Okaloosa County School Board — Workshop Meeting, September 20, 2018 — reading text

Thursday, September 20, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 20, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 20, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 20, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Out-of-County Travel paid for the period of August 23 - September 6, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 20, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 23 - September 6, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 23 - Sept 6.pdf (11 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Workshop Meeting of September 6, 2018; Minutes of Regular Meeting of September 10, 2018, recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 6, 2018; Minutes of Regular Meeting of September 10, 2018. File Attachments 9-6-2018 DRAFT Workshop.pdf (276 KB) 9-10-2018 DRAFT Meeting.pdf (297 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for percussion instruments in the amount of $11,170.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 24, 2018 Absolute Date : Sep 24, 2018 Fiscal Impact : Yes Dollar Amount : $11,170.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for percussion instruments in the amount of $11,170.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for percussion instruments in the amount of $11,170.00. File Attachments RFQ 19-13.pdf (44 KB) RFQ 19-13 TAB.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for revision of School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students, presented by Andy Johnson, Director Student Services, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 24, 2018 Absolute Date : Sep 24, 2018 Fiscal Impact : No  Recommended Action : Motion to authorize the advertisement of Public Hearing for revision of School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students. Public Content A public hearing will be held to receive public input and consider approval of revisions to current School Board Policy 04-17 Extra Curricular Activity Eligibility and Participation Guidelines For Middle School Students. This revision, if approved, will authorize the Okaloosa County Middle School Athletic Conference Committee to consider requests for hardship waivers from the eligibility requirements of current School Board Policy. For additional information, please contact Andy Johnson, 689-7198. File Attachments 04-17 redline 09-13-18.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 9-24-18.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 20, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,525.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2018-09-24.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules,