Okaloosa County School Board — Workshop Meeting, April 28, 2025 — reading text

2099 Stadium & Athletic Field Maintenance. The term of the contract is effective May 1, 2025, through February 29, 2028. Copies of the revised tabulation and the original award of ITB 25-04 are attached. The original contract was approved on February 24, 2025, in the amount of $91,467.00 per year. The new contract will be $141,787.00 per year which is annual increase of $50,320.00. A discount has been provided for the first year. additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 25-04 DISTRICT WIDE - ATHLETIC FIELD SERVICES.pdf (9,343 KB) ITB 25-04 TAB Revised Reaward.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,924.36 Budgeted : Yes Budget Source : General Fund, Project 6064 CAPE- Marketing Recommended Action : Motion to approve the purchase of 33 Dell Laptops, Monitor Dock and Charging Cart from Dell for a total of $55,924.36. Public Content Request approval to purchase 33 Dell Laptops, Monitor Dock and Charging Cart from Dell for a total of $55,924.36. The purchase is made through Contract #23023/43210000-23-NASPO-ACS, and funding will be paid from General Fund, Project 6064 CAPE-Marketing. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858. File Attachments DELL QUOTE.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.  Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $198,750.00 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Fort Walton Beach High School from Trane for a total of $198,750.00. Public Content Request approval to purchase HVAC equipment and services for Fort Walton Beach High School from Trane for a total of $198,750.00. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: John Deere, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,744.75 Budgeted : Yes Budget Source : General Fund, Project 5140 CTE-WD- CAP GRANT  Recommended Action : Motion to approve the purchase of a tractor with equipment for Baker School from John Deere for a total of $74,744.75. Public Content Request approval to purchase a tractor with trailer and equipment for Baker School from John Deere for a total of $74,744.75. The purchase is made through Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70), and funds will be paid from General Fund, Project 5140 CTE-WD-CAP GRANT. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858 File Attachments JOHN DEERE QUOTE.pdf (1,316 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: MGT Impact Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,038.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the purchase of student forecast-boundary planning and services for District Zoning, School Year 2026-2027 from MGT Impact Solutions for a total of $97,038.00. Public Content Request approval to purchase student forecast-boundary planning and services for District Zoning, School Year 2026-2027 from MGT Impact Solutions for a total of $97,038.00. The purchase is made through TIPS contract #220601, and funds will be paid from General Funds. A copy of the proposal is attached. For additional information, please contact John Spolski, Assistant Superintendent, MIS, at (850) 833-5884. File Attachments MGT IMPACT SOLUTIONS, LLC PROPOSAL.pdf (2,487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: RFP 24-05-BG Core Curriculum Enhancements, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Paid by individual schools/departments Recommended Action : Motion to approve tagging on to RFP 24-05-BG Core Curriculum Enhancements through Santa Rosa County, FL. Public Content Request approval to tag on to RFP 24-05-BG Core Curriculum Enhancements through Santa Rosa County, FL, based on fixed pricing. Paid by individual schools/departments and will be utilized to make purchases on an as needed basis based on fixed pricing, RFP was awarded to multiple vendors. The contract is effective through July 31, 2027. Copies of the award documents are attached. For additional information, please contact Shelia Lightbourne, Assistant Superintendent, Curriculum at (850) 833-4208. File Attachments RFP 24-05-BG Intent to award.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the