Okaloosa County BOCC — July 2, 2013 — reading text

right-of-way, temporary easement and utility subordination for the proposed intersection improvements at the entrance of the Baker School. Improvements proposed at the intersection are to be paid for by the FDOT through a construction contract that is to be administered by the State. County forces will not be required to execute the project. FDOT has provided Resolutions to the Board of County Commissioners for consideration that demonstrate the Board's support of the project with the dedication of the needed right-of-way, easement, and subordination agreement. Copies of each Resolution as well as the associated Deed, Temporary Easement, and Utility Subordination Agreement are attached along with location maps for reference. Staff has reviewed the provided documents and has no objection to the proposed dedication. Utility companies with improvements in the associated area will be allowed to remain (pending accommodation of the proposed work, which FDOT will address) as the dedicated land will remain as right-of-way. OPTIONS: Approve/Disapprove the requested Resolutions, Right-of-way Deed, Temporary Easement and Utility Subordination Agreement to the Florida Department of Transportation for the improvements at SR 4 (SR 189) and 14th Street in the Town of Baker. RECOMMENDATIONS: Approve the requested Resolutions, Right-of-way Deed, Temporary Easement and Utility Subordination Agreement to the Florida Department of Transportation for the improvements at SR 4 (SR 189) and 14th Street in the Town of Baker. Packet Pg. 266 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280 Packet Pg. 281 Packet Pg. 282 Packet Pg. 283  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Jail Fire Sprinklers Final Payment DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC approval to make final payment in the amount of $132,009.00 to Seago Fire Protection for the installation of the final phase of the fire sprinkler system at the county jail. BACKGROUND: The final phase of the jail's fire sprinkler system installation has been completed per the contract by Seago Fire Protection. The system has passed all required inspections and the firm has complied with all contract requirements to close out the contract for final payment. RECOMMENDATIONS: Request BCC approval to make final payment in the amount of $132,009.00 to Seago Fire Protection for the installation of the final phase of the fire sprinkler system at the county jail. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 284 Packet Pg. 285 Packet Pg. 286 Packet Pg. 287 Packet Pg. 288 Packet Pg. 289 Packet Pg. 290 Packet Pg. 291 Packet Pg. 292 Packet Pg. 293 Packet Pg. 294 Packet Pg. 295  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Adding Items to the Direct Payment Authorized List DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: We are requesting the following items be added to the list of items which may be sent directly to finance for payment: 1) Court reporter services 2) (6) permits - Add certification renewals 3) Vehicle registration 4) Electronic payments to the State of Florida and the Internal Revenue System Also request permission to add the attached change order form, and to delete paragraph #8, item B on page 15 addressing tie bids. This item has been suspended/deleted by a state executive order. OPTIONS: Approve or Reject. RECOMMENDATION: Staff recommends concurrence. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Engineering Services for Water & Sewer DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Proposals were received from six (6) firms on June 28, 2013; to provide Engineering Services for the County Water & Sewer Department. The Board Approved Selection Committee (see attached) met on July 26, 2013 to review and rank all proposals received (see attached ranking sheet). The top three firms were selected after discussion and numerical standing to recommend entering into contract with: Constantine Engineering CH2M Hill Polyengineering The resulting contracts will starts on October 1, 2014 and replace contracts currently in place which expire on September 30, 2014. Funding will be available in the following 13-14 budget. OPTIONS: Approve or Reject. RECOMMENDATION: Staff recommends approval of the Committee recommendation allowing Staff to negotiate fee schedules with the three firms and authorize the Chairman to sign the resulting contracts. Packet Pg. 303 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 304 Packet Pg. 305  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Genesis Group Contract Amendment DEPARTMENT: Tourist Development Department BCC DISTRICT: All STATEMENT OF ISSUE: Addendum to current contract for Professional Services with the Genesis Group for general consulting services for remainder of their existing term projected to expire September 30, 2013. Attached please find: * Completed Coordination sheet * Ex B - Original contract agreement form * Previous rate sheet * New rate sheet * Amendment to Contract #C91-0088-TDC * Reference Link to March, 1991 Contract BACKGROUND: A Professional Services contract for general consulting #C91-0088-TDC (Master Consulting Agreement) was entered into on March 26, 1991 by and between the Okaloosa County Tourist Development Council and Genesis Professional Services INC. The current Tourist Development Department is requesting approval of an addendum to the verbiage in the current Standard Hourly Rate Schedule. This amendment would change the verbiage from names to position titles for the personnel performing contracted duties. There is no change in the current rate structure portion of the contract. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve amendment of Standard Hourly Rate Structure verbiage portion of Professional Services and general consulting contract # C91-0088-TDC. RECOMMENDED BY: Packet Pg. 306 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 307 Packet Pg. 308 Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323  The following reference(s) is (are) provided as links for the following: BCC Meeting: August 6, 2013 Agenda Item: 1918 Agenda Item Title: Genesis Group Contract Amendment Reference name: Genesis Contract March, 1991 Reference link: http://www.co.okaloosa.fl.us/contracts/contra_pdf /C91-0088-TDC.pdf Packet Pg. 324  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 6, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Peter Mayer Advertising Task Order 59 DEPARTMENT: Tourist Development Department BCC DISTRICT: All STATEMENT OF ISSUE: Pursuant to Okaloosa County Purchasing Policy, purchases in excess of $50,000 require Board approval prior to purchasing. Attached is Task Order 59 from Peter Mayer Advertising in an amount not to exceed $245,000 for Fall Campaign Media Pass Through Costs intended to "drive visitation between Labor Day and November 2013." This initiative is part of the Leisure Campaign Media budget line item contained in the approved March 1 - September 30 Marketing Plan. The budget for leisure campaign media was expanded by $200,000 by the Board of County Commissioners on July 16, pursuant to the recommendation of the Okaloosa County Tourist Development codified at their meeting on June 27, 2013. BACKGROUND: On December 4, 2012 the Okaloosa County Board of Commissioners entered into an agreement with Peter Mayer Advertising for the provision of marketing, advertising, public relations, website and research services, and social media programming in order to increase tourism and improve the overall economy of Okaloosa County. "Compensation for Paid Media and Pass Through Costs" is specifically addressed in the Agreement and states that "the Contractor will be paid for the actual paid media and pass through costs incurred by the Contractor on behalf of the County with no markup. Such services provided by the Contractor shall require a Task Order, which shall contain a detailed scope of services/goods and an estimated not-to-exceed cost for performing such services or delivering such goods." A copy of Task Order 59 is attached. A summary description of the services to be provided by Peter Mayer Advertising with regard to this campaign is also attached. The provision of these services was specifically contemplated in the approved Okaloosa County Tourist Development Department March 1 - September 30, 2013 Marketing Plan, and identified as a line item entitled "Leisure Campaign Media. OPTIONS: Approve/Disappove RECOMMENDATIONS: Approve Task Order 59 from Peter Mayer Advertising in an amount not to exceed $245,000 for Media Pass Through Costs intended to drive business to Okaloosa County between Labor Day and November 2013. Packet Pg. 325 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Fall Seasonal Savings Campaign Media Recommendation August 6, 2013