Fort Walton Beach Council agenda — 11-18-09 regular agenda — reading text

commented that for whatever reasons, Council members should never threaten or yell at a City staff member over the phone, and also that Dr. Pullen threatened the Finance Director that if he did not have the information by the next day ( Saturday), he would take it to Council. Mr. Minich also noted that when Council tried to censor Dr. Pullen previously, he went to the newspaper stating he didn' t care, and that was totally unprofessional. Mr. Holmes agreed with Mr. Minich, and stated Council looks like ' idiots' because of this type of behavior, and it is embarrassing. Mr. Holmes stated that Dr.Pullen disgraces the rest of Council when he gets on his rants, and that he had no right to call the Finance Director and he obviously didn' t know what he was talking about as the information was there and it didn' t make a bit of difference, any questions could have waited until Monday. Mr. Holmes wondered what Dr. Pullen was going to do with this information, and noted that the DRC issue could have been handled in a timely and efficient manner without Dr. Pullen bringing his personal agenda into it. Mr. Holmes stated his support of this motion and he hopes it will allow some continuity on Council until Dr. Pullen' s term is up in March of2009. Dr. Pullen responded to Mr. Holmes' comments about the DRC, stating when he brought up the DRC in December regarding the Harbour Place development, there was a point of order by Mr. Minich that it did not apply, and nothing was done and now the problems have to be solved. The Mayor responded he remembers the discussion and suggested an opinion from the attorney be given and no motion was made at that time. Mr. Garvie stated he knew nothing about the incident in question until now, so his comments reflect the conversation that is taking place, but he felt it was important to note that during the incident Dr. Pullen was in an emotional state and that he asked the Finance Director if it was a convenient time to talk and she advised it was all right for the conversation to take place. Mr. Garvie noted that Dr. Pullen did apologize to the Finance Director when he realized he was emotional, and that means a lot to Mr. Garvie and he cannot censor someone for their emotions and he would not support the motion. Mr. Reeves stated his respect for Mr. Minich, Mr. Garvie, and Mr. Holmes, and the way they handle proceduralissues and that he listens to what they have to say; however, he feels that Dr.Pullen has come up with many issues, and not in a constructive way, and he does not feel that language such as conspiracy' should be used, and reinforces the inappropriateness of the incident in question, and he will support the motion to censor. Further Council comments included that any questions on the information received on Friday after business hours could have waited until Monday morning; that the request, on the surface, did not appear to have any connection to the DRC which Dr. Pullen is talking about; the reasoning, or purpose, of Dr. Pullen' s requestin the first place; and that the motion should include all City employees, not just the Finance Director. 42 Regular Agenda 10/ 28/ 08 SUNSIDNE LAW DISCUSSION ( CONT) The Mayor called for a vote on the motion and it carried by a vote of 3 to 2 with Holmes, Reeves, and Minich in favor and Garvie and Pullen opposed (Miller and Hartwell absent). It was questioned whether a vote of 3 to 2 was sufficient to censor. A recess was called to look at the City' s protocol guide. RECESS The meeting recessed at 8: 12 pm RECONVENE The meeting reconvened at 8: 15 pm SUNSIllNE LAW DISCUSSION ( CONTI The Mayor read from Paragraph 5, Policing Problems, from the City' s Protocol Guide: . . ." To address violations of protocol or these rules, Council members should out to the point Council member offending or to the parliamentarian at a public meeting or itl written correspondence, a copy of which shall be filed with the City Clerk for inclusion into the public record. The offending Council member shall then be entitled to defend himself either at a public meeting or in a written response. The Council shall then, at a public meeting, determine what further action, censure, or sanction should be imposed." The Mayor advised that the vote to censor Dr. Pullen stands by a vote of 3 to 2 with Mr. Garvie and Dr. Pullen voting against it. HOUSING AUTHORITY APPOINTMENT Consideration of Mayor' s appointment of a citizen to serve on the Fort Walton Beach Housing Authority. Mr. Minich moved to approve the Mayor' s appointment of Fred Thomas, 127 Gail La Rue, Fort Walton Beach, to the Fort Walton Beach Housing Authority Board for a four- year term beginning October 28, 2008 until October 28, 2012. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor Miller ( and Hartwell absent). mSTORIC SITES BOARD APPOINTMENT Consideration of appointment to Historic Sites and Structures Advisory Board. Mr. Holmes moved to reappoint Tommy Gill, 217C Miracle Strip Parkway SW, Fort Walton Beach, to the Historic Sites and StructuresAdvisory Board for a four-year term beginning October 28, 2008 until October 28, 2012. Mr. Garvie seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). MAYOR/COUNCIL ANNOUNCEMENTS Mr. Garvie mentioned his trip to Washington DC with the World War IT veterans and that it was a great experience; discussed the Continuum of Care that gives support to the homeless; and mentioned the cold night shelters. Dr. Pullen noted the difference between the homeless and a vagrant and that the true homeless need help. Mr. Minich mentioned he and his wife were the Master of Ceremonies for the Hospice Blue Jean Ball. The Mayor mentioned the grand opening of Endyne Corp. on Tupelo; he received a nice letter in reference to the golf course; thanked the business partners for the construction of the disk golf course; mentioned theCity Government Week luncheon last Wednesday and the shadowing by high school students; mentioned the Mary Esther Veterans Day parade on November 11th.  43 10/ 28/ 08 Regular Agenda MAYOR/COUNCIL ANNOUNCEMENTS ( CONT) The Mayor mentioned the meeting last week at Pensacola Junior College with the Fish & Wildlife Commission to discuss the declaration of habitat in the area for the frosted flatwood salamander and the reticulated flatwood salamander that would be impacted by the Northwest Florida Corridor Authority' s by-pass, and it was requested the address of the Fish and Wildlife be placed on the City' s web site. CITY MANAGER ANNOUNCEMENTS The City Manager reported Staff met with the County on the sewer negotiation issue and Staff requested the County to provide further detail on their preliminary rates, and she will update Council as Staff is able to analyze the information. The City Manager reported the City of Mary Esther is bidding their garbage service and Staff will discuss whether or not there is interest in bidding on the service, and will return to Council to request authorization if they decide to move forward with a bid. The City Manager announced the Haunted History Tour on October 31st hosted by the Heritage Park & Cultural Center, andthe dance on Halloween night hosted by the Chester Pruitt Recreation Center, and the Fall Harvest hosted by Docie Bass Recreation Center this evening. The City Manager also announced the third installment of the Deluna Shipwreck Lecture Series on Saturday, November 8th at the Heritage Park & Cultural Center; that all City offices will be closed Tuesday, November 11th in honor of Veterans Day; and the next regular Council meeting will be held Tuesday, November 18th at 6: 00 pm. ADJOURNMENT There being no further business, the meeting adjourned at 8: 40 pm. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  CITY COUNCIL MEETING November 18, 2008 Consent Agenda Consideration of a request to award RFP 09- 102, Cemetery Burial Services, to the top ranked firm, Turn Key Vault and Burial Services, Inc, and to authorize the City Manager to execute the contract with three, three year extensions Recreational & Cultural Services Director) Council Action 1st 2nd Vote: Agenda Item Number: 3  CITY OF FORT WALTON BEACH MEMORANDUM To: Joyce Shanahan, City Manager From: Jeff Peters, Recreation and Cultural Services Director Date: November 12, 2008 Subject: RPP 09- 102 - Cemetery Burial Services Background: The City of Fort Walton Beach contracts out the burial services at Beal Memorial Cemetery and Brooks Cemetery with an approximation of 200 burials per year ( average of 17 per month). RFP Process On September 30, 2008, the City' s Purchasing Department issued Request for Proposal (RPP) 09- 102 to solicit for cemetery burial services at the Beal Memorial and the Brooks Cemetery Cemetery. The solicitation period closed on October 28, 2008, with the City receiving three ( 3) proposals from competent, qualified service companies specializing in cemetery burial services. The City received proposals from the following firms: Gulf Coast