Fort Walton Beach Council agenda — 01-08-13--regular — reading text

Board until March 31, 2013.`- 0 The City Attorney stated he would confirm with the Gas Board' s attorney regarding extending n the appointment. Further discussion included whether Mr. Reeves would want to continue until April since he is no longer on Council; also, some members of Council stated they are not a R comfortable with reappointing someone who may not wish to be reappointed. NV Aker discussion, Mr. Rigdon withdrew his motion. The City Attorney stated the issue could be tabled to the next meeting to give him time to readdress the issue with the Gas Board' s attorney . C and to confirm whether Mr. Reeves is interested in extending the appointment. Mr. Nabors moved to table appointment of a representative to the Okaloosa Gas Board until January 8, 2013. Mr. Griggs seconded motion and it carried unanimously. RESULT: TABLED ] UNANIMOUS] Next: 1/ 8/ 2013 6: 00 PM MOVER: Bobby Nabors, Council Seat 5 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Goodwin, Nabors, Rigdon, Rynearson Award of RFP 13 -002 for Solid Waste Disposal, Recycling and Transfer Services. Tim Bolduc, Engineering /Utilities Services Director, advised that the current contract with BFI Waste Services ( now known as Allied Waste Services) expired on December 31 of this year and has been in effect for 10 years. RFP' s were issued for solid waste disposal and recycling and transfer services, with two proposals received with Allied Waste Services being selected. Mr. Rigdon moved to authorize the City Manager and City Attorney to negotiate and execute a 10 -year contract with Allied Waste Services for Solid Waste Disposal, Recycling and Transfer Services, and to extend the current contract with Allied Waste Services through January 8, 2013, in order to prepare a resolution amending the comprehensive Fee Scheduled based on the final negotiated fees. Mr. Nabors seconded motion and it carried unanimously. Cm, C,. n, it ofFon Wa0on Beach Page 5 Padtet Pp. 17  8. 1. b Minutes December l I, 2012 Regular Meeting RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Bobby Nabors, Council Seat 5 '.... AYES: Griggs, gossom, Goodwin, Nabors, Rigdon, Rynearson '.... Request for Code Enforcement Fine Reduction For 353 Gardner Drive NE Tim Bolduc, Engineering/Utilities Services Director, reported the property owner of 353 Gardner Drive NE submitted a letter requesting the fine amount of $18, 000 be reduced according to the mitigation procedures adopted via Ord. 1793. Using the criteria found in the mitigation policy for code enforcement liens, the settlement amount would be $ 650. 00 for the administrative fees and $ 3, 600. 00 for the fines. Therefore, Staff is recommending the mitigated amount with the administrative fees for a total of $4,250. 00. Dr. gossom moved to authorize the Mayor to execute a Conditional Fine Reduction for the property at 353 Gardner Drive NE in the amount of $4, 250. 00, the recommended mitigated amount with administrative fees. Mr. Nabors seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: joyce gossom, Council Seat 2 ° SECONDER: Bobby Nabors, Council Seat 5 '......... I o AYES: Griggs, gossom, Goodwin, Nabors, Rigdon, Rynearson ` n o. Approval of Development Order for Westwood Retirement Resort v N The City Attorney announced a quasi -judicial proceeding and gave the oath to those who planned to testify, and confirmed there was no ex -parte communications with Council regarding n C the project. Stella Jones, City Planner, advised the project is considered a major development because the building heights exceed the height limits established on the Eglin AFB Tall Structures Analysis Map, and must therefore receive final approval from Council. Ms. Jones informed the development is consistent with the City' s Comprehensive Plan and the Land Development Code, is compatible with the surrounding neighborhood, and that Staff recommends approval of the project. Mr. Rigdon questioned whether he would have a conflict of interest since his daughter is employed by the Westwood Retirement Center. The City Attorney advised that no conflict exists unless there would be a direct financial benefit to Mr. Rigdon' s daughter. Mr. Nabors moved to approve the Development Order for the expansion of the Westwood Retirement Resort. Mr. Griggs seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Goodwin, Nabors, Rigdon, Rynearson First Nominations for Appointment to Fill Council Seat 3 Vacancy On, Co. n,, I aJFon W. 10n Beach Page 6 .- Packet Pg. 18  8. 1. b Minutes December 11, 2012 Regular Meeting The City Clerk advised a letter from Scott Bartz expressing his interest in the vacancy was distributed to Council. Mr. Rigdon nominated Mike Holmes as a candidate for the vacancy for Seat 3. The vote on the nomination of Mr. Holmes was unanimous. _. RESULT: APPROVED ] UNANIMOUS] '.... MOVER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Goodwin, Nabors, Rigdon, Rynearson The Mayor advised there will be a second opportunity to nominate at the meeting of January 8, 2013, with an appointment being made at the January 22, 3013 Council meeting. CITY MANAGER REPORTS Request to Schedule a 60% Design Workshop for the Proposed Recreation Center The City Manager scheduled a workshop at 5 pm on January 22, 2013, to discuss the 60% design for the recreation center. Discussion of FY 2013 -14 Strategic Planning Workshop The City Manager advised he would like to schedule the Council Strategic Planning Session the end of February or beginning of March and invite the candidates for Council to attend. This would be a Saturday session. He asked Council to forward ideas for agenda items to him and an exact date for the session will be set in January. CITY ATTORNEY REPORTS None. MAYOR/ COUNCIL COMMENTS The Mayor and Council wished everyone a happy holiday season. Dr. gossom provided documents from the League of Cities Policy Conference which included policy statements and a pension reform advocacy kit from the League of Cities. An agenda item regarding this pension reform will be placed on the agenda for a meeting in January. Mr. Rynearson thanked the Police Department for the excellent security provided during the Christmas Parade. The Mayor stated the Christmas Parade was outstanding and the Christmas tree lighting at the Landing was enjoyable, and noted the Jingle Bell Run held this past weekend. The Mayor announced a County Legislative Delegation Meeting will be held on January 9 at Northwest Florida State College. ADJOURNMENT: 7: 14 pm Approved: Mayor: Attest: City Clerk Page 1 Cr Council of Forl Walmn Beach Packt3f:Pg. 19  82 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Michael D. Beedic, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: January 8, 2013 Subject: Acceptance of Public Assistance Agreement ( Consent Agenda) 1. BACKGROUND: 1. 1. On October 18, 2012, President Obama issued a major disaster declaration as a result of Hurricane Isaac, including Okaloosa County. 1. 2. The State of Florida and Federal Emergency Management Agency have entered into an agreement regarding public assistance funding, and the City of Fort Walton Beach is eligible to participate as a subgrantee. 2. DISCUSSION: 2. 1. To receive federal and state reimbursement for disaster -related expenses, the City must execute a Public Assistance Agreement with the Florida Division of Emergency Management. The Federal share of eligible expenses is 75% and the State share is 12. 5 %, with the City responsible for the remaining 12. 5 %. 2. 2. Disaster relief activities are categorized as either emergency work or permanent work. Emergency work includes debris removal and emergency protective measures. Permanent work includes repairs to roads, water facilities, buildings and equipment, parks, and other facilities and infrastructure. 2. 3. Funds are