and conditions are incorporated herein by reference, 1. Task Location: Destin Airport, Destin, Florida 2. Task Name: Destin Airport Air Traffic Control Tower Design, Bidding and Permitting 3. Task Description/Scope of Services: Permitting, Design and Bidding Services. See Attachment “A” 4. Compensation: Basic Services Lump Sum Fee of $336,913.00. Special Services Lump Sum Fee of 87,290.00. Total Lump Sum Fee of $424,203.00. 5. Schedule: See Attachment “A”. Final Deliverables to be submitted August 2014. 6. Deliverables: Refer to Attachment “A”. 7. Other Considerations: None at this time. Accepted by: Accepted by: Okaloosa County Board of Reynolds, Smith and Hills, Inc. County Commissioners By: By: Printed Name: Printedt(Name:___ John F. Walz Title: Title: Vice President ~ Aviation ATTEST: » WeQec MLL By: By: } Printed Name: Printed Name: Melanie L. Nichols Title: Title: Assistant Corporate Secretary ATTACHMENT ‘A’ Caen ee ee ee ee DESTIN AIRPORT DESTIN AIRPORT x Y DTS } COLEMAN KELLY FIELD ASERVICE OF OKALOOSA couNTY EA} OKALOOSA COUNTY BOARD OF COMMISSIONERS Air Traffic Control Tower Permitting, Design and Bidding Services RSH IMPROVING YOUR WORLD 10748 Deenwood Park Boulevard South Jacksonville, Florida 32256-0597 954 256 2500 Fax 954 256 2501 FL Cert, Nos, AAC001886 EB000620 LCC0002I0 By: John F. Walz, Vice President - Aviation OKALOOSA COUNTY, FLORIDA DESTIN AIRPORT AIR TRAFFIC CONTROL TOWER PROJECT PROPOSAL and WORK SCOPE — DESIGN, BIDDING AND PERMITTING SERVICES PROFESSIONAL SERVICES WORK PLAN Okaloosa County (Owner) has determined that a construction program will be undertaken to build an Air Traffic Control Tower at the Destin Airport. This Work Plan describes the scope of services by Reynolds, Smith and Hills, Inc., (RS&H) the Architect/Engineer (A/E) for the design and bidding phases of the new facility and associated site reconstruction and improvements. This Work Plan includes a Project Schedule and a Project Proposal. The Project Schedule defines the durations of work that are the basis of the Work Plan and Project Proposal. The Project Proposal provides the basis of the estimate for the required compensation and defines the task efforts and deliverables required for the Project. PROJECT SCOPE DEFINITION The scope for the work under this agreement shal! include permitting, design and bidding assistance for required elements, systems, equipment and facilities typical of an Air Traffic Control Tower (ATCT) and an interior airport access road. The ATCT will be in the FAA Contract Tower program. The scope includes assistance in the preparation and submittal of permit applications to Northwest Florida Water Management District (NWFVMD) and US Army Corps of Engineers (USACE) for construction of a new Air Traffic Control Tower and associated access road at the Destin Airport. The permitting effort includes an on-site wetland mitigation plan. It is assumed that on- Airport wetland mitigation is acceptable to NWFWMD, USACE and FAA. If on-site mitigation is not acceptable to these agencies additional effort will be required to develop an alternate off-site wetland mitigation plan. The proposed ATCT will be located 550 feet from the centerline of Runway 14-32 and 3,600 feet from the existing approach end of Runway 14 (as measured along its centerline). See attached Exhibit 1: Site Plan. The ATCT coordinate location is Latitude 30° 23' 54.957" and Longitude 86° 28’ 04.646". The proposed tower height is 84.5- feet (102-feet MSL). The tower cab will be accessed by stairs and an elevator located in the shaft of the tower. Due to the limited height of the tower, it is assumed that a small base building (approximately 400 square feet) is required to house necessary equipment. The project includes a 3,400-feet roadway and all site utilities necessary to make the ATCT functional. A parking lot at the base of the ATCT will accommodate up to five vehicles. Funding Expectations — The Project’s total budgeted construction cost is estimated to be $3,800,000, which excludes on-site wetlands mitigation and project soft costs such as professional design and construction phase services. The actual total cost may vary significantly as the Project design progresses and the scope is further developed. Changes to the project cost require changes in the A/E efforts and require increases to the compensation indicated in the Project Proposal. Project Duration — The Project's schedule is defined in the accompanying Project Schedule. The actual schedule may vary significantly as the Project design progresses and the scope is further developed. Changes to the project schedule require changes in the A/E efforts and require increases to the compensation indicated in Project Proposal. A. BASIC SERVICES Task A.1.0 Schematic Design Performance of this Task will define the