Okaloosa County School Board — Workshop Meeting, April 28, 2025 — reading text

#44, GMP for Roof Replacement Project, Elliott Point Elementary School (Phase 1). Elliott Point Elementary School Roof Replacement Project - This project consists of the removal and replacement of the existing modified bituminous cap sheet over built-up roofing with 1/2" wood fiber, lightweight concrete decking and corrugated metal form deck system that covers the main building. The scope of this project consists of only a Phase 1 area at the West end of the building that covers the kitchen and ten (10) classrooms to the West of the Main Office and Media Center areas. The high roof over the Cafeteria portion of the building does not require replacement. This Phase 1 tear-off area is approximately 150 squares. A new TREMCO Powerply Endure BIO 100 roofing system will be installed at all tear-off areas. New edge metal and coping is included. The Total Cost if Work for Task Order #44, GMP for Roof Replacement Project, Elliott Point Elementary School (Phase 1): Jacobs/Titan Guaranteed Maximum Price (GMP) $1,157,072.00 Pre-GMP Phase Services - Previously Authorized $150,000.00 Owner Direct Purchase (ODP) of TREMCO Materials $279,244.00 Total Cost of Work $1,586,316.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO44 GMP Elliott Pt Phase 1 Roofing Ver 1.0.pdf (225 KB) TO#44 Elliott Point Phase 1 Cost Comp.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #12, Scope Modification #5, GMP Edwins Elementary School Cafeteria & Media Center Renovation Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Fiscal Impact : Yes Dollar Amount : $3,803,621.00 Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #12, Scope Modification #5, GMP Edwins Elementary School Cafeteria & Media Center Renovation Projects, in the amount of $3,184,191, Furniture, Fixtures & Equipment (FF&E), in the amount of $520,000 and Owner Direct Purchase (ODP) - HVAC Equipment, in the amount of $99,430. Public Content Approval is requested for TPM Program #6, Task Order #12, Scope Modification #5, GMP Edwins Elementary School Cafeteria & Media Center Renovation Projects. Edwins Elementary School Old Cafeteria Renovation Project – This project consists of a major renovation of the existing Cafeteria and Kitchen area which entails conversion of the spaces into a new Media Center, STEM Classroom, Offices, Work Room and a Conference Room. All areas will receive new interior finishes and new HVAC systems. Edwins Elementary School Media Center Renovation Project – This project consists of minor renovation of the existing Media Center ramp to convert it into three (3) new classrooms as well as an office and SLD area. All areas will receive new interior finishes and new HVAC systems. Jacobs/Titan Guaranteed Maximum Price (GMP) $3,184,191.00 Pre-GMP Phase Services - Previously Authorized $195,311.00 Furniture, Fixtures & Equipment (FF&E) $520,000.00 Owner Direct Purchase (ODP) - HVAC Equipment $99,430.00 Total Cost of Work $3,998,932.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO12 SM #5 GMP Edwins Cafeteria Reno Ver 1.0.pdf (230 KB) TO#12 SM #5 GMP Cost Comp.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #28, Scope Modification #2, Phase 2 Security Upgrades at Niceville High School and Baker School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Fiscal Impact : Yes Dollar Amount : $376,974.00 Budget Source : Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #28, Scope Modification #2, Phase 2 Security Upgrades at Niceville High School and Baker School, in the amount of $376,974. Public Content Approval is requested for TPM Program #6, Task Order #28, Scope Modification #2, Phase 2 Security Upgrades at Niceville High School and Baker School, in the amount of $376,974. Scope of Work: Salto Locksets at Niceville High and Baker Schools: The scope of work included in this Scope Modification includes the installation and configuration of Salto XS4 Mini Access Control Locksets on 200 classroom doors at Niceville High and Baker Schools. At completion, this will enhance security, streamline access management and ensure compliance with school safety protocols. Some minor modification of existing doors and hardware may be required during installation and is included in this scope. The associated Salto ProAccess SPACE (or equivalent) software will be installed and configured as part of the project. Training of school personnel on the lock functionality, credential testing and system software is also included. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#28 Scope Mod #2 Cost Comp.pdf (33 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 28, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Apr 28, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 28, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments RM-Bd Presentation-Health Fair and Job Fair.pdf (1,471 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Apr 28, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Apr 28, 2025 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for the proposed re-missioning of Eglin Elementary School to include fifth grade, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Recommended Action : Motion to adopt Resolution 25-02 approving the proposed re-missioning of Eglin Elementary School to include the fifth grade. Public Content A public hearing will be held to receive public input on the proposed re-missioning of Eglin Elementary School to add the fifth grade after the end of the 2024-2025 school year and thereafter, to operate as a K-5 elementary school. Because of the re-missioning of this school it is necessary for the School Board to establish a new student attendance area for those students residing on Eglin Air Force Base proper currently zoned to attend fifth grade at Lewis School. For