Okaloosa County School Board — Workshop Meeting, April 28, 2025 — reading text

to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-04-28.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,576,157.29; Self-Health Insurance Claims and Fees totaling $3,042,156.49; and Bank Transfers totaling $20,000,000.00 for March 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $43,576,157.29, Self- Health Insurance Claims and Fees in the amount of $3,042,156.49, and Bank Transfers in the amount of $20,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,576,157.29; Self- Health Insurance Claims and Fees totaling $3,042,156.49; and Bank Transfers totaling $20,000,000.00 for March 2025 are being presented to the School Board. File Attachments 09 - MIS 3478 - Warrant Register - March 2025.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $67,513.00 to Charter Schools presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,513.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $67,513.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments dated April 15, 2025, for the 2025 Claiming Year (Claim Filed January 2024) in the following amounts: Section 7003(b) Basic Support - Dated April 15, 2025 $1,613,960.00 Section 7003(d) ESE Support - Dated April 15, 2025 168,284.00 Total Received $1,782,244.00 The Charter Schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2025 claiming year. The calculation for the 2025 claiming year is based on the number of eligible student cards submitted during the 2023-2024 school year. The payments to these schools are as follows: Center 9700 - Destin High School $ 2,935.00 Center 9800 - Okaloosa Academy 601.00 Center 9805 - NWFSC Collegiate High School 13,877.00 Center 9807 - Liza Jackson Preparatory School 50,100.00 Total $67,513.00 File Attachments Agenda - Fed Impact Aid 2025 Pmt 1 2025-04-28.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 ITB 25-07 Crestview High Auto Lab Remodel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $110,420.00 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE-WD- CAP GRANT Recommended Action : Motion to approve the committee's recommendation to award ITB 25-07 Crestview High Auto Lab Remodel to R & D Development in the amount of $110,420.00. Public Content Request approval of the committee's recommendation to award ITB 25-007 Crestview High Auto Lab Remodel to R & D Development in the amount of $110,420.00. Funds will be paid from General Fund, Project 4140 CTE-WD-CAP GRANT. Copies of the Bid, Addendum 1, and award tabulation are attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities, at (850) 689-7298. File Attachments ITB 25-07 Crestview High Auto Lab Remodel.pdf (1,855 KB) ITB 25-07 Question Addendum 1.pdf (226 KB) ITB 25-07_TAB.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all  Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Amended Award of ITB 25-04 District Wide Athletic Field Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,320.00 Budgeted : Yes Budget Source : General Fund, Project 2099 Stadium & Athletic Field Mant Recommended Action : Motion to approve the termination of ITB 25-04 District Wide Athletic Field Services contract with Rotolo Consultants, Inc., effective April 30, 2025. Motion to award ITB 25-04 District Wide Athletic Field Services for Multiple Schools contract to the next overall lowest bidder, Phillips Turf Science, LLC, effective May 1, 2025, through February 29, 2028, for a total contract amount of $403,725.00. Public Content Request approval to terminate ITB 25-04 District Wide Athletic Field Services for Multiple Schools contract with Rotolo Consultants, Inc., effective April 30, 2025, and request approval to award the remaining contract term to the next overall lowest responsive and responsible bidder, Phillips Turf Science, LLC., effective May 1, 2025, year 1 amount will be $120,151.00, year 2 and 3 amount will be $141,787.00 per year, for a total contract amount of $403,725.00 paid through General Funds, Project