Fort Walton Beach Council agenda — 06-02-09 special — reading text

advertised County -wide, with the Housing Authority participating each year. The Expo has grown each year with 1 - 5 families purchasing a home because of the Expo. g) Program Specific Requirements g. 1) CDBG i) A description of the activities planned with respect to the CDBG funds is provided in the Listing of Proposed Activities chart found on page 5. ii)(A) The City will not receive any program income. ii)( B) The City will not receive any surplus for urban renewal settlement. ii)( C) The City does not intend to return any grant funds to the line of credit for which the planned use has not been included in a prior statement of plan. ii)(D) The City will not receive income from any float funded activities. ii)(E) The City has not undertaken any " urgent needs" activities. g. 2) HOME Not Applicable. h. Monitoring Standards and Procedures. Program evaluation and monitoring is the means by which the City of Fort Walton Beach provides administrative oversight and performance testing of activities undertaken through HUD assistance under this Consolidated Plan. Evaluation and monitoring applies to both activities directly undertaken by the City of Fort Walton Beach as well as subrecipient and other work or services performed on a contractual basis. Monitoring of Okaloosa Community Development Corporation will be carried out in -house by Community Development Services staff with the intent of providing technical assistance in program administration and activities. Monitoring will be used to ensure that activities carried out are in furtherance of the plan and meet the goals and objectives set forth in the Consolidated Plan. The monitoring will be on a monthly basis to ensure that program activities are being accomplished in a timely manner. For rehabilitation projects, the City will ensure that all files are complete and that building permits were issued which ensures that final inspections are conducted and all building /housing codes have been met for all rehab work. Okaloosa Community Development Corporation will in turn monitor the program sub -recipients. City staff will work with Okaloosa Community Development Corporation to identify program deficiencies, but at the same time to identify remedies. Okaloosa Community Development Corp. staff will assign a risk factor to each project, and will conduct monitoring visits one to four times during the course of the contract, depending upon the degree of risk assigned. During these visits, they will look at program records to ensure that all necessary documentation is on file. They will discuss how the project is proceeding with managers and line personnel and will problem solve the difficulties encountered. After the visit, they will provide a monitoring report with findings and concerns and suggested changes to resolve the findings and concerns. The aim in monitoring is to ensure that activities are being carried out in compliance with federal regulations, and that the anticipated outcomes are being achieved. The intent is to focus on solutions to problems, not upon the problems themselves. It is the intent of monitoring activities that they be conducted in a positive and pro- active manner, identifying and resolving problems early during an activity, providing technical assistance when feasible and necessary, maintaining communication and feedback on performance, any required reporting, and ongoing compliance with terms of the assistance and contract.Education, particularly in the case of subrecipient types of activities, is an important element of the monitoring process. Prior to execution of a subrecipient or other agreement, requirements are further reviewed with an explanation to the parties, including the compliance and performance measures, and additional materials or information is provided as appropriate. Ongoing evaluation is the primary mechanism for tracking performance and compliance. In the case of individual activities and subrecipient agreements, disbursement of funds is tied to maintenance of compliance through each disbursement, including proper documentation of cost through that disbursement. Ongoing compliance is measured against the specifics of the particular agreement. Satisfactory resolution of any compliance or performance difficulties at the time of a planned disbursement is required prior to disbursement. From time to time, subrecipients who are not progressing on their project are requested to submit a written report to the City' s Community Development Block Grant Division indicating why the project has been delayed, and what plans have been prepared to assure that the project has been delayed, and what plans have been prepared to assure that the project will be completed in a timely fashion. The goal of the City' s monitoring process is to identify deficiencies and to see that these are addressed in order to improve the Subrecipient' s performance before it becomes a concern. h. I Progress Measures. In the case of subrecipient and other forms or agreements or contacts for individual activities, the measurement of progress will vary depending upon the type of activity and the specific schedule, reporting and other benchmarks established for the particular activity.  Table 3C Consolidated Plan Listing of Projects Jurisdiction' s Name City of Fort Walton Beach Priority Need Owner Occupied Housing Project Title Homeowner Rehabilitation —Residential Rehabilitation Description The program provides financial assistance to 4 to 6 low /moderate income homeowners to rehabilitate their homes and obtain emergency repair. Up to $35, 000 may be spent per home. Objective category: Suitable Living Environment ® Decent Housing Economic Opportunity Outcome category: Availability /Accessibility ® Affordability Sustainability Location /Target Area: Community -wide Street Address): City, State, Zip Code): Specific Objective Project ID Funding Sources: DH -1 CDBG 56,56, 824824 HUD Matrix Code CDBG Citation ESG 0 14A 570. 202 Recovery Act 3,8366 ................... I............... Type of Recipient CDBG National Objective HOME 0 I........................ 10 Housing Units 1. Benefit low & mod HOPWA 0 ............................... households TotalTotal FormulaFormula 56, 824 Start Date Completion Date Prior Year Funds 0 10/ 1/ 2008 09/ 30/ 2009 Assisted Housing 0 Performance Indicator Annual Units PHA 0 of housing units 3 Other Funding 0 ... ............................... Local ID Units Upon Completion Total 95...1.90 l..!! l ..... ............................... T!!.. 3 The primary purpose of the project is to help: 11 the Homeless Persons with HIV /AIDS 11 Persons with Disabilities Public I lousing Needs  Table 3C Consolidated Plan Listing of Projects Jurisdiction' s Name City of Fort Walton Beach Priority Need Owner Occupied Housing Project Title World Changers Description This project helps approximately 20 low /moderate income homeowners by providing the materials to replace roofs and /or paint the exterior of the home with the labor provided by World Changers and providing materials for the volunteer City Changer Program. Objective category: Suitable Living Environment ® Decent Housing Economic Opportunity Outcome category: Availability /Accessibility ® Affordability Sustainability Location /Target Area: Community wide Street Address): City, State, Zip Code): Specific Objective Project ID Funding Sources: Number CDBG $ 35, 000 DH- 2 HUD Matrix Code CDBG Citation HOME 0 14A 570. 202 HOPWA 00 I.......................... I.......................... Type of Recipient CDBG National Objective Total Formula 35,35, 000000 10 housing units Benefit low & moderate Prior Year Funds 0 households 0 Assisted Housing Start Date mm /dd /yyyy) Completion Date ( mm /dd /yyyy) PHA 0 10/ 012008 09/ 30/ 2009 0 Other Funding I................. Performance Indicator Annual Units TotalTotal 35, 000 of housing units 20 Local ID Units Upon Completion 20 The primary purpose of the project is to help: the Homeless Persons with HIV /AIDS Persons with Disabilities Public Housing Needs  Table 3C Uonsolidated Flan Listing of rojec s Jurisdiction' s Name City of Fort Walton Beach Priority Need Planning /Administration Project Title Fair Housing Description This program provides fair housing services consisting of complaint investigation, housing testing and educational activities. Objective category: Suitable Living Environment ® Decent Housing Economic Opportunity Outcome category: ®