Okaloosa County School Board — Workshop Meeting, May 10, 2018 — reading text

May 10, 2018 - Workshop Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful +  Gould for price validation for Program No. 5, Task Order No. 21, Richbourg School amount not to exceed $8,491.50. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program 5, Task Order No. 21. Scope of Services: Investigate proposed work scope prepare independent estimates of Probable Construction Costs and Review and Validate TPM’s GMP for Task Order #21. Fee amount not to exceed $8,491.50. File Attachments F+G agreement proposal TO #21.pdf (364 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program No. 5, Task Order No. 21, GMP, for Richbourg School Building 9 Renovation and Roofing Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 10, 2018 - Workshop Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Recommended Action : Motion to approve Program 5, Task Order No. 21, GMP, for Richbourg School. The GMP cost is not to exceed $ 988,046.00. Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. Public Content Richbourg School Building 9 Renovation – This project consists of the complete interior demolition of Building 9 including all existing walls and ceilings as well as Electrical, Plumbing and HVAC systems. The new configuration is designed to provide three (3) new teaching areas with associated restroom and changing facilities. See GMP for additional scope description. The entire roof will be primed and then coated with a base and top coat consisting of the TREMCO Alpha Guard BIO product. At completion, this roof will be provided a 20 year warranty. See GMP for additional scope description. The Total Cost of Work for Task Order #17 recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 918,584.00 Pre-GMP Phase Services - Previously Authorized 49,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 20,462.00 Total Cost of Work $ 988,046.00 Board approval is contingent on receiving a favorable validation letter from Faithful + Gould. File Attachments TO21 GMP Richbourg School with comparison spreadsheet.pdf (298 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.4 Shared Savings - Jacobs/ L-3 Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12 Meeting : May 10, 2018 - Workshop Meeting Type : Action Preferred Date : May 14, 2018 Absolute Date : May 14, 2018 Fiscal Impact : Yes Dollar Amount : $248,611.24 Budgeted : No Budget Source : Capital Outlay Funds Recommended Action : Approve Public Content Request to approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5, 6, 8, 9, 10, 11 & 12 in the amount of $414,352.07. The District will receive 60% or $248,611.24 and Jacobs/L-3 will receive 40% or $165,740.83; authorize the District to use the $248,611.24 in shared savings to partially fund Program 5 Task Order 21 GMP for Richbourg School Building 9 Renovation and Roofing Project. Combined District Jacobs/L-3 Task Change Shared Shared Shared Order Order Savings Savings Savings Amount - Amount - 60% Amount - 40% 100% 5 1 $ 13,157.03 $ 8,771.35 $ 21,928.38 5 2 5,957.06 3,971.37 9,928.43 5 5 1,645.41 1,096.94 2,742.35 5 6 25,752.68 17,168.45 42,921.13 5 8 47,888.65 31,925.77 79,814.42 5 9 75,269.47 50,179.64 125,449.11 5 10 99.77 66.52 166.29 5 11 67,852.48 45,234.99 113,087.47 5 12 10,988.69 7,325.80 18,314.49 Total $ 248,611.24 $ 165,740.83 $ 414,352.07 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates,  requests, and pending legal matters Meeting : May 10, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : May 10, 2018 - Workshop Meeting Type : Information Public Content Out-of-State student trip requests approved by the Superintendent. File Attachments 5-14-2018 Student Trip Requests.pdf (1,955 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 10, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Designation of School Board Board Members to serve as the Legislative Liaison and Alternate on the Florida School Boards Association Committee Meeting : May 10, 2018 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to designate (board member) to serve as the Board's Legislative Liaison and (board member) to serve as the alternate on the Florida School Boards Association Legislative Committee through June 2019. Public Content In order to encourage equal representation of all school boards in our legislative efforts, the FSBA Bylaws call for each school board to annually designate a School Board Member, and an alternate, to serve on the FSBA Legislative Committee. Tim Bryant currently serves as the Board's liaison and Lamar White as the alternate. File Attachments FSBA Legislative Liaison and Alternate 2018-2019.pdf (393 KB) 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : May 10, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Hearing Subject : 16.1 Public Hearing for adoption of a revised job description for Assistant Superintendent of Human Resources, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : May 10, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Assistant Superintendent of Human Resources. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Assistant Superintendent of Human Resources. This job description has been updated with new minimum eligibility requirements to include minimum years of experience, specific