general design parameters of scope, scale and relationship of components of the Project. Documentation will include plans, sections, elevations and/or written descriptions. Destin Airport Air Traffic Control Tower Design, Bidding and Permitting Services Page 4 Specific task breakdowns are as follows: Task 1.0 Project Kick-Off Meeting — The Consultant shall coordinate and attend one (1) design kick-off meeting with the Okaloosa County Airport staff at the Destin Airport or NW Florida Regional Airport to establish the project design goals and methods. Task 1.1 Configuration Refinement - Program floor plan will be studied to evaluate accommodation of the various facility needs and building functions. Scaled study plans will illustrate the alternatives along with presentation of the features and the relative responsiveness to the goals and objectives of the facility. This task will result in concurrence with the Owner on the alternative, or combination of features of the alternatives, for further development. Task 1.2 Interior Architectural Design — The aesthetic design considerations for function and interior appearances will be defined and alternative approaches presented. Evaluations based on preferences and affordability will be made for the Owner's direction for further refinement during the Design Development phase. Task 1.3 Estimating/Budgeting Documents — Multi-discipline project definition will be provided through drawings, narratives and selected outtine specifications for cost evaluation. Task 1.4 Site Investigation Program — Direction and coordination of the geotechnical and site survey programs. The results will be evaluated and incorporated into foundation and drainage design and civil/site project documentation. Task 1.5 Cost Estimate Budget Development - An estimate of probable construction cost of the schematic level documents to establish the relative value of project components, potential alternates for funding limitations and the conformance to the overall project budget. The probable construction cost is an estimate representing the judgment of the estimators who have no control over the cost of labor, materials or equipment, over the Contractor's methods of determining prices, or over competitive bidding, market or negotiating conditions. Accordingly the A/E cannot and does not warrant or represent that bids or negotiated prices will not vary from the budget, funding or from any estimate or evaluation by the AVE. Task 1.6 Code and Permitting Research — Preliminary determination of jurisdictional authority requirements for Building Code, Fire Protection and Life Safety. Impacts on project scope and strategies to accommodate requirements will be defined. Task 1.7 Project Management and Discipline Coordination — Scheduling, resource allocation. Monitoring, oversight, direction and control for all aspects of the team’s efforts including assembly and coordination of all documentation. Task A.2.0 Design Development Performance of this Task will be based on the approved Schematic Design documents and shall further refine the design and establish the scope, relationships, forms, size and appearance of the project through plans, sections, elevations, details and outline specifications. Specific task breakdowns are as follows: Task 2.1 Civil/Site Design Development - Design and preliminary documentation of site utilities, pavements, geometry, grading and drainage. Task 2.2 Architectural Design Development — Design and preliminary documentation of the space layout, functional features, envelope, exterior and interior appearance and related plans, sections and details for the Project. Task 2.3 Structural Design Development — Design and preliminary documentation of foundations, floor framing, girders, columns and lateral load system. Task 2.4 Mechanical HVAC Design Development — Design and preliminary documentation of heating, ventilation, and air conditioning systems. Destin Airport Air Traffic Control Tower Design, Bidding and Permitting Services Page 2 Task 2.5 Plumbing Design Development — Design and preliminary documentation of roof drainage system, water supply system and sanitary system. Task 2.6 Fire Protection Design Development — Design and preliminary documentation of standpipe, hose cabinet and sprinkler system as applicable. Task 2.7 Electrical Design Development - Design and preliminary documentation of power service, lighting, security, fire alarm, communication and premise distribution systems. Task 2.8 Cost Estimate Budget Development — An estimate of probable construction cost of the design development level documents to establish the relative value of project components, potential alternates for funding limitations and the conformance to the overall project budget. The probable construction cost is an estimate representing the