Okaloosa County School Board — Workshop Meeting, December 10, 2020 — reading text

of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of November 5, 2020; Minutes of Regular Meeting of November 9, 2020; Minutes of Organizational Meeting of November 17, 2020, recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of November 5, 2020; Minutes of Regular Meeting of  November 9, 2020; Minutes of Organizational Meeting of November 17, 2020. File Attachments 11-5-2020 Workshop - DRAFT.pdf (239 KB) 11-9-2020 Meeting - DRAFT.pdf (248 KB) 11-17-2020 Organizational Session.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Naming of the Pryor Middle School fieldhouse as the "Greg Wiggins Fieldhouse", presented by Brooke Barron, Principal, Pryor Middle School, and recommended by Lamar White and the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Recommended Action : Motion to approve the Naming of the Pryor Middle School fieldhouse as the "Greg Wiggins Fieldhouse". Public Content Mr. Wiggins has had a longtime, special presence at Pryor Middle School as a teacher, a member of the athletic coaching team, and a strong supporter of Pryor Middle School's athletes. He cared for students by mentoring and taking care of them on and off the field. After Mr. Wiggins' retirement, he continued to serve Pryor Middle School as a volunteer for many years, washing all of the uniforms and doing other tasks to make the lives of the coaches a little easier, and he was on the sidelines for every game. File Attachments Minutes draft Pryor SAC November 2020.pdf (600 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request advertise a Public Hearing for adoption of the new School Board 01- 30 Title IX Policy Prohibiting Sexual Harassment. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 01-30 Title IX Policy Prohibiting Sexual Harassment. The proposed policy will set forth procedures relating to the new Title IX Final Rule enacted August 2020 requiring School Districts to respond whenever any employee has notice of sexual harassment, including allegations of sexual harassment. For additional information, please contact Lee Hale at 850-833-5801. File Attachments 01-30 Title IX Policy Prohibiting Sexual Harassment.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for adoption of a new job description for Risk Management Analyst, presented by Lee Hale, Assistant Superintendent, Human  Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Risk Management Analyst. Public Content A Public Hearing will be held to receive public input and consider approval of the proposed new job description for Risk Management Analyst. This job description proposal includes the duties and responsibilities required for effective and efficient facilitation of both workman's compensation claims and employee health insurance. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Risk Management Analyst .pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to delete an Administrative Assistant II position and add a 12-month District Level Secretary position in Cost Center 9022, Information Systems, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : Special Revenue Funds Recommended Action : Motion to approve a staffing change in Cost Center 9022, Information Systems, to delete an Administrative Assistant II position and add a 12- month District Level Secretary position, resulting in a cost reduction. Public Content The proposed adjustments to staffing within Information Systems will allow for more efficient work flow at a reduced cost to the District. The attachment identifies the financial impact. For additional information, please contact Lee Hale at 833-5801. File Attachments Restructure - Information Systems FY 2021 2020-12.14.20.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #2 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $1,697,955.32 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2020-  2021. Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect