Fort Walton Beach Council minutes — 09-11-07 regular minutes — reading text

133 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA SEPTEMBER 11, 2007 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, September 11, 2007, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Lisa Absher, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Pastor Charles Sansom, Sr., from Family of Faith Church, gave the invocation. PLEDGE Youth from the Family of Faith Church led in the Pledge of Allegiance. PROCLAMATION The Mayor read a proclamation proclaiming September 22, 2007 as American Business Women' s Day and presented to Mrs. Flowers, President of the ABWA Fort Walton Beach Charter Chapter. PROCLAMATION The Mayor read a proclamation proclaiming the week of September 17- 23, 2007 as Constitution Week and presented to representatives of the Daughters of the American Revolution. APPROVAL OF AGENDA The Mayor announced that item # 8 has been pulled from the agenda. Mr. Minich moved to approve the agenda as presented with item # 8 pulled. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. CONSENT AGENDA Mr. Miller moved to removed items # 3, # 5, and # 9 from the consent agenda. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell and Minich in favor. Mr. Minich moved to approve the remaining consent agenda items ( except # 8 that was pulled from the agenda). Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor.  Regular Council 9- 11- 07 134 MINUTES Approval of the minutes of the Council Workshop of August 14, 2007; the Executive Session of August 14, 2007; the Regular Council Meeting of August 14, 2007; the Special Council Meeting of August 22, 2007; and the Regular Council Meeting of August 28, 2007. ANNUAL FERTILIZER BID Award Bid 07- 129 Annual Fertilizer Bid to the lowest responsive, responsible bidders, Agrilliance- AFC of Summerdale, Alabama; Ewing Irrigation Golf Industrial of Fort Walton Beach; Lesco, Inc. of .... Cleveland, Ohio; Regal Chemical Co. of Alpharetta, Georgia; Sunniland Corp. of Sanford, Florida; and Tri- State Plant Food, Inc. of Dothan, Alabama; for approximately 297, 000 pounds of fertilizer to be used by the Golf Course, Parks & Recreation, and Public Works Departments at an estimated cost of $98, 000. 00. GENERAL EMPLOYEES RETIREMENT FUND ACTUARIAL VALUATION Acceptance of the General Employees Retirement Fund Actuarial Valuation as of October 1, 2006, dated July 2007. LOCAL MITIGATION STRATEGY STATUS OF PLAN IMPLEMENTATION REPORT Acceptance of the Local Mitigation Strategy Status of Plan Implementation Report, dated September 18, 2007, for informational purposes. PULLED FROM AGENDA Pursuant to Volume 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Fort Walton Beach Code of Ordinances and Section 4, Paragraph I of the Purchasing policies and procedures, request authorization to award Outsourcing of the Printing and Mailing of Utility Bills to Arista Information Systems, Inc., Duluth, Georgia. The City will piggyback from this RFP for a period of one year, with two ( 2) one year options. REMOVED FROM CONSENT AGENDA AND VOTED ON SEPARATELY FISH AND WILDLIFE FOUNDATION GRANT Consideration of approval of the National Fish and Wildlife Foundation Grant Agreement in the amount of $100, 713 for the Lower Choctawhatchee Bay Coastal Conservation program. John Hofstad, Utilities Director, explained the City program ties in with the City' s Water Quality Initiative oyster gardening effort in the intercoastal waterway with a portion of the funds to be used to fund a program manager and a lap top to start the program. In response to the question on the hiring of a Program Manager, the Utilities Director explained the grant"program through the National Oceanic and Atmospheric Administration and the National Fish and Wildlife Foundation was for an oyster gardening program and there has to be a Program Manager in place to manage the program. He said it is a full time jOb to manage the program, it has to be done within the time frame which ends in April, and the City does not have the manpower to dedicate just to the program. ~ In response to the question on whether placards or signs will be placed in the Sound Park to educate the public how the program works, the Utilities Director stated a critical component of receiving the grant is to have an educational public outreach and part of the Program Manager' s responsibility will be to develop lesson plans for the local schools, teach the program during the grant duration, and to identify it at Sound Park once it is completed. He also confirmed the program is part of an effort to clean up the sound. Mr. Minich moved to approve the National Fish and Wildlife Foundation Grant Agreement in the amount of $ 100, 713. 