Okaloosa County School Board — Workshop Meeting, April 7, 2016 — reading text

Districtwide - HVAC Replacement Recommended Action : Motion to approve the Emergency Purchase from Trane on behalf of Ruckel MS in the amount of $34,885. Public Content Request approval of the Emergency Purchase from Trane in the amount of $34,885 to replace a Heating, Ventilating, and Air Conditioning (HVAC) System at Ruckel MS. Emergency Purchase procedures were used per School Board Policy 2-17 (12). Purchase being made through TCPN Contract. Funding will be paid from Capital Funds, Project 0319 Districtwide - HVAC Replacement. Copies of the letter of explanation and proposal are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE-RUCKEL MS.pdf (461 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education  (AICE) Examinations and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5053 AICE-Bonuses/Exams, 5054- AP-Bonuses/Exams, 3105 Instructional Materials- Textbooks Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendors are Cambridge University and College Board. Each school has provided their funding source(s). A copy of the AICE/ AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2016 AP AICE All Schools Order Form.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Amendment to Service Agreement #16-27 Christie Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $700.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve the Amendment to Service Agreement #16-27 between Christie Woodard and The School Board of Okaloosa County, FL, on behalf of Niceville High School. Public Content Request approval of the Amendment to Service Agreement #16-27 between Christie Woodard and The School Board of Okaloosa County, FL, on behalf of Niceville High School. The Amendment requests adding $700.00 to the original total contract amount of $9850.00, for a revised total contract amount not to exceed $10,550.00. Funds will be paid from Internal Funds, Band Boosters. All other terms and conditions of the original Agreement shall remain in full force and effect. Copies of the Amendment and Service Agreement #16-27 are attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments Amendment to SA# 16-27.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Okaloosa Technical College LPN Program and Medical Administrative Technology Summer 2016 Schedule, presented by Jerry Sansom, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,841.23 Budgeted : Yes Budget Source : FY 2015-2016 Project 5110 Recommended Action : Motion to approve the Okaloosa Technical College LPN Program and Medical Administrative Technology Program Summer 2016 Schedule. Public Content Okaloosa Technical College requests approval for the LPN and the Medical Administrative Technology Departments to teach summer school (adult LPN and AMAT students) per the attached schedule. File Attachments Summer School Okaloosa Technical College 2015-16.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Cumulus Media, presented by Jerry Sansom, Director, Okaloosa Technical College and Choice High School, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,157.60 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Okaloosa Technical College and Choice High School purchasing advertising services from Cumulus Media in the amount of $8,157.60. Public Content Request approval for Okaloosa Technical College and Choice High School to purchase advertising services from Cumulus Media in the amount of $8,157.60. Funding will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the Sales Order is attached. For additional information, please contact Jerry Sansom, Director, Okaloosa Technical College and Choice High School at (850) 833-3130. File Attachments CUMULUS ORDER.pdf (1,761 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Additional Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the attached course adoptions for the 2016-2017 school year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. For questions please contact April Branscome at 833-5858. File Attachments Branscome 2016-2017 REQUEST FOR COURSE ADOPTION April 2016.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action