Okaloosa County School Board — Workshop Meeting, April 7, 2016 — reading text

Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at First City Bank effective April 12, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Longwood Elementary School is requesting permission to close their current Internal Funds checking account at Hancock Bank and open a new account at First City Bank. The local Hancock Bank branch on Eglin Parkway no longer accepts deposits; therefore, school employees have to travel to the Niceville bank to make deposits. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Longwood-BankChange-Agenda 2016-04-11.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $13,246.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,246.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $13,246.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated March 9, 2016, in the amount of $399,222.80 for the 2014 Claiming Year (Claim Filed January 2013). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2014 claiming year. The calculation for the 2014 claiming year is based on the number of eligible student cards submitted during the 2012-2013 school year. The payments to these schools are as follows: • Okaloosa Academy - $444.00 • NWFSC Collegiate High School - $2,281.00 • Liza Jackson Preparatory - $10,521.00 • AMIKids - Emerald Coast - N/A File Attachments Agenda - Fed Impact Aid 2014 Pmt 3 04112016.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, Report No. 2016-129, March 2016, presented by  Rita R. Scallan, Chief Financial Officer, and recommended for acceptance by the Superintendent Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to accept the Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, Report No. 2016-129, March 2016. Public Content The State of Florida, Auditor General has issued Report No. 2016-129, March 2016, Financial, Operational, and Federal Single Audit for Fiscal Year Ended June 30, 2015. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. Motion to approve the State of Florida, Auditor General, Audit Report No. 2016-129, March 2016. File Attachments 2016-129 Final Audit Report 3-18-16.pdf (2,434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Payroll Calendars for 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2016 Absolute Date : Apr 11, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for 2016-2017. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2016-2017 payroll calendars are based on the school calendar which was approved by the School Board at the December 24, 2015 School Board Meeting. File Attachments payroll calendars 2016-17.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement with Gulf Power Company for the Use of School District Facilities as Storm Restoration Staging Sites, presented by Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 11, 2016 Absolute Date : Apr 11, 2016 Recommended Action : Motion to approve the Agreement with Gulf Power Company for the use of parking lot facilities as storm restoration staging sites. Public Content Gulf Power is requesting use of the parking lot facilities at Crestview High School, Niceville High School, Choctawhatchee High School, Baker School, Meigs Middle School, Laurel Hill School and the Okaloosa County School Bus Barn parking lots to be used as restoration staging areas (to park trucks for dispatch, meeting spot for crews, etc.) The contemplated use of these locations will be for staging of personnel and equipment to support Gulf Power Company's restoration effort. The duration of this agreement shall be from no earlier than June 1, 2016 to December 1, 2018. File Attachments Agreement Storm Restoration Staging Site June 2016-Dec 2018.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 7, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action :  Motion to approve the Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Liza Jackson Preparatory School, Inc., effective March 1, 2016 through June 30, 2017. Public Content Renewal of the annual