Okaloosa County School Board — Workshop Meeting, September 8, 2016 — reading text

Thursday, September 8, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 8, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 8, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Personnel Appointments: Added item 5.1, Transfer of Marline VanDyke to principal on Special Assignment. Public Hearing: Deleted Item 14.12, Okaloosa County School District Budget, Special Revenue Funds-RTTT; the fund is closed due to all revenues having been expended in previous years. 5. Personnel Appointments Subject : 5.1 Transfer of Marline VanDyke to Principal on Special Assignment, recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the transfer of Marline VanDyke to Principal on special Assignment. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 8, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 4 - 24.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 8, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 4 - 24, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 4 - 24.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Updates to Okaloosa County School Health  Services Manual, presented by Teri Schroeder, Program Director of Student Intervention Services. Meeting : Sep 8, 2016 - Workshop Meeting Type : Information Public Content Updates to reflect current changes in health care provided to students while at school. Attached you will find the updated Student Health Services Manual. File Attachments Health Services Manual 16_17.pdf (2,386 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 18, 2016; Minutes of  the Regular Meeting of August 22, 2016, recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 18, 2016; Minutes of the Regular Meeting of August 22, 2016. File Attachments 8-18-2016 Workshop DRAFT.pdf (150 KB) 8-22-2016 Meeting DRAFT.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 9-12-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Dollar Amount : $70,253.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-09-12.pdf (78 KB) 7. Consent Agenda Subject : 7.5 RFP - Refunding Certificate of Participation, Series 2016, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2016 Absolute Date : Sep 12, 2016 Fiscal Impact : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve RFP - Refunding Certificate of Participation, Series 2016. Public Content If the School Board refinances the COPs Series 2006 and 2007 it may have the opportunity, using conservative estimates of the current market, to achieve present value savings in excess of $1.75 million, net of all cost of issuance. The estimated present value savings equates to more than 6% on the amount of COPs refinanced. Annual savings could potentially be in excess of $350,000 between fiscal years 2018 through 2022. The estimated savings for fiscal year 2017 is in the neighborhood of $175,000. The above referenced amounts are only estimates and the actual savings may differ based on market changes occurring between RFP issuance and award. The refunding COPs will mature in 2022 as do the existing COPs, as a result there will be no extension of maturities. In order to achieve the maximum savings potential it is recommended to secure a direct loan from a bank, as the refinancing instrument, through the RFP process. A bank loan is a suitable instrument given the short maturity structure and the lower costs of issuance. This process will allow the School Board to eliminate the cost of underwriters, disclosure counsel, ratings, printing and an offering statement will not be required. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules,