Okaloosa County School Board — Workshop Meeting, April 28, 2025 — reading text

request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $373,494.42 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Crestview High School from Trane for a total of $373,494.42. Public Content Request approval to purchase HVAC equipment and services for Crestview High School from Trane for a total of $373,494.42. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE Proposal.pdf (923 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $50,000: Realityworks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,775.41 Budgeted : Yes Budget Source : General Fund, Project 5140 CTE-WD- CAP GRANT Recommended Action : Motion to approve the purchase of Agriculture educational materials and supplies from Realityworks in the amount of $52,775.41 for Baker School. Public Content Request approval to purchase Agriculture educational materials and supplies from Realityworks in the amount of $52,775.41 for Baker School. The purchase is made through 6A-1.012(11)(b), and funds will be paid from General Fund, Project 5140 CTE-WD-CAP GRANT. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical (CTE), at (850) 833-5858. File Attachments Realityworks Quote.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Multi-Year Agreement: Canva, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the 3-year contract with Canva for software subscription effective April 29, 2025, through April 28, 2028. Public Content Request approval of the 3-year contract with Canva for a software subscription. There is no cost for this software subscription. The contract is effective April 29, 2025, through April 28, 2028, and a copy is attached. For additional information, please contact Hilary DeMers, Specialist, Digital Media & Communications, at (850) 226-4792. File Attachments CANVA AGREEMENT.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated April 28, 2025. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 28, 2025. These items will be sold through the Board approved On-line Auction Program. Please contact Bobby McElroy for additional information, 689-7159. File Attachments Surplus Items for April 28 2025 Meeting.pdf (99 KB) Surplus Property Food Services list for April 28, 2025 Board Meeting.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Permission to Open Before/After School and Summer Day Care Program at Edwins Elementary School, presented by Kathleen Armstrong, Principal, Edwins Elementary School, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Recommended Action : Motion to approve the opening of a Before/After School and Summer Day Care Program at Edwins Elementary School. Public Content After identifying a high demand for before/after school and summer day care services in our area, Edwins Elementary School is requesting to open a Child Care Program to fulfill these child care needs. This program would support working families and provide early intervention services. Please see the attached letter from Principal, Revenue and Expenditure Estimate, and Proposed Child Care Fees. File Attachments Letter to the Board - Edwins ES.pdf (33 KB) Child Care Revenue Estimate FY 2026 - Edwins.pdf (68 KB) Edwins ES Fees.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Summer Voluntary Pre- Kindergarten Program (VPK) for 2025, presented by Amy Bowles, Principal, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 28, 2025 Absolute Date : Apr 28, 2025 Fiscal Impact : Yes Dollar Amount : $63,288.00 Budgeted : Yes Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2025. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2025. The budget has been based on a probable enrollment of 24 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachment includes the Summer VPK informational flyer, budget detail, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. Please contact Amy Bowles for additional information at 689-7211. File Attachments Summer VPK 2025 Agenda Items.pdf (3,923 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation