Okaloosa County School Board — Workshop Meeting, December 10, 2020 — reading text

by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : No Recommended Action : Motion to approve Agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan for electronic ticket sales. Public Content The proposed agreement between The School Board of Okaloosa County, Florida, and Huddle Tickets, LLC, d/b/a GoFan would provide participating District schools with the option of selling electronic tickets. GoFan would build a webpage for each participating school which would list all tickets available for purchase. The webpage would be accessed through an internet site or the GoFan app. Schools would be able to offer electronic tickets for any event as individual tickets and/or season tickets. There is no cost to the school or to the District to use GoFan electronic tickets. The Ticket Purchaser pays a convenience fee which varies based on the type and amount of the ticket. General Admission Tickets ($100.00 or less) 5% + $1.00 (Per Ticket) General Admission Tickets ($100.01 or more) 5% (Per Ticket) Season/Full-Year Tickets ($100.00 or less) 5% + $2.00 (Per Ticket or Pass) Season/Full-Year Tickets ($100.01 or more) 5% (Per Ticket or Pass) When a Ticket Purchaser buys a ticket, he/she receives a confirmation e-mail with a link to click to receive the ticket on his/her phone. The Ticket Purchaser would go to the gate, and the Ticket Taker would press "Redeem Selected" on the phone. In order to minimize contact, schools may choose to ask the Ticket Purchaser to redeem the tickets in the presence of the Ticket Taker. Once redeemed, tickets are automatically removed from the phone. A Season Ticket would list game dates restricting it to one use per game. GoFan will send the school a reconciliation on the next business day. Schools will have the option to receive funds electronically or by check. File Attachments GoFan Website Privacy Policy.pdf (166 KB) GoFan Website Terms of Use.pdf (196 KB) Huddle GoFan Digital Ticket Agreement - Okaloosa Schools.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Fuel Purchasing Agreement between The School Board  of Okaloosa County, Florida and Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Baker Fire District, effective September 1, 2020 through August 31, 2021. Public Content Request approval to renew the Fuel Purchasing Agreement with Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective September 1, 2020 through August 31, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF BAKER FIRE DISTRICT FUEL PURCHASING AGREEMENT.pdf (37 KB) ORIGINAL FUEL PURCHASING AGREEMENT-BAKER FIRE DISTRICT.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Revised Award Tabulation for ITB 20-15 Bleacher & Stadium Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,236.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve the revised award tabulation for ITB 20-15 Bleacher & Stadium Repairs. Public Content Request approval of the revised award tabulation for ITB 20-15 Bleacher & Stadium Repairs. The award tabulation was originally approved by the School Board on April 13, 2020 in the amount of $80,398.00. A mathematical error on the original award tabulation was recently discovered and therefore a request is being made to approve amending the award total to $88,236.00. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs - District Wide. A copy of the revised award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-15 TAB-Revised.pdf (133 KB) ORIGINAL BO APPROVED-ITB 20-15.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Mosyle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,165.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software subscriptions from Mosyle based on an estimated number of  10,030, for an estimated total of $55,165.00. The contract is effective 12/3/2020 through 12/2/2021. Public Content Request approval to purchase software subscriptions from Mosyle based on an estimated number of 10,030, for an estimated total of $55,165.00. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The purchase is exempt under 6A- 1.012(11)(b). The contract is effective 12/3/2020 through 12/2/2021. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments MOSYLE QUOTE 2020-2021.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,465.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 HVAC Replacement District Wide Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane in the total amount of $107,465.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Choctawhatchee HS in the amount of $34,250.00 and for Niceville HS in the amount of $73,215.00, for a total of $107,465.00. Purchases will be made through OMNIA/USC National Contract 15- JLP-023. Funds will be paid from Capital Funds, Project 0319 HVAC Replacement District Wide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE-CHS.pdf (3,976 KB) TRANE QUOTE-NICEVILLE.pdf (311 KB) Consent Our adopted rules of Parliamentary