Okaloosa County School Board — Workshop Meeting, December 10, 2020 — reading text

Orders 001 and 006, transferring balance of unused funds from Program #6, Task Order #7, Longwood Elementary School Corridor Construction and Site Fencing, to Program #6, Task Order #2, District Wide Security Upgrades. Public Content This request is to transfer the unused balance of the Pre-GMP funding for Program #6, Task Order #7, Longwood Elementary School Corridor Construction and Fencing so that these funds may be utilized in Program #6, Task Order #2, District Wide Security Upgrades. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Change Order - unused balance of TO #7 to transfer to Task Order #2 - 83X98707.pdf (60 KB) Change Order - unused balance of TO #7 to transfer to Task Order #2 - 83X98702.pdf (74 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 TPM Program #6, Task Order #11, Pre-GMP Roofing Projects,  presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $400,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #11, Pre-GMP Roofing Projects in the amount of $400,000. Public Content Approval is requested for Program #6, Task Order #11, Roofing Projects. Crestview High School Bldg 800 – Tear off and replacement of approximately 60 SQ of existing roofing (comprised of multiple layers of single ply and polyurethane coating) over metal decking. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Gymnasium and Auditorium Roofs – Tear off and replacement of approximately 240 SQ of existing roofing (comprised of multiple layers of single ply and built up) over tectum decking. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Edge Elementary 2 Classroom and 4 Classroom Ramps and adjacent canopy connector to main campus - Tear off and replacement of approximately 100 SQ of existing roofing (comprised of multiple layers of foam and built up and single ply) over concrete deck. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Canopy section is single ply over plywood decking and will be replaced with the TREMCO product also. Mary Esther Elementary Main Building and Front Canopy - Tear off and replacement of approximately 490 SQ of existing roofing (comprised of a metal roof retrofit and substructure as well as the original ballasted built up roofing) over concrete decking. Roof will be replaced with the District standard TREMCO Modified Bitumen product. Front Canopy is existing ballasted built up over metal deck that will be replaced with the TREMCO product also. The Pre-GMP for these projects shall be $400,000. Please contact Dr. Bill Smith for additional information, 689-7158. 11. Construction Program/Owner's Representative's Business Subject : 11.5 TPM Program #6, Task Order #2, Pre-GMP District-Wide School Security Upgrade Project (Phase 3 - Final Phase), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $825,000.00 Recommended Action : Motion to approve TPM Program #6, Task Order #2, Pre-GMP District- Wide School Security Upgrade Project (Phase 3-Final Phase), in the amount of $825,000. Public Content Approval is requested for Program #6, Task Order #2, District-Wide School Security Upgrade Project (Phase 3 - Final Phase). The Project description is as follows: District-Wide School Security Upgrade Project (Phase 3) - Pursuant to the District provided priority list, the TPM will inspect various schools across the district that are deemed "vulnerable" and in need of design or configuration changes to provide for a more secure, single point of entry for each campus. These designs, in conjunction with new fencing on the sites, will force all foot traffic to enter at a single controlled point, thereby increasing the security of the campus by limiting uncontrolled access. Depending on the current layout, location of the main office on the campus and construction materials used, the complexity of the redesign will differ from school to school. The approach is to assess each school individually with the understanding that no two solutions will likely be the same. These projects will completed using the same ballistic materials standardized in Phases 1a, 1b and Phase 2. Phase 3 will address all remaining campuses that have not been addressed in previous phases. School Safety - Campus Fencing: Work will entail designing and constructing campus fencing at all remaining District schools to compliment and bolster the effectiveness of creating a single point of entry. Fencing will be placed appropriately on sites to allow for visitor traffic, both vehicular and pedestrian, to access newly created, monitored, secure single point of entry vestibules. The Pre-GMP budget for this effort is $825,000. Please contact Dr. Bill Smith for additional information, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-173 for Security Camera Repair at Fort Walton Beach High School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $17,426.21 Budgeted : No Budget Source : 3720.7400.0684.9025.3367 Recommended Action : Motion to approve CACI Task Order No. #2-173 for Security Camera Repairs at Fort Walton Beach High School, in the amount of $17,426.21. Public Content Replace cameras and repull CAT6 DVR at Fort Walton Beach High School. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-173.pdf (222 KB) 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order No. #2-179 for Security Camera Repairs at Bob Sikes, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $6,821.82 Budgeted : No Budget Source : 3720.7400.0684.9025.3367 Recommended Action : Motion to approve CACI Task Order No. #2-179 for Security Camera Repairs at Bob Sikes, in the amount of $6,821.82 Public Content Repair or replace 4 cameras onsite. All work includes cameras and replacing defective cables. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-179.pdf (211 KB) 12. Information Technology Seat Management Contract Subject : 12.3 CACI Task Order #2-180 for Security Camera Repairs at Pryor Middle School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 10, 2020 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2020 Absolute Date : Dec 14, 2020 Fiscal Impact : Yes Dollar Amount : $11,677.68 Budgeted : No Budget Source : 3720.7400.0684.9025.3367 Recommended Action : Motion to approve CACI Task Order #2-180 for Security Camera Repairs at Pryor Middle School, in the amount of $11,677.68. Public Content Provide and install 7 new Bosch IP Cameras to replace existing defective security cameras. For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-180.pdf (228 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests,