Fort Walton Beach Resolution — 2020-21--Accepting FDLE COVID Funding — reading text

RESOLUTION 2020- 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FROM THE DEPARTMENT OF JUSTICE AS PART OF THE CORONAVIRUS RELIEF ACTS; AUTHORIZING A BUDGET AMENDMENT IN THE FY 2020- 21 BUDGET TO RECORD REVENUES AND EXPENSES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Department of Justice, through the Florida Department of Law Enforcement, provides a supplemental funding grant to assist with the response to the Coronavirus; and WHEREAS, the City is eligible to participate in this grant program, and has applied for and been awarded a project total of $105, 995. 00 ($ 105, 995. 00 grant funds and $ 0 City match); and WHEREAS, City Council finds that it is in the best interest of the citizens of Fort Walton Beach to participate in the Florida Department of Law Enforcement supplemental funding grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. City Council hereby authorizes the Mayor to execute the grant award; the City Manager to execute all necessary documents to complete grant -related purchases; and a budget amendment to record the grant. Budget Amendment for Grant Funds: Revenue Expense 001- 1595- 331- 20- 50 $ 105, 995. 00 001- 1595- 521- 31- 00 16, 400.00 Project # CESF20 001- 1595- 521- 52-00 18, 595. 00 001- 1595- 521- 64-04 33, 000. 00 001- 1595- 521- 64-06 26, 000.00 001- 1595- 521- 64-20 12, 000.00 Project # CESF20 Section 2. This Resolution shall take effect immediately upon approval by City Council and signature of the Mayor. Adopted: QA Ne e r art, zo / Itichard A. Rynearson, Mayor  Application for Funding Assistance Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding Subgrant Recipient Organization Name: City of Fort Walton Beach County: Okaloosa Chief Official Name: Richard Rynearson Title: Mayor Address: 107 Miracle Strip Parkway Southwest City: Fort Walton Beach State: FL Zip: 32548- 6614 Phone: 850- 833- 9509 Ext: Fax: 850- 833- 9640 Email: drynearson@fwb. org Chief Financial Officer Name: Michael Beedie Title: City Manager Address: 107 Miracle Strip Parkway South West City: Fort Walton Beach State: FL Zip: 32548-6614 Phone: 850- 833- 9612 Ext: Fax: 850- 833- 9640 Email: mbeedie@fwb.org Application Ref # 2020- CESF-89 Section # 1 Page 1 of 2 Contract # 2021- CESF- OKAL-2- C9- 136  Application for Funding Assistance Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding Implementing Agency Organization Name: City of Fort Walton Beach Police Department County: Okaloosa Chief Official Name: Robert Bage Title: Chief of Police Address: 7 Hollywood Boulevard NE City: Fort Walton Beach State: FL Zip: 32548-4920 Phone: 850- 833- 9546 Ext: Fax: 850- 833- 9563 Email: rbage@fwb. org Project Director Name: Matthew Holt Title: Lieutenant Address: 7 Hollywood Boulevard Northeast City: Fort Walton Beach State: FL Zip: 32548- 6614 Phone: 850- 833- 9667 Ext: Fax: Email: mholt@fwb. org Application Ref # 2020-CESF- 89 Section # 1 Page 2 of 2 Contract # 2021- CESF- OKAL- 2- C9- 136  Application for Funding Assistance Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding General Project Information Project Title: 2020 CESF PROGRAM Subgrant Recipient: City of Fort Walton Beach Implementing Agency: City of Fort Walton Beach Police Department Project Start Date: 2/ 1/ 2020 End Date: 1/ 31/ 2022 Problem Identification On March 91h, 2020, Governor DeSantis declared a State of Emergency in the State of Florida due to the COVID- 19 health emergency. On March 11th, 2020, the City of Fort Walton Beach transitioned to its Emergency Management structure implementing the City's Comprehensive Emergency Management Plan and Influenza Pandemic Plan Annex. City employees were expected to comply with the COVID- 19 recommendations of the CDC and the Governor's Executive Orders regarding international and domestic travel, social distancing, and the use of personal protective equipment. Executive Orders and CDC guidelines closed numerous businesses within the City, leaving many residents without employment for an extended time. Some City services were restricted as staffing levels were decreased due to the non-essential or at -risk status of employees. Many City amenities such as sports complexes, playgrounds, and facilities were closed due to social distancing requirements. The police department was one of the few city departments to remain fully operational. The police department was required to do most of the COVID- 19 response and education to the public per the CDC and the Governor's Executive Orders. Many Police Officers and staff members were required to work altered shifts and work schedules to allow for social distancing in assigned confined workspaces. Staff members designated as non essential or high risk employees were required to telecommute or remain home. A positive COVID diagnosis of a agency member internally resulted in the quarantine of members. Some members exhibiting COVID symptoms were also quarantined, and not allowed to return to work. This led to staffing levels falling to critical levels and required immediate decontamination of the facility. During the pandemic there has been a significant increase of PPE use by Police Officers and staff members. The department also took on extra roles in assisting other agencies during the pandemic at food distributions, other essential events and the enforcement of the executive orders. Project Summary (Scope of Work) The City of Fort Walton Beach will use grant funds to support contractual services, supplies and equipment to prepare for, prevent, and/ or respond to the coronavirus. Deliverable 1: Grant funds will be used to support costs associated with professional facility cleaning and disinfecting to prevent the spread of the coronavirus. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 2: Grant funds will be used to purchase a voice over IP Service Application Ref # 2020- CESF-89 Section # 2 Page 1 of 2 Contract # 2021- CESF- OKAL- 2- C9- 136  Application for Funding Assistance Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding subscription for officers in the field to address low priority calls via phone reporting, limiting direct exposure/ contact. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 3: Grant funds will be used to purchase air cards and internet connectivity for laptops to work remotely. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 4: Grant funds will be used to purchase a police vehicle for an additional command staff member which is critical during a pandemic response. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 5: Grant funds will be used to purchase laptops to allow at risk/ non-essential staff to work remotely. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 6: Grant funds will be used to purchase a room cleaner/fogger for immediate decontamination of areas/ vehicles/facility. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 7: Grant funds will be used to purchase a thermal camera to determine temperatures and temperature readers as screening tools. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 8: Grant funds will be used to purchase an additional antenna and radio to allow for interoperability if staffing levels were to reach a critical point. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 9: Grant funds will be used to purchase personal protective equipment, disinfectant spray and sanitizer supplies to prevent the spread of the coronavirus. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Deliverable 10: Grant funds will be used to purchase barricades and traffic cones to assist in the operation of testing sites, distribution sites, etc. due to COVID. Documentation to be provided at monitoring will include: procurement documentation, purchase order, invoice, packing slip, inventory records and cancelled check or statements. Application Ref # 2020-CESF- 89 Section # 2 Page 2 of 2 Contract # 2021- CESF- OKAL- 2- C9- 136  Application for Funding Assistance Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding General Performance Info: Performance Reporting Frequency: Quarterly Prime Purpose Area: CESF - Coronavirus Emergency Supplemental Funding State Purpose Area: 3E - Equipment ( OCO) Objectives and Measures Objective: Equipment Questions - Questions for all recipients purchasing equipment. Measure: Equipment 01 Will the applicant expend funds on equipment? Goal: Yes Measure: Equipment 02 If yes, how much money is being allocated to purchasing equipment? Goal: 71, 000 State Purpose Area: 4S - Supplies ( Expenses) Objectives and Measures Objective: Supplies