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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 4, 2014
TO: Honorable Chairman and Members of the Board
FROM: Don Turner
SUBJECT: Systems Specialists - EOC - Contract Renewal
DEPARTMENT: Facility Maintenance
BCC DISTRICT: All
STATEMENT OF ISSUE: Requests BCC approval of a renewal of the contract with Systems
Specialists for HVAC Monitoring and Controls for the EOC with an effective start date of
10/01/2014.
BACKGROUND: The steps necessary to exercise the available extensions remaining on the
Systems Specialists HVAC Monitoring and Controls contract were not completed prior to the
September 30, 2014 expiration of the current term. This contract provides hosting for remote
monitoring and controls systems maintenance and necessary repair for county HVAC systems at
the EOC.
Internal communication and coordination efforts are improving so that a request to the Board for
an after-the-fact renewal of the contract for this service will not be necessary.
RECOMMENDATIONS: (FM) Requests BCC approval of a renewal of the contract with
Systems Specialists for HVAC Monitoring and Controls for the EOC with an effective start date
of 10/01/2014.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, Interim County Administrator