Fort Walton Beach Council agenda — 01-08-13--regular — reading text

but one and the same instrument. IN WITNESS WHEREOF, the Corporation has caused this Agreement to be executed on its behalf by its Chief Executive Officer and the Local Borrower has caused this Agreement to be executed on its behalf by its Authorized Representative and by its affixed seal. The effective date of this Agreement shall be as set forth below by the Chief Executive Officer of the Corporation. for FLORIDA WATER POLLUTION CONTROL FINANCING CORPORATION Chief Executive Officer Date Reviewed and approved by the Corporate Secretary for CITY OF FORT WALTON BEACH Manager I attest to the opinion expressed in Section Attest 2. 03, entitled Legal Authorization. City Clerk City Attorney SEAL APPROVED AND ACCEPTED BY THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION. Deputy Director Division of Water Resource Management Attachment included as part of this Agreement: Attachment A - Certification of Applicability to Single Audit Act Reporting 30 PaGre#Pg. 122  ATTACHMENT A CERTIFICATION OF APPLICABILITY TO SINGLE AUDIT ACT REPORTING Grantee' s Name: U0Nv a` Grantee Fiscal Year Period: FROM TO: Total State Financial Assistance Expended during Grantee' s most recently completed Fiscal Year: Total Federal Financial Assistance Expended during Grantee' s most recently completed Fiscal Year: mn N Na CERTIFICATION STATEMENT: I hereby certify that the above information is correct. Date Print Name and Position Title DEP Agreement No. W W284100, Attachment A, Page 1 of 3 Packet Pg. 123  14.2. b INSTRUCTIONS FOR COMPLETING THE ATTACHMENT Grantee Fiscal Year Period: FROM: Month/ Year TO: Month/Year NOTE: THIS SHOULD BE THE GRANTEE' S FISCAL YEAR FROM ( MONTH/ YEAR) TO V0Na a` MONTH/ YEAR). Total State Financial Assistance Expended during Grantee' s most recently completed Fiscal Year: z6c0 q NOTE: THIS AMOUNT SHOULD BE THE TOTAL STATE FINANCIAL ASSISTANCE EXPENDED FROM ALL STATE AGENCIES, NOT JUST DEP. E a o Total Federal Financial Assistance Expended during Grantee' s most recently completed Fiscal Year: NOTE: THIS AMOUNT SHOULD BE THE TOTAL FEDERAL FINANCIAL ASSISTANCE acmuEd EXPENDED FROM ALL FEDERAL AGENCIES, NOT JUST THROUGH DEP. JLROL N mMN The Certification should be signed by your Chief Financial Officer. Please print the time and include the title and date of the signature. DEP Agreement No. W W 284100, Attachment A, Page 2 of 3 Pack44.Pg. 124  14.2. b CERTIFICATION OF APPLICABILITY TO SINGLE AUDIT ACT REPORTING FREQUENTLY ASKED QUESTIONS 1. Question: Do I complete and return this form when I return my signed Agreement/ Amendment? Answer: No, this form is to be completed and signed by your Chief Financial Officer and returned 4 months after the end of your fiscal year. 2. Question: Can I fax the form to you? Answer: Yes, you can fax the Certification form, the fax number is 850/ 245 -2411. 3. Question: How can I submit the form if our audit is not completed by the due date of this letter? Answer: You should be able to complete the form from the information in your accounting system. This is just to let our Office of the Inspector General know which entities they should be getting an audit from. If you are under the threshold you do not have to submit a copy of your audit, only the Certification form. 4. Question: Do you only want what we received from DEP? Answer: No, the Single Audit is the TOTAL AMOUNT of funds that you expended towards all state or federal grants that you receive. You should list those that are specific to DEP on the form. 5. Question: Do I have to submit the completed form and a copy of my audit? Answer: No, you do not have to submit your audit unless you are over the threshold of 500, 000. If you would prefer to submit your audit ( CAFR) instead of the form, that is fine. 6. Question: Our CAFR will not be ready before your due date and we don' t have the information necessary to complete the certification. Can we get an extension? Answer: Yes, just send us an Email letting us know when you will have your CAFR completed and we will place the Email with your letter in our file so that you don' t get a 2 "a notice. 7. Question: Can I submit my Certification Form or CAFR electronically? Answer: dea. state. Yes, you can submit them by Email to Debbie.skelton@dep. state. fl. us fl.us DEP Agreement No. W W284I00, Attachment A, Page 3 of 3 Packet Pg. 125  14. 2. c RESOLUTION 2012 -7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE FORT WALTON BEACH PUMP STATION # 1 AND FORCE MAIN REPORT; SUBMITTAL NOF THE REQUIRED ANNING DOCUMENTS FOR THE PROJECT TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR INCLUSION IN THE CLEAN WATER STATE AUTHORIZING THE CITY MANAGER TO SUBMIT THE STATE REVOLVING LOAN APPLICATION; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: Section I. Authority. The authority for enactment of this resolution is pursuant to the powers for the City of Fort Walton Beach, provided in Section 2 of the City Charter, and Section 166. 021 ( 1), Florida Statutes. Section 2. Purpose & Intent. The City Council authorized the City Manager to develop a planning document 2 State Statutes and final design documents in order to comply with the requirements of program. u_ y and Florida Administrative Code pertaining to the State Revolving Fund Loan These State Statutes and Florida Administrative Code require that the City to n Council formally accept the planning document, demonstrate the financial capability n repay the State Revolving Fund Loan, and advertise and conduct a public hearing to discuss the application. interest The City intends to submit an application for a Slate Revolving Fund low - S0 loan for this project. oa Fort NOW THEREFORE BE Ff RESOLVED by the City Council of e City of c Walton Beach, Florida, that: E L This resolution approves the submission of an application for a Clean Water State Revolving Fund low- interest loan for the Fort Walton Beach Pump Station 41 and Force Main project, accepts the planning documentation, and meets other purposes. The City Manager is hereby authorized to: 1. Accept the planning document for the project prepared by Hatch Mott MacDonald Florida, LLC, dated October 2011; Packet Pg. 128'-  14. 2. c 2. Certify that properly noticed and conducted public hearing was held on May 22, 2012; and 3. Certify that the financial planning information discussed at the public hearing is correct and that the City of Fort Walton Beach has the capability to repay the loan. The City Manager is further authorized to submit an application for a State Revolving Fund loan for this project to the Florida Department of Environmental Protection and to famish such information as they may request in connection with an