Okaloosa County School Board — Regular Meeting, February 10, 2014 — reading text

teachers be reported to the Board as being Out-of-Field. File Attachments 2013-2014 Spring OOF - addendum.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Summer Voluntary Pre- Kindergarten Program (VPK) for 2014, presented by Debra Haan, Pre-K Coordinator, and  recommended by the Superintendent for approval. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,936.00 Budgeted : Yes Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre- Kindergarten Program for 2014. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2014. The budget has been based on a probable enrollment of 36 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachment includes the Summer VPK informational flyer, budget, provider application, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. File Attachments Summer VPK Program 2014.pdf (7,980 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Compliance with required "minimum term" for students during storm closings on January 28 - 30, 2014, presented and recommended for approval by the Superintendent. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the Superintendent to submit a letter to the Commissioner of Education requesting confirmation that the District is in compliance with both statutory and state board rule requirements of a "minimum term" without making up the days missed (January 28 - 30, 2014) during school closings due to weather condition, or that a waiver be granted. Public Content Okaloosa County Schools were closed on January 28 - 30, 2014 for safety concerns due to weather conditions. It has been determined by the district that each school will be able to meet the minimum 900 hours of instructional time without requiring students to make up the days missed, but will result in a school calendar that varies from the traditional 180-day school year. The instructional time and number of days per school year will satisfy both the statutory and state board rule requirements of a "minimum term". With authorization from the Board, the Superintendent will submit a letter to the Commissioner of Education requesting confirmation that the District is in compliance with the law or that a waiver of instructional hours and/or required number of days be granted. File Attachments Letter to DOE.pdf (265 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Determination of forgiveness of days for employees during storm closings on January 28 - 30, 2014, presented and recommended by the Superintendent for approval. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the forgiveness of leave for  employees that were not on previously approved upaid leave for the period of January 28 - 30, 2014, when schools were closed due to weather conditions. Public Content As is past practice when students are not required to make up days due to emergency circumstances, the Superintendent recommends forgiveness of these three (3) days for employees as outlined below: • All employees NOT on unpaid leave, hours on the school/department payroll should be reported as though the employees worked on January 28 - 30, 2014. • Employees ON unpaid leave should not be reported as having worked. • Employees who had already requested sick leave or annual leave should be reported as having worked those days and NOT reported as having taken leave. File Attachments Recommendation to Board.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 10, 2014 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 10, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 10, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting :  Feb 10, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 2.10.2014 Board Meeting.pdf (146 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Feb 10, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 10, 2014 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Feb 10, 2014 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on February 6, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Feb 10, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to