Fort Walton Beach Council agenda — 11-18-09 regular agenda — reading text

TYOFFORTWALTONBEACH City Council Meeting Agenda - November 18, 2008 - 6: 00 P.M. City Council Chambers 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER INVOCATION - Reverend Buck Dockery, Mary Esther Church of God PLEDGE OF ALLEGIANCE - Youth from Mary Esther Church of God PROCLAMATION - ACHIEVEMENT WEEK RECOGNITION - STUDENT ACE AWARDS Kristi Klabuhn, Choctawhatchee High School Emily Lyerly, Fort Walton Beach High School 1. APPROVAL OF AGENDA the Regular 2. Approval of the minutes of the Executive Session of October 28, 2008, and Council Meeting of October 28, 2008. ( City Clerk) (See Backup) 3. Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to Award RFP 09- 102, Cemetery Burial Services, to the top ranked of Fort Walton Beach, and company, Turn Key Vault and Burial Services, Inc authorize the City Manager to execute a formal contract, which would be valid for a period of three years, with an option of three ( 3) three year extensions. If approved, sufficient funding is budgeted as outlined in the backup report. ( Recreation & Cultural Services Director) ( See Backup) 4. Consideration of request for City Council to ratify the reimbursement made to the Florida League of Cities for $20, 000 to settle a personal injury claim. ( Administrative Services Director) ( See Backup) 5. Consideration of Resolution ( 08- 53), of the City of Fort Walton Beach, Florida, amending the fiscal year October 1, 2008 through September 30, 2009 budget to make certain amendments to designated appropriations of City funds; and providing an effective date. Finance Director) ( See Backup) P" E$ I; jEctl~> S> N;. DTV Transition. 6. Presentation by the Federal Communications Commission regarding City Manager) ( See Backup) in 2008 and 2009. 7. Presentation by The Advocacy Group regarding legislative issues City Manager) ( Backup Forthcoming) 8. Comments from General Public on matters of City business not otherwise on the agenda. 9. Presentation from the City' s Historic Sites and Structures Advisory Board. Museum Director) ( No Backup) No items  No items 10. Future Agenda Items. ( City Manager) ( See Backup) 11. Consideration of renewal of contract for State Legislative Services. ( City Manager) See Backup) 12. Consideration of Resolution ( 08- 46), of the City of Fort Walton Beach, Florida, amending the fiscal year October 1, 2007 through September 30, 2008 budget to make certain amendments to designated appropriations of City funds; and providing an effective date. Finance Director) ( See Backup) 13. Consideration of Council direction in the matter of a response to a Request for Proposal for collection and disposal of solid waste issued by the City of Mary Esther. ( Finance Director) ( See Backup) 14. Discussion of amendments to section 53 and 60( b) and ( e) of the City Charter to determine further actions on Charter Review. ( City Attorney) ( See Backup) 15. Discussion regarding a request to rescind the censure of Council Member Pullen to permit him to talk to the Finance Director. ( Council Member Miller) ( No Backup) 16. Other City Business for discussion purposes. 17. Mayor/ Council Announcements 18. City Manager Announcements ADJOURN Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen at 850- 833-9509 to make a request. For Hearing Impaired dial the City Hall Spencer TDD # 850-833- 9925 or 1- 800-955-8771 ( TDD) or 1- 800- 955-8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  City of Fort Walton Beach )1 i1merit8~ lIle8ut1fu/ Ao$! lIle8t!Jd pq{ T10N OCL)f9d) f' WHEREAS, the Omega Psi Phi Fraternity, Inc, founded November 17, 1911 at Howard University in Washington, D. C., works for the achievement of brotherhood and community uplift and has addressed many important issues throughout its history; and WHEREAS, the fraternity will focus attention its accomplishments on during the month of November, and its theme will be " Three Looks, One Focus: Family/ Fraternity/ Friends;" and WHEREAS, members of the Fort Walton Beach Chapter, Psi Iota Iota, will honor men and women in the community for their outstanding achievements during the past year and will also recognize the winners of their 2008 scholarship and national essay contest at their Founder' s Day banquet on November 22, 2008; and WHEREAS, the week long program of academic and social activities will serve to inform the public of the fraternity, its history, objectives and community achievements. NOW, THEREFORE, I Mike Anderson, by virtue of the authority vested in me as Mayor of the City of Fort Walton Beach, do hereby proclaim November 16 to 22, 2008 as ACHIEVEMENT WEEK" in Fort Walton Beach and extend best wishes to all participants for a most successful program. I further commend the members of Psi Iota Iota for their service to the community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the city of Fort Walton Beach to be affixed this 18th day of November 2008. ItwuL MIKE ANDERSON, MA YOR  CITY COUNCIL MEETING November 18, 2008 Approval of Agenda No Backup) Council Action 1 st 2nd Vote: 1 Agenda Item Number:  CITY COUNCIL MEETING November 18, 2008 Consent Agenda Approval of Minutes: Executive Council Meeting, October 28, 2008 Regular Council Meeting, October 28, 2008 City Clerk) Council Action 1st 2nd Vote: Agenda Item Number: 2  33 MINUTES OF THE CITY COUNCIL EXECUTIVE SESSION OF THE CITY OF FORT WALTON BEACH, FLORIDA OCTOBER 28, 2008 INTRODUCTION An Executive Session of the City Council of Fort Walton Beach, Florida, was held on Tuesday, October 28, 2008 at 6: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, and Mike Minich. Absent: Virgil Miller and Jim Hartwell Also Present: Joyce Shanahan, City Manager; and Toni Craig, City Attorney. CALL TO ORDER . The Mayor called the meeting to order. Pursuant to Section 286.011 (8) Florida Statutes, and other considerations, the City Attorney requested that Council adjourn to an Attorney- Client Executive Session so that she may receive the City Council' s advice concerning the following litigations: City v. Sharpe, B& H Contracting, Okaloosa County Court Case No. 03- CA-4042. The transcript of the Executive Session will be made a part of the public record upon the conclusion of the above referenced litigations. EXECUTIVE SESSION The public meeting was recessed to convene the Attorney- Client Executive Session of the Fort Walton Beach City Council, as noticed in the Northwest Florida Daily News on October 24, 2008, regarding the following: City v. Sharpe, Okaloosa County Circuit Court Case 03- CA-4042 RECONVENE The Executive Session was concluded and the public meeting was reconvened at 6: 17 p. m. City v. Sharpe, Okaloosa County Circuit Court Case 03- CA-4042 Mr. Minich moved to direct the City Manager and City Attorney to continue to negotiate to settle the matter in an amount not to exceed $ 60, 000. 00. Mr. Holmes r seconded mot~on. Mr. Garvie moved to amend the motion to an amount not to exceed $ 60, 070. 00. Dr. Pullen seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). The Mayor called for the vote on the motion, as amended, to direct the City Manager and City Attorney to negotiate to settle the matter in an amount not to exceed 60,070. 00 and it carried unanimously with Holmes, Reeves, Garvie, Pullen, and Minich in favor (Miller and Hartwell absent). 34 Executive Session 1 0- 28- 08 ADJOURNMENT Being no further business, the meeting adjourned at 6: 20 p. m. I, APPROVED: MAYOR: I j ATTEST: CITY CLERK ddm  35 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT W ALTON BEACH, FLORIDA OCTOBER 28, 2008 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, October 28, 2008, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, and Mike Minich Absent: Virgil Miller and Jim Hartwell Also Present: Joyce Shanahan,