Okaloosa County School Board — Workshop Meeting, December 10, 2020 — reading text

Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,558.66 Budgeted : Yes Budget Source : Capital Funds, Project 1030 Hurricane Sally Recommended Action : Motion to approve the quotes from WTI in the amount of $104,558.66 for roof repair to various locations due to Hurricane Sally. Public Content Request approval of the quotes from WTI for roof repairs to various locations due to Hurricane Sally, Central Schools $11,581.72; Crestview HS Building $21,364.14; North Schools $40,921.60; and South Schools $30,691.20 for a total of $104,558.66. Repairs are made through PAEC Contract #IFB 017-F. Funds will be paid from Capital Funds, Project 1030 Hurricane Sally. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE-CENTRAL SCHOOLS.pdf (551 KB) WTI QUOTE-CRESTVIEW BUILDING.pdf (694 KB) WTI QUOTE-NORTH SCHOOLS.pdf (698 KB) WTI QUOTE-SOUTH SCHOOLS.pdf (701 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #21-61 Denise McLaughlin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Service Agreement #21-61 Denise McLaughlin in an amount not to exceed $30,000.00, effective December 15, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-61 between Denise McLaughlin and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction Department, to provide Consulting Services. The Provider will be paid $60.00 per hour for up to a maximum of 500 hours, for a total contract amount not to exceed $30,000.00. Service Provider will submit a monthly timesheet to the District. Funding is out of the following budget: 1010 6300 0310 9017. The agreement is effective December 15, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic and Student Services, at (850) 833- 5888. File Attachments SA# 21-61 DENISE MCLAUGHLIN.PDF (263 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Service Agreement #21-60 Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA eSteam Recommended Action : Motion to approve Service Agreement #21-60 Emerald Coast Science Center in an amount not to exceed $22,000.00, effective December 15, 2020 through May 30, 2021. Public Content Request approval of Service Agreement #21-60 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the DoDEA Grant Project, to provide a virtual science program each week for four weeks to upper elementary and middle, and lower high school students. The Provider will be paid $2,000.00 per subscription, per school, capping at 11 DoDEA Grant schools. Subscriptions include 10 virtual science lab topics covering various science fields. Subscription costs provide unlimited access per school for the 2020-2021 school year, for a total amount not to exceed $22,000.00 per subscription year. All funds will be paid from Special Revenue, Project 8488 DoDEA eSteam. The agreement is effective December 15, 2020 through May 30, 2021. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, at (850) 833-4122. File Attachments SA# 21-60.PDF (327 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Temporary adjustment of School District Food Service Labor, Benefits and Other Cost credits applied to the  monthly invoices submitted by The Nutrition Group for the time period of September 2020 through May 2021, presented by Steve Horton, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : Special Revenue Funds Recommended Action : Motion to approve temporary adjustment of School District Food Service Labor, Benefits and Other Cost credits applied to the monthly invoices submitted by The Nutrition Group for the time period of September 2020 through May 2021. Public Content Due to the effect of the unprecedented COVID-19 pandemic on the school food service program, the following temporary modification to allowable credits is being requested. The temporarily adjusted credit each month will be based on the average daily meal equivalents for that month compared to the same month in the previous year, less ten percent (10%). For the invoices dated March 2021 through May 2021, the comparison period will be March 2019 through May 2019 because school buildings were closed March 2020 through May 2020. The credit adjustment for September, October and November 2020 invoices will be applied to the December 2020 invoice. For additional information please contact Steve Horton, Assistant Superintendent, Operations, at 850-689-7117 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Final approval of Support Agreement between the School Board of Okaloosa County and the Department of the Air Force, 96th Test  Wing, Eglin Air Force Base, for lease of the Eglin Elementary School facilities, presented by Dr. Bill Smith, Program Director, Facilities, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Final approval