Okaloosa County School Board — Workshop Meeting, April 7, 2016 — reading text

agreement for the regular maintenance and inspection of buses owned by Liza Jackson Preparatory School by the School Board's Transportation Department. The agreement also provides for Liza Jackson Preparatory School to lease buses from the school Board in the event it needs to temporarily replace a bus while repairs are being made. This agreement commences March 1, 2016 and terminates June 30, 2017. File Attachments Liza Jackson Vehicle Maintenance and Repair Agreement.pdf (1,979 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Air Force Enlisted Village, Inc. d/b/a Hawthorn House, presented by Jay McInnis, Trasnportation Director, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Air Force Enlisted Village, Inc. d/ b/a Hawthorn House, effective May 1, 2016 through April 30, 2017. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorn House to lease one motor vehicle during times of disaster when their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's Transportation Director or designee. Hawthorn House will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence May 1, 2016 and terminates April 30, 2017. File Attachments Motor Vehicle Lease - Hawthorn House.pdf (1,653 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, presented by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, effective May 10, 2016 through May 9, 2017. Public Content Request approval to renew RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, effective May 10, 2016 through May 9, 2017. The vendor is Hiller Systems. Services will be performed on an as needed basis and funding will be provided from District wide funds. Copies of the award tabulation and signed vendor renewal letter are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments RENEWAL OF RFB 11-B10.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Revenue Recommended Action : Motion to approve the renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. Public Content Request approval to renew RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. The vendor is Cox Business and the recurring monthly cost for services is $1,560, which will be paid from General Revenue. The contract is effective July 1, 2016 though June 30, 2017. Copies of the renewal confirmation letter and Commercial Services Agreement are attached. For additional information, please contact Eric Mitchell, Director, MIS & Information Technology at (850) 689-7184. File Attachments COX RENEWAL DOCUMENTS.pdf (841 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Factory Direct Agreement: Gemaire Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Projects Vary Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Public Content Request approval of the Factory Direct Agreement with Gemaire Distributors to provide wholesale pricing on parts and equipment. Purchases will be made on an as need basis and funding will be paid from Capital and General Funds, various projects. A copy of the vendor letter is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments HVAC-GEMAIRE.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Tag-On Bid Renewal: 16-968-159 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve renewing tag-on bid #16-968-529 through the School Board of Pinellas County. Public Content Request approval to renew tag-on bid #16-968-529 through the School Board of Pinellas County, based on fixed prices, to be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Funding will be paid from Capital Funds, Project 2310 District wide - Minor Repair & Maintenance. The contract is effective 3/25/16 through 3/24/17. A copy of the tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments RENEWAL OF 16-968-529.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Emergency Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,885.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319