Okaloosa County School Board — Workshop Meeting, June 10, 2021 — reading text

advertise a Public Hearing for adoption of revised School Board Policy 01-29 Public Health Emergencies, presented and recommended by the Superintendent for approval. Meeting : Jun 10, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 14, 2021 Absolute Date : Jun 14, 2021 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy 01-29 Public Health Emergencies. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 01-29 Public Health Emergencies. The proposed amendments to the policy deal with the subject area of authority to implement public health agency recommendations during public health emergencies. File Attachments 01-29 Public Health Emergencies redline 06.03.21.pdf (141 KB) 01-29 Public Health Emergencies DRAFT 06.07.2021.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Budget Amendment #8 - Fiscal Year 2020-2021 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 10, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 14, 2021 Absolute Date : Jun 14, 2021 Fiscal Impact : Yes Dollar Amount : $1,416,679.06 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2020- 2021. Public Content On September 21, 2020, the School Board adopted the budget for fiscal year 2020-2021. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2021: General Fund $ (66,984.26) Debt Service Funds 0.00 Capital Project Funds 4,529.20 Other Special Revenue Funds - Federal 1,398,802.11 Other Special Revenue Funds - Food Service 80,332.01 Total - All Funds $1,416,679.06 File Attachments !BA 08 - Apr 2021.pdf (1,314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Monthly Financial Statement for April 2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 10, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 14, 2021 Absolute Date : Jun 14, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2021. Public Content The financial statement for the month ending April 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-04-30.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 10, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-14-21.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 10, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,298.25 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-06-14.pdf (429 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Revised Administrative Salary Schedule for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 10, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 14, 2021 Absolute Date : Jun 14, 2021 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Revised Administrative Salary Schedule for Fiscal Year 2020-2021. Public Content The Fiscal Year 2020-2021 Revised Administrative Salary Schedule is being presented for approval. The revisions are as follows: Chief Financial Officer (CFO) Experience Credit The maximum experience an administrative position is allowed to receive credit for on the Administrative Salary Schedule is ten (10) years. The requested revision will allow the Chief Financial Officer (CFO) position to receive experience credit on the salary schedule for all years of applicable experience. This request would potentially increase the pool of qualified applicants for the position. School Administrator Salary Schedule (Pay for Performance) transition to District Level Administrator (Grandfathered Schedule) Employees who receive promotions to positions within their current salary schedule are moved to the new position pay grade at their current step. This is not possible when a school administrator moves from the "Pay for Performance" salary schedule to the "Grandfathered" salary schedule as school administrators are no longer on steps. In addition, if a school administrator has been on "Pay for Performance" for several years, he/she may currently be paid more than the top step of the