Okaloosa County School Board — Workshop Meeting, September 8, 2016 — reading text

provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Application for Impact Aid under P.L.81-874 for the 2016-2017 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2016-2017 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Fuel Purchasing Agreement: Baker Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County and Baker Fire District. Public Content Motion to approve the renewal of the Fuel Purchasing Agreement between The School Board of Okaloosa County, FL and Baker Fire District. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for the use in the operation of its public emergency response vehicles adhering to original terms and conditions. The contract is effective September 1, 2016 through August 31, 2017. A copy of the signed renewal document and original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments BAKER FIRE DISTRICT RENEWAL.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of ITB 14-02 Paper for Offices & Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing the award for ITB 14-02 Paper for Offices & Classrooms for district-wide use. Public Content Request approval to renew the award of ITB 14-02 Paper for Offices & Classrooms for district-wide use. Purchases will be made from Gulf Coast Office Products on an as needed basis, based on fixed prices. The contract is effective October 14, 2016 through October 13, 2017 and a copy of the vendor renewal confirmation letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL FOR ITB 14-02-GCOP.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DoDEA-Science Recommended Action : Motion to approve the purchase of 100 computers from Dell, in the amount of $43,800. Public Content Request approval to purchase 100 Dell computers through the State of Florida Alternate Contract #43211500-WSCA-15-ACS for a total of $43,800. Funding will be paid from Federal Funds, Project 5488 DoDEA -Science. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments DELL QUOTE.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid: SDOC-14- B-084-LH Large Cafeteria Equipment, Catalog Discount Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the Tag-On Bid: SDOC-14-B-084-LH, for Large Cafeteria Equipment, Catalog Discount Bid, with The School District of Osceola County, Florida. Public Content Request approval to tag on with bid #SDOC-14-B-084-LH Large Cafeteria Equipment, Catalog Discount Bid through The School District of Osceola County, FL. Purchases will be made on an as needed basis from multiple vendors at fixed discount pricing. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective through May 20, 2018 and copies of the award documents are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-OSCEOLA.pdf (1,209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchases Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,774.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions and Project Funds through 2016 Nat'l School Lunch Program Equipment Assistance Grant Recommended Action : Motion to approve the tag-on bid purchases of kitchen equipment for Edge, Edwins, Elliott Point, Davidson, Longwood and Mary Esther Elementary Schools and Lewis and Silver Sands Schools in the amount of $115,774.56. Public Content Request approval of the purchases of kitchen