Fort Walton Beach Council agenda — 08-16-11 special recreation — reading text

Agenda — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Tuesday, August 16, 2011 5: 00 PM for Miracle strip Parkway Fart Walton Beach, FL 32518 CALL TO ORDER 5: 00 PM Meeting will be called to order on August 16, 2011 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. ACTION ITEMS 3. 1. Consideration of Recreation Consolidation Plan Synopsis: Staff will brief Council and ask for direction on the Recreation Consolidation Plan Executive Assistant) ATTACHMENTS: 8 - 16 -11 Reareation Consolidation Repo ( DOC) 4. ADJOURNMENT Quasi- Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes Action- Direction -Discussion items may be acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 0105, F. S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850- 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 833 -9925 or 1- 800 -955 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at Chy Council ojFort Walton Beach Page 1 Printed 8/ 15/ 1011 Special Meeting Agenda August 16, 2011 least 48 hours in advance of the meeting in order to allow the City time to provide requested service. City Coined ofFort Walton Beach Page 2 Printed 8/ 152011  3. 1 City Council of Fort Walton Beach 0 To: CITY MANAGER MEMORANDUM Robert T. Meams, City Manager From: Carole Jones, Executive Assistant Date: August 16, 2011 Subject: Consideration of Recreation Consolidation Plan ATTACHMENTS: 8 - 16 - 11 Recreation Consolidation Report ( DOC) SIGNATURE BLOCK: Carole Jones Completed 08/ 11/ 20114:23 PM Carole Jones Completed 08/ 11/ 20114: 23 PM City Manager Completed 08/ 11/ 20114: 23 PM City Council Pending Packet Pg. 3  3. 1. a City of Fort Walton Beach Recreation Consolidation Report For City Council Review and Consideration August 16, 2011 Prepared by: Jeff Peters, Recreation & Cultural Services Director Michael Beedie, P. E., Engineering & Utility Services Director Brandy Wunker, CPA, Financial Services Director Packet Pg. 4  uu Background The City of Fort Walton Beach currently has four (4) recreation centers, all of which are nearing forty ( 40) years of continual usage. They were built with out -dated technology and standards. For example, they constructed without any insulation or thermo -pane windows, hence they consume large amounts of energy in daily operation. Extensive renovations will be necessary to modernize the facilities to enhance energy efficiency. Additionally, each building is in need of repairs to maintain current operations. Each existing facility has special circumstances surrounding its continued life. The Fort Walton Beach City Council tasked city staff to develop a Master Site Plan for a Recreational Complex in October 2010. The site plan was to cover the approximate 42 acres of city owned property currently occupied by the Hedrick Recreation Center, the BMX Skatepark, two ( 2) multi -purpose athletic fields and two (2) baseball/ softball fields. At the May 17, 2011, Budget Policy Meeting, City Council again voted to move forward with developing a master plan to consolidate the City' s recreation centers and various athletic fields into one centralized location. The draft conceptual Master Plan is shown below. c nrt Frngn nns NC , NIt 1 211 1l IkIr ryry YtHlIi11Y1ti_pNI XM 6 >LI rR_1V IY ` i 11 VI SIV riK1. V If NA IAtAN (( SNIHCI YV 1' u mS '. r'+/ q V tl , y JAASYd11. 1 IM I . 1 MarMar rr yyyy n+n+ ssss ellell 111111 PKIC'PKIC' KAKI:KAKI: MV`MV` I I. ICIICI I A% A% 1111 \' \' 11 j i`i` NN IbIb VI1VI1 I1I1 OKPI\OKPI\ \ \ PagePage 22 ofof 88 RecreationRecreation CenterCenter ConsolidationConsolidation ReportReport Inventory of Existine Facilities Hedrick Recreation Center The Hedrick Recreation Center was constructed in 1975, and is located at 132 Jet Drive NW, and is the " Home Base" of the Recreation Department. Staffing includes five (5) full -time employees and two ( 2) part- time employees. Various classes we hosted at the Hedrick Recreation Center including Ballet, Zumba, Table Tennis, Belly Dancing, and Women' s Boot Camp. The Summer Recreation Program is also located at this facility. The building consists of five offices, two restroom locations, including shower facilities, four classrooms, an equipment room, a gymnasium, a break room, and a lobby area. The gymnasium is used throughout the year for youth and adult basketball and free play for citizens in the community. The classrooms are available for reservation for events such as birthday parties, wedding receptions, church services, meetings, seminars, and conferences. In addition, the location serves as an election precinct. All programs are held in the classroom areas as well. In October 2010, an assessment of the Hedrick Recreation Center was prepared by Hatch Mott MacDonald ( Attachment A). In summary, the existing facility has severe moisture and mold issues. In order to continue operations at the existing facility, extensive renovations would need to occur, including the following: Water intrusion rehabilitation, including edge protection Installation of a gymnasium heat, ventilation and air conditioning ( HVAC) system Main system HVAC replacement Building code compliance and ADA compliant Mechanical/ electrical improvements Exterior improvements, including rust repair, casings, and roof leaks Lobby improvements The total estimated cost of these capital expenditures is $ 660K. Page 3 U8 Recreation Center Consolidation Report  3. 1. a Docie Bass Recreation Center The Docie Bass Recreation Center was constructed in 1970, is located at 54 Ferry Road NE, and is the current location of a Pre- Kindergarten Class and an After School Program. Staff includes one ( 1) full -time employee and five ( 5) part -time employees. Pre -Kindergarten classes we at the maximum capacity. The After School Program had 43 children enrolled in the 2010 -11 school year. Three years ago the City closed the Docie Bass facility in the summer months and has only one City funded Summer Recreation Program now housed at the Hedrick Center. During the summer, the After School Program staff works the Summer Recreation Program at Hedrick Recreation Center. This move saved the City $30K in personnel and building operation costs. The Center has an office, a gymnasium, a classroom area ( which can be divided into two rooms), and two restroom facilities. In order to continue operations at the existing facility, renovations would need to occur, including the following: New gymnasium floor - the existing floor is a multi -purpose rubberized floor and has multiple cracks and separations Installation of a gymnasium HVAC system Exterior roof repair Vent fan replacements Interior renovations, including lighting and basketball backboard replacements Door /window replacements Water intrusion repair The total estimated cost of these capital expenditures is $ 250K. Page 4 of 8 Recreation Center Consolidation Repon Packet Pg. 7  3. 1. a Chester Pruitt Recreation Center The Chester Pruitt Recreation Center was constructed in 1977, is located at 15 Carson Drive SE, and is the current home of a Summer Recreation Program, funded by the Community Development Block Grant ( CDBG), and a Head Start School Program. The center offers after school programs, including tutoring and open gym play for the neighborhood children. The upstairs multi- purpose room is rented frequently for church groups and other youth group functions. Staffing