Okaloosa County School Board — Workshop Meeting, September 20, 2018 — reading text

Elementary School, Walker Elementary School, and Niceville High School, for a total amount of $321,971.00. Public Content Request approval to purchase HVAC equipment for Mary Esther Elementary School ($114,950.00), Walker Elementary School ($116,381.00), and Niceville High School ($90,640.00), for a total amount of $321,971.00. The purchases are made through U.S. Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 2398 Boiler Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments TRANE QUOTE-MARY ESTHER ES.pdf (685 KB) TRANE QUOTE-NICEVILLE HS.pdf (687 KB) TRANE QUOTE-WALKER ES.pdf (693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,774.40 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Software Recommended Action : Motion to approve the renewal of BrainPOP in the amount of $52,774.40. Public Content Request approval to renew BrainPOP in the amount of $52,774.40. BrainPop is a web-based software subscription used by multiple schools throughout the district. The purchase is exempt through 6A-1.012(11)(b). The contract is effective October 1, 2018 through September 30, 2019. Copies of the quote and Addendum to the Terms of Use are attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7184. File Attachments QUOTE.pdf (47 KB) BRAINPOP ADDENDUM.pdf (549 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Exempted Purchase Over $25,000: Blackboard, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,850.00 Budgeted : Yes Budget Source : Genderal Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of district wide Blackboard Connect School Notification System subscription in the estimated amount of $43,850.00. Public Content Request approval to renew the district wide subscription of the Blackboard Connect Notification System through Blackboard, Inc. in the estimated amount of $43,850.00. Pricing is based on $1.25 for an estimated 33,080 students, for an estimated total of $41,350.00; and $2,500.00 for 24/7 support, for an estimated grand total of $43,850.00. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2018 through September 30, 2019. Copies of the renewal confirmation and original contract are attached. For additional information, please contact Andy Johnson, Program Director, Student Services, Safe Schools, Athletics and Discipline at (850) 689-7198. File Attachments BLACKBOARD QUOTE.pdf (59 KB) ORIGINAL CONTRACT 2013.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Quarterly Report of Subcontractors/Vendors, presented by Dustin Keith, Seat Management, Specialist and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 24, 2018 Absolute Date : Sep 24, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Quarterly Report of Subcontractors/Vendors, presented by Dustin Keith, Seat Management, Specialist. Public Content This is the quarterly report of subcontractors/vendors currently used on the Seat Management Technology Contract. File Attachments CACI Quarterly Report of Subcontractors-Vendors.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloosa/Walton, presented by Jerry Sansom, Principal, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 24, 2018 Absolute Date : Sep 24, 2018 Fiscal Impact : Yes Dollar Amount : $2,029.00 Budgeted : Yes Budget Source : School Internal Funds Recommended Action : Motion to approve Infrastructure Funding Agreement to the Workforce Innovation and Opportunity Act Memorandum of Understanding with CareerSource Okaloosa/Walton, in the amount of $2,029.00. This agreement commences July 1, 2018 and terminates June 30, 2019. Public Content Under CFR 678.700-678.760, educational programs funded through the Federal Carl D. Perkins Career and Technical Education Improvement Act of 2006 are required career center partners and subject to the cost sharing of infrastructure. The Perkins Act funding does not contribute toward the infrastructure cost. This agreement commences June 30, 2018 and terminates July 1, 2019. For additional information, please contact Jerry Sansom at 833-3500. File Attachments WIOA Memorandum of Understanding-2018-09-11.pdf (214 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 2018-2019 Uniform Statewide Assessment Calendar, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 24, 2018 Absolute Date : Sep 24, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve 2018-2019 Uniform Statewide Assessment Calendar. Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information