Okaloosa County BOCC — March 4, 2014 — SHIP amend 1 C14-2115-GM — reading text

AMENDMENT NO. 1 AGREEMENT between THE OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS and OKALOOSA COMMUNITY DEVELOPMENT CORPORATION for UTILIZATION OF THE STATE OF FLORIDA STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM or (SHIP) This Amendment made and entered into this day of 2014 by and between OKALOOSA COUNTY, (hereinafter referred to as "County or Recipient") and OKALOOSA COMMUNITY DEVELOPMENT CORPORATION, (hereinafter referred to as "Subrecipient"). WHEREAS, the County has received grant funding from the State of Florida State Housing Initiatives Partnership Program or (SHIP). WHEREAS, the County entered into Agreement #C14-2115-GM on November 5, 2013 with Subrecipient to perform certain tasks as so specified in the Agreement. WHEREAS, due to the need to expeditiously utilize SHIP funds, the Subrecipient has requested that the method of payment be amended from reimbursement to direct payment. NOW, THEREFORE, in consideration of the mutual promises set forth below, the County and the Subrecipient agree to amend the Agreement as follows: ARTICLE I. STATEMENT OF WORK C. Delete “ Director, Okaloosa County Growth Management Department, 1804 Lewis Turner Blvd. Suite 200, Ft. Walton Beach, FL 32547” and replace with “Abra McGill, Grant Specialist, 600 Transit Way, Fort Walton Beach, FL 32547”. ARTICLE II. REQUESTS FOR REIMBURSEMENT AND ADMINISTRATIVE COST Replace ARTICLE III title with REQUESTS FOR PAYMENT AND ADMINISTRATIVE COST A. Generally Delete and replace section A with the following: A. Generally. This Agreement provides for direct payment to Subrecipient for expended cost. The amount authorized for payment under the Agreement shall not exceed the cumulative amount of any SHIP allocation made to Okaloosa County plus program Page 1 of 4 income received and interest earned during the time in which this Agreement is in full force and effect. B. Requests for Reimbursement Delete and replace title with, Requests for Payment. Delete and replace section B. with the following: Requests for payment shall be submitted as necessary in order to expeditiously utilize SHIP funds provided, however, that a minimum of one (1) request per month shall be submitted. In the event a month occurs in which Subrecipient has undertaken no activities for which payment may be sought, Subrecipient shall provide written notice to County that no request shall be made, and shall state the reasons. All requests for payment and their associated documents, as well as notices of no request, shall be submitted to the attention of, Abra McGill, Grants Specialist, 600 Transit Way, Fort Walton Beach, FL 32547. B. 1. Delete and replace with the following: 1. Each request for payment shall include a complete and accurate County Agreement/Lease Payment Approval Form (Exhibit C), Subrecipient invoice that reconciles with the attached supporting documentation. Invoice must state the period of performance covered and the SHIP allocation year and the respective Strategy as described in the LHAP for which the work is authorized. Supporting documentation includes, but is not limited to, copies of all paid invoices, receipts, work orders, permits, inspection reports, Subrecipient estimates, executed contracts, and other documentation needed to verify the work completed, location of the work, cost of work, and the contractor(s), subcontractor(s), or Subrecipient(s) who performed the eligible work. B. 2. Delete and replace with the following; 2. Requests for payment shall be sorted by property, and shall be accompanied by a printout of the monthly SHIP Funding Reconciliation Report (see attached Exhibit D). C. Requests for Reimbursement for Down Payment Closing Cost Assistance Delete and replace title with, Request for Payment for Down Payment Closing Cost Assistance Delete and replace section C. with the following: Page 2 of 4 C. Upon receipt of a completed and accurate County Agreement/Lease Payment Approval Form, Subrecipient Invoice, accompanied by an executed sales contract and a closing statement with the exact amount to be paid by Subrecipient, the County shall pay the Subrecipient for qualified applicants as provided in the Down Payment Closing Cost Assistance Program described in the LHAP under which the payment will be made. Requests for payment for Down Payment/Closing Cost Assistance shall be accompanied by a printout of the monthly SHIP Funding Reconciliation Report, and shall reference the SHIP allocation year under which the request is made. D. Delete first paragraph and replace with the following; As the County’s Administrator of SHIP funds, the Subrecipient may invoice for the administrative services as part of its requests for payment based upon the approved administrative budget as applicable. The Subrecipient may invoice for administrative costs with an invoice and copy of all cancelled checks from the previous invoices (which have been submitted, reviewed and approved by the County). D. 1. Delete and replace with the following: 1. SHIP Local Housing Distribution The Subrecipient shall receive a percentage of the SHIP allocation for SHIP administrative purposes as provided in Chapter 420 of the Florida Statutes and Okaloosa County Ordinance 93-13, and in accordance with the allocation under which payment is sought. D. 2. Delete and replace with the following: 2. Program Income Subrecipient shall be eligible to up to 5% of SHIP program income for administrative services as provided in Section 420.975, Florida Statutes, when program income is used for payment of eligible SHIP expenditures. Subrecipient as part of its program income payment shall request payment of eligible administrative costs associated with eligible SHIP activities. All provisions not in conflict with this Amendment remain in full force and effect, and are to be performed at the level specified in the Agreement. Page 3 of 4 IN WITNESS WHEREOPF, the parties hereto have caused this Agreement to be executed by their duly authorized officials/ representatives on the day and date indicated below: FOR Okaloosa Community Development Corporation oa heetee Name: 4ames Robbins Title: Executive Director, Okaloosa Community Development Corporation Date: FOR Okaloosa County Board of County Commissioners BY: Name: Charles K. Windes, Jr. Title: Chairman, Board of County Commissioners Date: ATTEST: Don W. Howard Clerk of Circuit Court BY: Deputy Clerk Page 4 of 4