Okaloosa County BOCC — September 2, 2014 — Agenda

Agenda Okaloosa County Board of Commissioners Tuesday, September 2, 2014– 6:00 PM Crestview Courthouse I. County Administrator's Update II. Commissioner's Minute III. Public Comments Related to Current Agenda IV. Public Hearing 1. [GM] LPA 03-14 T-A-R, LLC – Pg. 6 2. [GM] Change to Land Development Code – Beekeeping – Pg. 36 3. [PW] Public Hearing to vacate a portion of Gibson Road – Pg. 41 V. Visitor 1. Kate W. Daniel, Regional Planner I , West FL Regional Planning Council to present the map of Rural County Road Needs for the FDOT Rural Work Program for comment from the Board. – Pg. 48 2. Linda Sumblin, Executive Director, CareerSource Okaloosa Walton, to present the Inter-local agreement for renewal. – Pg. 53 VI. Consent Agenda 1. [AP] Request approval of final payment for the Michael Koran Lease at DTS – Pg. 65 2. [CAO] Request approval of a Resolution submitted by Surety Land Title of Florida, LLC for an Okaloosa Island Leasehold Conversion. – Pg. 70 3. [CAO] Request approval of minutes for the July 10th Brooks Bridge Workshop, July 14th Budget Workshop, July 15th Executive Session, July 15th Regular Meeting and July 22nd Budget Workshop. – Pg. 73 4. [CAO] Approval of Budget Resolutions & Transfers – Pg. 116 5. [CAO] Request approval of the Board on payment of contract invoice from Matrix Design Group – Pg. 126 Revised: 8/28/2014 8:36 AM Page 1 of 5 Regular Meeting (North) Agenda September 2, 2014 6. [CAO] Per Florida Statute 136.06, a link to warrants is provided for Board information and review – Pg. 136 7. [CAO] Staff requests Board approval to complete actions necessary to secure a booth at the Northwest Florida Tri-County Fair – Pg. 137 8. [GM] Request approval of letter authorizing appropriate staff to serve as NTD Program Managers – Pg. 138 9. [IS] Request approval of purchase of a Disk Backup solution from Catalogic under Florida State Contract 250-000-09-1 in the amount of $75,162.68 from United Data Technologies. – Pg. 140 10. [IS] Request approval of the Cox Communications PRI Commercial Services Agreements. – Pg. 142 11. [LIB] Notification of intent to apply for State Aid to Libraries grant FY2014-2015 – Pg. 165 12. [Non BCC] Request approval of a Public Event Permit for a 5K Road Race, to be held Saturday, October 18, 2014, from 5:00pm - 7:00pm along Santa Rosa Blvd in Fort Walton Beach, sponsored by the Northwest Florida Track Club – Pg. 213 13. [Non BCC] Request approval of a Public Event Permit for an intersection charitable collection - "Tootsie Roll Drive", to be held September 26th, 27th and October 4th, 2014 with rains dates October 10th, 11th, and 18th at various intersections in the Fort Walton Beach area, sponsored by Knights of Columbus, Council #4444. – Pg. 216 14. [Non BCC] Request approval of a Public Event Permit for Closing the Gate on Drugs 5K Race September 27, 2014. 7:00 a.m. to 11:00 a.m. – Pg. 219 15. [Non BCC] Request approval of a Public Event Permit for a 5K Walk & Race November 15, 2014 7:00 a.m. to 9:30 a.m. along White Point Road. – Pg. 222 16. [PW] Request Approval of SCS Engineers - Task Order 45 Funding Transfer – Pg. 225 17. [PW] Request approval of a Special Event Permit to utilize Shalimar / Port Dixie Park on Saturday, October 4, 2014 for a community block party to be held from 3:30 to 8:30 p.m., sponsored by Shalimar United Methodist Church – Pg. 230 18. [PW] Request approval of Requisition R1401978 awarded to Contech Engineering for being the lowest bidder for the amount of $67,101.96 – Pg. 233 19. [PW] Request the granting of an underground distribution easement to Gulf Power for the electrical supply to Wild Willy's Adventure Zone on Okaloosa Island – Pg. 235 20. [PW] Request approval of final payment in the amount of $58,084.21 to Gulf Atlantic Constructors, Inc. for the Marler Park Boat Parking & Exhibit Pad Project – Pg. 254 Okaloosa County Board of Commissioners Page 2 Printed 8/28/2014 Regular Meeting (North) Agenda September 2, 2014 21. [PUR] Requesting approval for contract negotiations with HDR Engineering, Inc. for the Foy Shaw Parkway Development