00 for the Lower Choctawhatchee Coastal Conservation Bay program. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. Regular Council 9- 11- 07 135 REMOVED FROM CONSENT AGENDA AND VOTED ON SEPARATELY ENGINEERING/ CONSULTING SERVICES - STORMWATER POLLUTANT SEPARATORS Staff requests Council authorization to award engineering / consulting services for the design and construction management of four ( 4) stormwater pollutant separators ( RFP 07- 126) to the top ranked firm, Goodwyn, Mills, and Cawood Inc. of Crestview, Florida. Staff further requests authorization for the City Manager, or the City Manager' s designee, to negotiate a contract with Goodwyn, Mills, and Cawood Inc. for engineering / consulting services not to exceed the budgeted amount of $60, 100. If approved, sufficient funding is available. John Hofstad, Utilities Director, explained the item is a continuation of the grant received for the construction of four ( 4) stormwater pollutant separators and a component of the grant is the engineering and design services which the City is responsible for the engineering element of the project. He explained the selection criteria used in the ranking of the firms and mentioned as the proposals were very close and the final selection was based on the presentation given by the firm. Dr. Pullen moved to award Engineering/Consulting Services for the design and construction management of four (4) stormwater pollutant separators ( RFP 07- 126) to the top ranked firm, Goodwyn, Mills, and Cawood Inc. of Crestview, Florida. Further authorize the City Manager, or the City Manager' s designee, to negotiate a contract with Goodwyn, Mills, and Cawood Inc. for engineering/ consulting services not to exceed the budgeted amount of $60, 100. 00. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. REMOVED FROM CONSENT AGENDA AND VOTED ON SEPARATELY RES. 07- 22 - AMENDING YOUTH COMMITTEE MEMBERSHIP The Mayor read the resolution by title. A RESOLUTION ( 2007- 22) OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING RESOLUTION 2007- 11 TO ALLOW CITY RESIDENTS, AND STUDENTS OF FORT WALTON BEACH HIGH SCHOOL OR CHOCTAWHATCHEE HIGH SCHOOL IN THE 10TH TO 12TH GRADE TO BE MEMBERS, AND SETTING AN EFFECTIVE DATE. Cam Johnson, Public Information Officer, explained the amendment is to allow any student in 10th, 11th, or 1ih grade at Choctawhatchee High School or Fort Walton Beach High School to be a member of the Youth Committee. He said there has been interest by students who live outside the city limits but attend the schools to serve on the committee and the amendment will give them an opportunity to do so. In response to the comment that there did not appear to be any interest with only ten applications for an eleven member committee, the PIO commented the students have recently returned to school and thought there would be more interest and applications from the students. Mr. Minich moved to approve Res. 07-22. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. SPECIAL PRESENTATION - FUNDRAISING PROGRAM PROPOSAL Presentation of Fundraising Program Proposal by Jerry Melvin. Jerry Melvin, 840 Santa Rosa Court, proposed holding a monthly program to spotlight various talents as a fundraiser with ~ of the proceeds divided between the Recreation Department and the other ~ to go to a charity he will choose for a particular month and will help promote the activity. He said it is not asking the City to put out any money other than the use of the auditorium and he will make sure that everything is coordinated. He also asked for the PIO to help promote it.  Regular Council 9- 11- 07 136 FUNDRAISING PROGRAM PROPOSAL cont. It was mentioned there are costs involved on the use of the auditorium unless the fees are waived. The City Manager mentioned the plan was to waive the auditorium fee expenses and she spoke with Mr. Melvin about possibly working with Stage Crafters to volunteer to help with the sound and lights for a portion of the proceeds. A concern was expressed over % of the proceeds to be given to a charity where the City has no control and the perception that the City is supporting a religious group or charity at the expense of ....... another. Mr. Melvin expressed he is aware of those problems and said he is looking at the Science Center, Children' s Advocacy Center, and those groups that work with young people within