Okaloosa County School Board — Regular Meeting, December 12, 2022 — reading text

Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 123223 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 12, 2022 - Regular Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days. EID: 120441 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of the following employee without pay for a period of 1-day. EID:119833 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 12, 2022 - Regular Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Amanda Barrett Riverside Elem 7.75 Brigid Findley Silver Sands 13.50 Kim De Venny Wright Elem 7.50 Lauren Jackson Plew Elem 15.00 Melissa Thomas Crestview High 7.50 Julie Jernigan Transportation, South 61.75 Roderick Daffin OTC 41.50 Sandra Hooper Fast Track 37.50 Stafanie Sapp Northwood Elem 20.00 Summer Pickett Silver Sands 12.50 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.13 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 12, 2022 - Regular Meeting Type : Action Preferred Date : Dec 12, 2022 Absolute Date : Dec 12, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Establish Lula J. Edge Elementary Parent Leaders Association, Inc., presented by Julie  Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 12, 2022 - Regular Meeting Type : Action, Discussion Fiscal Impact : No Recommended Action : Motion to approve establishment of Lula J. Edge Elementary Parent Leaders Association, Inc. (Edge PLA), a non-profit corporation. Public Content Edge Elementary School's current PTO organization accounts for its funds as part of the school's Internal Funds accounts. This organization has obtained a separate tax identification number as a non-profit corporation under the name of Lula J. Edge Elementary Parent Leaders Association, Inc., (Edge PLA) and is requesting to become a School Board recognized organization that is allowed to raise funds for Edge Elementary School and keep those funds separate from Edge Elementary School's Internal Funds. Any funds currently in Edge Elementary School's Internal Funds account will remain in trust accounts for Edge PLA's use. If approved, future funds raised will be kept in a separate account under the control of Edge PLA following the attached by-laws. These by-laws incorporate the following requirements specified in the School Board of Okaloosa County Internal Funds Accounting Manual: 1. School support organizations may account for their funds outside the internal accounts of the school if the following conditions are met: a. Maintain separate tax identification number and one bank account. b. Adopt by-laws which shall be approved by the school principal and the School Board. By-laws shall include a provision for an annual audit of funds. c. Provide annual budget, list of officers, and list of check signers to principal at the beginning of each school year. d. May not use the school’s tax-exempt certificate. e. Maintain adequate, auditable financial records at all times. f. Require signatures of two elected officers on all checks. Persons authorized to sign may not be related nor live in the same house.  g. Follow District fundraiser approval procedures. h. Ensure that bank statements are sent to the organization at the school’s address. i. Provide monthly financial reports to the school principal in the format prescribed by the principal to include, at a minimum, details of revenue and expenses. j. Annually provide the principal a copy of the financial statement audit. The financial statement audit must be performed in accordance with generally accepted auditing standards and be consistent with The Financial and Program Cost Accounting and Reporting for Florida Schools Manual (“Red Book”) and the Okaloosa County School District Internal Funds Manual. The financial statement audit must be prepared by a CPA licensed in the State of Florida and delivered to the principal within 120 days of the fiscal year end. k. While on duty, School Board employees cannot handle money that is collected for the organization, including fundraisers. File Attachments Edge PLA 2022 By Laws - Nov 30 2022.pdf (78 KB) Motion & Voting Motion to approve establishment of Lula J. Edge Elementary Parent Leaders Association, Inc. (Edge PLA), a non-profit corporation. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.2 Request to advertise a Public Hearing for adoption of revised School Board Policy 01-06 Personal Appearance Before the Board, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Dec 12, 2022 - Regular Meeting Type : Action, Discussion Recommended Action : Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board