Okaloosa County School Board — Workshop Meeting, September 20, 2018 — reading text

provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for August 2018, totaling $19,391,053.64, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $19,391,053.64. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2018, totaling $19,391,053.64, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 02 - MIS 3478 - Warrant Register - August 2018.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Application for Impact Aid under P.L.81-874 for the 2018-2019 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 24, 2018 Absolute Date : Sep 24, 2018 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2018-2019 School Year naming Superintendent Mary Beth Jackson as the authorized representative for the Board. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Therefore, it is recommended that the School Board give authorization to file an application for Federal Impact Aid naming Mary Beth Jackson as the authorized representative for the Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Factory Direct Agreement: Gemaire, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Factory Direct Agreement with Gemaire. Public Content Request approval of the Factory Direct Agreement with Gemaire, a wholesale HVAC distributor, to provide wholesale pricing on equipment and parts from various manufacturers. Purchases will be made on an as needed basis. The agreement is effective September 25, 2018 through September 24, 2019. A copy of the letter is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments FACTORY DIRECT-GEMAIRE.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Amendment to Contract: Raptor Technologies, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classroom Recommended Action : Motion to approve the amendment to the Raptor Technologies contract, which was School Board approved July 9, 2018, to include the purchase of software and equipment for Destin Elementary School in the amount of $1,190.00. Public Content Request approval to amend the original contract with Raptor Technologies, which was School Board approved July 9, 2018, to include the purchase of software and equipment for Destin Elementary School in the amount of $1,190.00. Funds will be paid from General Funds, Project 5150 Digital Classroom. The subscription for Destin Elementary School is effective September 25, 2018 through September 24, 2019. Copies of the quote for Destin Elementary School and the School Board approved Raptor Technologies documents are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, (850) 689-7184. File Attachments RAPTOR QUOTE-DES.pdf (125 KB) BO APPROVED-RAPTOR.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $392,000.00 Budgeted : Yes Budget Source : Capital Funds, Project 2396 Field Lighting Replacement-Softball Recommended Action : Motion to approve the purchase of replacement lighting from Musco Lighting for the softball fields at Baker School, Fort Walton Beach and Crestview High Schools for a total amount of $392,000.00. Public Content Request approval to purchase replacement lighting for the softball fields at Baker School ($131,000.00), Fort Walton Beach High School ($131,000.00) and Crestview High School ($130,000.00) for a total amount of $392,000.00. The purchase is made through Sourcewell Bid 082114-MSL. Funding will be paid from Capital Funds, Project 2396 Field Lighting Replacement-Softball. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services, (850) 689-7159. File Attachments MUSCO LIGHTING QUOTE.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $321,971.00 Budgeted : Yes Budget Source : Capital Funds, Project 2398 Boiler Replacement Recommended Action : Motion to approve the purchase of HVAC equipment for Mary Esther