Fort Walton Beach Council agenda — 01-13-09 regular agenda — reading text

December 31, 2009 and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). COUNCIL REPRESENTATIVE ON NWF FAIR BOARD Consideration of Council appointment to the Northwest Florida Fair Board for the calendar year 2009. The City Clerk reported that Virgil Miller is the incumbent representative and Jim Hartwell is the incumbent alternate. Mr. Minich nominated Dennis Reeves as the Council Representative and Virgil Miller as the alternate. The Mayor called for the vote on the nomination to appoint Dennis Reeves as the representative and Virgil Miller as the alternate on the Northwest Florida Fair Board from Reeves, January 1, 2009 until December 31, 2009 and it carried unanimously with Holmes, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). OTHER CITY BUSINESS FOR DISCUSSION PURPOSES City Manager position Discussion ensued on when to begin a transition and recruiting plan for the City Manager' s position due to the coming resignation of the City Manager. The City Manager believed that she and Ormond Beach have worked out the terms of a contract and 16tH they meet on December 16th to hopefully approve it,,and she should know the evening of the The question was raised whether Council wished to wait until the January meeting or hold a special 17th 16th meeting on December or shortly after December to discuss a recruiting and transition plan. Discussion included the request that information be provided on how Ormond Beach recruited for a new City Manager, that staff provide a plan, and the suggestion that Council follow the same procedure used the last time to recruit and hire a City Manager. Mr. Minich moved to waive Robert' s Rule of Order for discussion. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). During further discussion on a date for a Special Council meeting it was agreed to hold a Special at 6: 30 p.m. Staff will provide Council various options for 22nd Council meeting on December consideration. Regular Council 12 -9 -08 77 City Manager position cont. The City Manager requested Council' s consideration to allow her to give less than 60 days notice and allow her to have her last day of work on Friday, January 16, 2009. Mr. Hartwell moved to accept the date of January 16, 2009 as the City Manager' s last day of work with the City. Mr. Holmes seconded motion. It was noted that Council cannot take action until the City Manager has turned in her resignation and it was suggested the motion be amended to allow the 30 day notice. The City Manager withdrew her request. Mr. Holmes withdrew his second to the motion. As there was no second forthcoming, motion failed for lack of a second. Mr. Minich moved to allow the City Manager to amend her contract to terminate her contract 30 days after the date of her resignation. Mr. Reeves seconded motion. The City Manager wished to clarify the reason she made the request was to try to provide a way to expedite the process for Council to move forward. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). MAYOR/COUNCIL ANNOUNCEMENTS Mr. Holmes commented he hears good things about City employees on a regular basis. Mr. Garvie expressed his appreciation to the City Manager for her attitude this evening during discussion of her pending resignation. Mr. Hartwell voiced his enjoyment of the Christmas parade on Monday and how Fort Walton Beach is a family city. Mr. Minich expressed his enjoyment of the Christmas tree lighting ceremony on Saturday particularly seeing a lot of City staff there, the First Baptist Church youth choir, and mentioned the City Angels" staff raised money for the United Way; and he also enjoyed the Christmas parade on Monday. The Mayor thanked Mr. Minich and his wife for hosting the tree lighting ceremony on Saturday; stated staff did an outstanding job, and commented the Christmas parade was a big success. He attended the open house at the Heritage Park and Cultural Center, enjoyed dinner with the Fire Department, and he appreciated Mr. Holmes' letter to the First City Bank on their grand re- opening. The Mayor mentioned a letter received from Senator Gaetz' office that said there is no money for community budget requests. He said the City will still pursue funding for the reuse issue and the fire tower through the TAG lobbyist group. He said with that in mind, the City will not have official presentation at the local delegation as they will only receive testimony on other state issues of local concern.  Regular Council 12 -9 -08 78 MAYOR/COUNCIL ANNOUNCEMENTS coat. The City Manager mentioned the $ 400,000 the City received last year was through a direct budget line item and the City will still make their needs known. She said they will only hear local bills at 11th the December meeting at the School Board Office Building at 5: 30 p.m. The Mayor mentioned a nice email was received regarding City sanitation employees. He said the City elections are coming up and the qualifying 29th d. time for individuals interested in running for office is between December and January 2" He mentioned there are three City Council seats and the Mayor' s seat up for election. The Mayor and Council wished everyone a Merry Christmas and a Happy New Year. CITY MANAGER ANNOUNCEMENTS The City Manager announced that solid waste will not be collected on Christmas Eve, Christmas Day, and New Years Day, and that services will resume on December 26th. She advised that City Offices will be closed on Christmas Eve and Christmas Day, except the Golf Course will be open until 12: 00 Noon on Christmas Eve. The City Manager thanked Council for their consideration of her request and expressed it has been a joy and a pleasure to work for Council, said the City employees go above and beyond. She mentioned the " City Angels" raised $ 372. 00 selling cookies, popcorn, hot chocolate, and cider on Saturday for the United Way, and they do it because they love and care for the community. ADJOURNMENT Being no further business, the meeting adjourned at 8: 42 p.m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm  79 MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA REPLACEMENT PROCESS TO HIRE NEW CITY MANAGER DECEMBER 22, 2008 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Monday, December 221 2008 at 6: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes; Virgil Miller; Dennis Reeves; Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Brandy Wunker, Finance Director; Toni Craig, City Attorney; Department Directors PURPOSE The purpose of this meeting is consideration of a request for Council direction for the replacement process to hire a new City Manager. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, and then state his or her name and address for the record. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Minich moved to reverse the order of Items 1A, City Council move to appoint an acting City Manager, and 113, City Council move to direct Staff to proceed with Recruitment Schedule Alternative # 1 or #2 or an amended version of either. Mr. Reeves seconded motion. Mr. Minich explained his thought that the process of the recruitment schedule for the City Manager should be discussed as the first order of business. Mr. Hartwell amended the motion to have Item 1A as the last order of business. Mr. Minich seconded the amendment. Mr. Miller discussed the matter of Council not taking action on the resignation of the City Manager, and was advised that there is no requirement in the Charter or the City Manager's contract regarding acceptance of the resignation. The City Attorney advised that discussion is out of the realm of the motion on the floor. The Mayor called for the vote on the amended motion to have Item 1A, City Council move to appoint an acting City Manager, as the last order of business, and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. i t Dr.Pullen moved to amend the agenda by adding an item to accept the resignation of the City Manager and to change the effective date from January 16, 2009 to January 15, 2009, as the first order of business. Mr. Miller seconded motion. Dr. Pullen stated his opinion that accepting the resignation of the City Manager would make it more official, and he also stated that the resignation letter is dated December 17, 2008, and 30 days from that date is January 15, 2009, rather than January 16, 2009, as dated in the City Manager's resignation letter. 80 Special Council 12/ 22/ 08 APPROVAL OF AGENDA (CONT) Discussion ensued regarding the effective date of the City Manager's resignation letter, and the City Attorney advised the motion is to accept the resignation of the City Manager, and the dates of the letter will be discussed if the motion passed. The Mayor called for the vote on the motion to amend the agenda to add the acceptance of the resignation of the City Manager and it failed by a vote of 2 to 5 with Miller and Pullen in favor and Holmes, Reeves, Garvie, Hartwell, and Minich opposed. Mr. Miller called a legal point of order stating the City has a signed contract with the City Manager and questioned how Council could discuss the contract without voting for different terms of the contract. The City Manager advised that at the December 9, 2008 meeting, the Council agreed through a vote and motion, to accept a 30 =day notice rather than