Fort Walton Beach Council agenda — 11-18-09 regular agenda — reading text

sufficient to identify it (or them); 17. 1. 1. 2 The amount due, applicable discount( s), and the terms thereof; 17. 1. 1. 3 the full name of the vendor, contractor or other party who is supplying the goods and/or services including a mailing address in case of a dispute and a mailing address for payment purposes ( if they are different) and a telephone number; 17. 1. 1. 4 The Purchase Order or Contract number as supplied by the City; and 17. 1. 1. 5 17. 1. 5 identification by Bureau, Office or Department ofthe party(ies) to whom the goods were delivered or services provided. 1 7. 1.2 All invoices, in order to be classified as a proper invoice, shall be delivered to Accounts Payable, Finance Department, City ofF ort Walton Beach, PO Box 4009, Fort Walton Beach, Florida,32549 17. 1.3 Finally, in addition to all of the above, in order to be considered a proper invoice, it must be based on a proper delivery, installation, or provision of the goods and/or services to and acceptance by the City ( or party on behalf ofthe City); the vendor, contractor or other party who is supplying the goods and!or services has otherwise complied with all of the contract' s terms and conditions and is not in default of any of them; and if the contract requires any subcontractors or other parties to be bound by similar other " flow-down" requirements that those requirements have been complied with. Purchasing Department Page: 14 Cemetery Burial Services Request for Proposal 09- 102 17. 2 Dispute Resolution 17.2. 1 In the event a dispute occurs between a contractor, vendor or other invoicing party ("invoicing party") and the City concerning payment of an invoice, the City Department, Office or Bureau which has the dispute along with a representative of the City' s Purchasing Department and the invoicing party shall meet to consider the disputed issues. The invoicing party shall provil<e to the CitYsucli materialuarid information as the City may reasonably require. Any such procedure shall be initiated by either party notifying the other in writing of a dispute and stating with specificity its nature. This procedure shall commence no later than forty-five (45) days, a.. l1d be resolved no later tl1..an sixty ( 60) days, after the date on which the proper invoice was received by the City. Any decision by the Current Purchasing Authority shall constitute the fmal decision ofthe City regarding these matters and shall be communicated in writing to the invoicing party within three business days after such decision. If no decision is rendered within the time period as set out above, then a decision against the invoicing party shall be deemed to have been issued. 18. PROPOSER' S WARRANTY 18. 1 The Proposer warrants that no one was paid a fee, commission, gift, or any other consideration contingent upon receipt of an award for the services and/or supplies specified herein. 19. INSURANCEIPERFORMANCE BONDS 19. 1 Insurance and/or Performance Bond coverage may be required by the Contract Specifications and shall be in force throughout the Contract term. Should a Contractor fail to provide acceptable evidence of current insurance and/or a Performance Bond within seven ( 7) days {>rior to the expiration date of an insurance policy or bond at any time during the Contract term, the City shall have the absolute right to terminate the Contract without any further obligation to the Contractor. The Contractor shall be liable for the entire additional cost of procuring performance and the cost of performing the incomplete portion of the Contract at the time of termination. 20. DRUG-FREE WORKPLACE CERTIFICATION 20. 1 By submitting a proposal in response to this Request for Proposal, you are certifying that your company is a drug- free workplace in accordance with Florida Statute 287 .087. Purchasing Department Page: 15 Cemetery Burial Services Request for Proposal 09- 102 21.. AMERICANS WITH DISABILITIES ACT 21. 1 Persons with disabilities needing a special accommodation to participate in this proceeding should contact the City Clerk at 107 Miracle Strip Parkway, SW, Fort Walton Beach, Florida 32548, telephone ( 850) 833- 9509, not later than SEVEN ( 7) days prior to the date on which the accommodation is requested. 22. PURCRASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES 22. 1 The submission of any proposal in response to this Request for Proposal constitutes a proposal made under the same terms and conditions, for the same contract prices 8Ild/or fee schedules to other agencies within the State of Florida, goverom. ental unless otherwise stipulated by the proposer within the proposal documents. 22.2 Each governmental agency desiring to accept these proposals, and make an award thereof, shall do so independently of any other governmental agency. Each agency shall be responsiblefor its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of this proposal. 23. INSURANCE 23 .1 No Contractor will be eligible for consideration unless he/ she/ it provides evidence of insurance coverage, which is equal or exceeds the minimum standards for this project. As outlined below, such insurance shall be written by a company licensed to do business in the State of Florida and shall have an A.M. best rating of at least B+ VI. 23. 1.1 Workers Compensation 23. 1. 1. 1 Coverage A - To be in conformity with Florida Statues 23. 1. 1. 2 Coverage B - $ 500, 000/$ 500, 000/$ 500, 000 23. 1.2 Commercial General Liability 23. 1. 2. 1 Each occurrence for: 23. 1.2. 1.1 Bodily Injury/Property Damage $ 1, 000, 000 23. 1.2. 1.2 Products/ Completed Operations $ 1, 000, 000 23. 1.3 Annual Aggregate for 23. 1.3. 1 Bodily Injury/Property Damage $ 1, 000, 000 Purchasing Department Page: 16 Cemetery Burial Services Request for Proposal 09- 102 23. 1.3. 2 Products/ Completed Operations $ 1, 000, 000 23. 1.4 Fire Legal Liability $ 100. 000 23. 1.4. 1 This coverage shall include the following provisions: 23. 1.4. 1.1 The City of Fort Walton Beach shall be an additional insured; - - 23. 1.4. 1.2 The policy shall not be cancelled unless the City is given at least thirty (30) days advanced notice; 23. 1.4. 1.3 Contractual Liability; and 23. 1.4. 1.4 Any coverages which are eliminated, restricted or reduced to less than what is commonly provided by standard 1. 8.0. forms must be indicated. 23. 1.5 Commercial Automobile Liabilitv 23. 1.5. 1 Combined single limit for bodily injury and/or property damage $ 1, 000, 000. This . coverage shall include the following provisions: 23. 1.5. 1.1 The City of Fort Walton Beach shall be an additional insured; 23. 1.5. 1.2 The policy shall not be cancelled unless the City is given at least thirty (30) days advanced notice; 23. 1.5. 1.3 Contractual Liability; and 23. 1.5. 1.4 Any coverages which are eliminated, restricted reduced to less than what is or commonly provided by standard I.S. O. forms must be indicated. 23. 1.5. 1.5 Symbol" 1 " ( Any Auto) or the equivalent shall be used to designate which autos are insured. Purchasing Department Page: 17 Cemetery Burial Services Request for Proposal 09- 102 23. 1.6 Professional Liability 23. 1. 6. 1 The Contractor shall carry professional liability insurance in an amount of not less than $ 100,000. 00. 23. 1. 6. 2 A Certificate ofInsurance evidencing these coverages is to be included with the Contractors bid. 24. 1