Okaloosa County School Board — Regular Meeting, February 10, 2014 — reading text

items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Amendment to Award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($6,500.00) Budgeted : Yes Budget Source : Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the excavation of the retention ponds and the sod for stabilization in the amount of $6,500.00 from the original award. The original award in the amount of $166,979.40 was School Board approved on 11/13/2013. The City of Niceville has agreed to complete this portion of the project, as well as stockpiling of the soil materials for future use, and providing sod in all work areas at no charge to the District. The awarded vendor, McElroy Enterprises, has agreed to act as the Project Manager and oversee the City's work and will coordinate the stockpiled materials use within the project. The revised award total is $160,479.40. A copy of the supporting documents are attached. Public Content Request approval of an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the excavation of the retention ponds and the sod for stabilization in the amount of $6,500.00 from the original award. The original award in the amount of $166,979.40 was School Board approved on 11/13/2013. The City of Niceville has agreed to complete this portion of the project, as well as stockpiling of the soil materials for future use, and providing sod in all work areas at no charge to the District. The awarded vendor, McElroy Enterprises, has agreed to act as the Project Manager and oversee the City's work and will coordinate the stockpiled materials use within the project. The revised award total is $160,479.40. A copy of the supporting documents are attached. For additional information, please contact Dr. Bill Smith, Director of Facilities at (850) 689-7158. File Attachments ITB 14-03 Change Order to Deduct Pond Excavation and Sod.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-07 Remanufactured Bus Parts to provide remanufactured bus parts on an as needed basis. The contract will be effective February 11, 2014 through February 10, 2015. A copy of the tabulation and recommendation is attached. Public Content Request approval of the committee's recommendation of award of ITB 14-07 Remanufactured Bus Parts to provide remanufactured bus parts on an as needed basis. The contract will be effective February 11, 2014 through February 10, 2015. A copy of the tabulation and recommendation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments ITB 14-07 TAB.pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Exempted Purchase 6 A 1.012 (14): Toshiba Direct, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,834.00 Budgeted : Yes Budget Source : Federal Funds, Project 4472 Race To The Top Y4Q2 Recommended Action : Motion to approve the exempted purchase from Toshiba Direct to purchase one hundred eighty-one (181) laptops. One hundred forty (140) will be used in Intensive Math and Intensive Reading classes at six (6) of our middle schools. Forty-one (41) laptops will be used for district level Professional Development. Funding will be paid from Federal funds, project 4472, Race To The Top Y4Q2. A copy of the quote is attached. Public Content Request approval for the exempted purchase from Toshiba Direct to purchase one hundred eighty-one (181) laptops. One hundred forty (140) will be used in Intensive Math and Intensive Reading classes at six (6) of our middle schools. Forty-one (41) laptops will be used for district level Professional Development. Funding will be paid from Federal funds, project 4472, Race To The Top Y4Q2. A copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments Toshiba Quote.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Service Agreement #14-87 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 10, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $450.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #14-87, between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Lewis School. The Provider shall provide percussion sectionals and instruction for all percussion students at Lewis School. The Provider will be paid $25.00 per hour for up to eighteen (18) hours, for a total not to exceed $450.00. Funding will be paid from Internal, Band and the contract dates are February 14, 2014 through  March 28, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #14-87, between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Lewis School. The Provider shall provide percussion sectionals and instruction for all percussion students at Lewis School. The Provider will be paid $25.00 per hour for up to eighteen (18) hours, for a total not to exceed $450.00. Funding will be paid from Internal, Band and the contract dates are February 14,