Project (PW 68-14). – Pg. 271 22. [PUR] Requesting approval for contract negotiations with HDR Engineering, Inc. for the PJ Adams Parkway Development Project (PW 67-14). – Pg. 274 23. [PUR] Purchasing seeks authorization from the Board to auction surplus items. – Pg. 277 24. [PUR] Requesting approval of TestAmerica Laboratories, Inc. Contract Renewal and Amendment #1. (C95-0124-WS) – Pg. 280 25. [PUR] Seeking Approval of Contract with Air Transport Information Technology (IT) Services for Northwest Florida Regional Airport (NWFRA) and authorization for the Chairman to sign. – Pg. 283 26. [TDD] Request approval for Chairman to sign contract renewal with Horizons for Beach Park Bathroom Cleaning. – Pg. 297 27. [TDD] TDD is apprising the Board of the use of Promotional Reserves – Pg. 307 28. [WS] Request Approval of Annual Write Off of Accounts Deemed Uncollectible. – Pg. 309 29. [WS] Request approval of Skyetech Lease Renewal (Unit D) – Pg. 313 VII. Department Business A. John Hofstad/Public Works 1. Request approval of and authorize the Chairman to execute an Interlocal Agreement with the Walton County for the maintenance of County Line Road. District: 1 – Pg. 325 2. Request approval of an Addendum to the Joint Use Agreement between Okaloosa County School Board and Okaloosa County BCC for Baker Park, located at the corner of Charlie Day Road and Highway 4. – Pg. 330 3. Request approval to solicit quotes for the replacement of the Boundary Fence between El Matador Condo and Eglin Air Force Property – Pg. 343 B. Elliot Kampert/Growth Management 1. Request approval of the Appointment of Jeremy Stewart as District 3 Representative to the Board of Adjustments – Pg. 354 2. Request approval of letter of support for proposed Sylvania Heights Environmental Research Project – Pg. 355 Okaloosa County Board of Commissioners Page 3 Printed 8/28/2014 Regular Meeting (North) Agenda September 2, 2014 C. Jeff Littrell/Water & Sewer 1. Request approval of and authorize the Chairman to execute Task Order 11 with Constantine Engineering for FY2015 Sunshine State One-Call of Florida (SSOCOF) Services. – Pg. 357 2. Request approval of and authorize the Chairman to execute Task Order 12 with Constantine Engineering for FY2015 Subsurface Utility Engineering (SUE) Services. – Pg. 366 D. Ed Schroeder/Tourist Development 1. Request approval for Chairman to sign Task Order 147 “FY15 SMP Leisure Print Packages Pass-Through Costs” in the amount of $400,676. – Pg. 374 2. Request approval for Chairman to sign Task Order 149 “FY15 SMP Leisure Online Packages Pass-Through Costs” in the amount of $555,874. – Pg. 413 3. Request approval for Chairman to sign Task Order 150 “FY15 SMP Co-op Packages Pass-Through Costs” in the amount of $201,515. – Pg. 429 4. Request approval for Chairman to sign Task Order 151 “FY15 SMP Groups Packages Pass-Through Costs” in the amount of $110,235. – Pg. 472 5. Request approval for Chairman to sign Task Order 152 “FY15 SMP Meetings & Conventions Packages Pass-Through Costs” in the amount of $100,000. – Pg. 509 6. Request approval for payment in advance to iMap Multimedia for 33% of project total plus the first year’s annual license fee for event space presentation software costs for the Emerald Coast Convention Center. – Pg. 528 E. Sunil Harman/Airports 1. Request approval of Stipulation and Settlement of pre-petition claims for American Airlines – Pg. 535 F. Donald Turner/Facility Maintenance 1. Requests BCC approval of Change Order 14-04 to the D-B Contract for the new Okaloosa County Administration Building. Dist: 2 – Pg. 541 2. Requests BCC approval to Transfer the Remaining Renovation Project Budget to the Sheriff's Budget to Offset Costs Associated with the Renovation. Dist: 4 – Pg. 579 Okaloosa County Board of Commissioners Page 4 Printed 8/28/2014 Regular Meeting (North) Agenda September 2, 2014 3. Requests BCC approval of the Site Survey Expense for the New SO Building. Dist: 4 – Pg. 589 G. Kay Godwin/Risk Management 1. Request Approval of Human Resources Policy Manual Updates – Pg. 592 VIII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 5 Printed 8/28/2014