Fort Walton Beach Resolution — 2026-04 Accepting USDHS ICE Stipend Funding — reading text

programming for September 2025 Item(s) calculation 120 hours at $75/hour Method of Payment (check #, ACH, Paid by ACH credit card) Documentation Purchase Order (if applicable) N/A to Upload Invoice Service Log/Documentation Proof of payment (cancelled check, ACH transfer log showing paid status, credit card statement) Budget Reporting Period and Payment Requests The Participating Agency is responsible for closing each budget reporting period within the electronic grant management system on a monthly basis. The system will aggregate all expenses entered ( based on expense date) for the associated reporting period, which will be used to generate a Payment Request as outlined below. For any budget reporting period with associated expenses, the Participating Agency is responsible for creating and submitting the payment request in the electronic grant management system and linking the respective budget reporting period(s) accordingly. The closing of each budget reporting period, and submission of the payment request is due no later than 30 days after the end of each reporting period as shown in the table below. 9 of 23  Period Due Date # Period Due Date 01 02/17/2025 – 02/28/2025 03/30/2025 10 11/01/2025 – 11/30/2025 12/30/2025 02 03/01/2025 – 03/31/2025 04/30/2025 11 12/01/2025 – 12/31/2025 01/30/2026 03 04/01/2025 – 04/31/2025 05/30/2025 12 01/01/2026 – 01/31/2026 02/28/2026 04 05/01/2025 – 05/31/2025 06/30/2025 13 02/01/2026 – 02/28/2026 03/30/2026 05 06/01/2025 – 06/30/2025 07/30/2025 14 03/01/2026 – 03/31/2026 04/30/2026 06 07/01/2025 – 7/31/2025 08/30/2025 15 04/01/2026 – 04/30/2026 05/30/2026 07 08/01/2025 – 08/31/2025 09/30/2025 16 05/01/2026 – 05/31/2026 06/30/2026 08 09/01/2025 – 09/30/2025 10/30/2025 17 06/01/2026 – 06/30/2026 07/30/2026 09 10/01/2025 – 10/31/2025 11/30/2025 18 Final Reconciliation 08/30/2026 For any budget reporting period that ended prior to the activation of this award in the electronic grant management system, the Participation Agency shall enter all expenses and close the associated budget reporting period(s) within 45 days from activation. In this instance, the Participating Agency may link all prior reporting periods to the first payment request. All other payment request shall only be linked to one reporting period, unless exceptions are granted from the Board’s grant supervisor. If no expenses were incurred during a particular budget reporting period, the Participating Agency shall close the associated budget reporting period as a $0.00 reporting period. This will not get aggregated into a Payment Request, and the Participating Agency is exempt from submitting a payment request for that period, as there are no associated expenses to request reimbursement for. Payment Request Submission Certification By submitting a payment request in the electronic grant management system, the Participating Agency certifies that all costs claimed for reimbursement were incurred in accordance with the terms and conditions of this agreement. The Participating Agency must certify the following statement when submitting their payment request: Pursuant to the State Board of Immigration Enforcement's data collection requirements described in Section 908.1031(3)(e), Florida Statutes, by submitting this payment request, I attest to the best of my knowledge that my organization collects and reports the individualized data points outlined in Section V of the award agreement relating to: (1) interactions/encounters with a suspected unauthorized alien; (2) summary data for law enforcement agencies; and (3) if my organization operates a county detention facility, my organization reports the summary data for detention facilities. I understand that if my organization is later found to not be in compliance with all requirements, we will forfeit our grant reimbursement eligibility for the remainder of the fiscal year.” The Board’s grant management team will review compliance with data collection prior to processing any request for reimbursement. If an agency is not reporting the required data collection elements, the Board’s grant management team will reject the associated payment request. The Participating Agency may resubmit the rejected payment request once compliance with the data collection requirements is achieved. Payment Request Approval and Reimbursement Per s. 908.1033, F.S., this is a cost-reimbursement agreement only. No cash advances can be administered under this program. Funds will be distributed to the Participating Agency in conjunction with the receipt, review, and approval of a payment request and all required supporting documentation as outlined above. All payment requests submitted to the Board will be reviewed and audited in accordance with applicable state financial assistance 10 of 23 rules, regulations, statutes, and Department of Financial Services guidelines. Additional supporting documentation may be requested by the Board prior to approving any payment request. The State of Florida’s performance and obligation to pay under this agreement is contingent upon the legislative appropriation, availability of funds, and is subject to any modification in accordance with Chapter 216, F.S., or the Florida Constitution. The Board will administer and disburse funds under this agreement in accordance with s. 215.97, s. 215.971, s. 215.981, and s. 215.985, F.S. The Board’s determination of acceptable expenditures shall be conclusive. Payments will be disbursed in the form of a paper check (warrant) or via direct deposit (EFT) in accordance with s. 215.422, F.S. This election is determined by the Participating Agency’s own selection in the state’s vendor information system. A Participating Agency that wishes to enroll in direct deposit for payments from the state must complete and submit a Direct Deposit Authorization Form to the Department of Financial Services. More information on direct deposit is available at on the Department of Financial Services website at https://www.myfloridacfo.com/division/aa/vendors. SECTION VIII: AWARD CONTACTS Any changes to the individuals identified below must be made in writing. Board’s Grant Manager Participating Agency Grant Manager Gary Carmichael Jamieson Ross Government Analyst II Major P.O. Box 1489 7 NE Hollywood Blvd Tallahassee, FL 32302-1489 Fort Walton Beach, FL 32548-4920 850-617-1273 850-833-9554 GaryJCarmichael@fdle.state.fl.us jross@fwb.org Participating Agency Chief Official Participating Agency Chief Financial Officer Nicholas Allegretto Nicole Nabors Mayor Finance Director 109 Miracle Strip Parkway SW 109 Miracle Strip Parkway SW Fort Walton Beach, FL 32548-4920 Fort Walton Beach, FL 32548-4920 850-833-9546 850-833-9512 nallegretto@fwb.org nnabors@fwb.org SECTION IX: SPECIAL CONDITIONS This agreement is subject to the special conditions set forth below. Any condition identified below as a Withholding of Funds” condition must be cleared through an administrative grant amendment processed by the Board’s grant manager prior to issuing a related payment under this award. Condition Number Condition Language S0001 As a recipient of these funds, the Participating Agency is required to comply with the reporting requirements outlined Section V of this agreement. A Participating Agency who attests to comply with these reporting requirements but is later found by the State Board of Immigration Enforcement to not be in compliance, will forfeit eligibility of any grant reimbursements for the remainder of the state fiscal year. S0007 This award contains grant funds to provide bonus payments for qualified law enforcement officers participating in eligible Department of Homeland Security task force activities. The Participating Agency is required to track the eligibility of each officer and the qualifying task force operations each officer 11 of 23  participated in. This documentation must be maintained by the Participating Agency and provided upon request. W0008 WITHHOLDING OF FUNDS: Prior to the drawdown of funds for a law enforcement officer bonus payment, the Participating Agency must provide a properly executed Bonus Payment Certification (Form # SBIE-001) for each law enforcement officer receiving the bonus. W0019 WITHHOLDING OF FUNDS: This award contains grant funds for reimbursing allowable equipment in the award budget, as approved by the State Board of Immigration Enforcement. Prior to the drawdown of funds the Participating Agency must provide a copy of their agency's procurement policy. W0022 WITHHOLDING OF FUNDS: At the time of application, the most recent available annual financial audit was from year ending 2024. However, a Single Audit Certification (Form # SBIE-003) for that year is not on file. Prior to the drawdown of funds, the Participating Agency must provide a properly completed Single Audit Certification for the year ending 2024 SECTION X: STANDARD CONDITIONS FOR STATE FINANCIAL ASSISTANCE AWARDS The following terms and conditions will be binding upon the execution of the agreement between the Participating Agency and the Board. If any of the information provided in this section changes after execution of the agreement, the Board shall provide written notice of such changes to the Participating Agency through an administrative award amendment. 1. Governing Laws of the State of Florida: This agreement is entered into in the State of Florida, and shall be construed, performed, and enforced in all aspects in accordance with the laws, rules, and regulations of the state. A. Lobbying Prohibited: The Participating Agency shall comply with the provisions of s. 11.062 and s. 216.347, F.S., which prohibit the expenditure of state funds for the purpose of lobbying the legislature, judicial branch, or a state agency. No funds or other resources received in connection with this agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. B. Independent Contractor: In performing its obligations under this agreement,