Okaloosa County School Board — Workshop Meeting, December 8, 2025 — reading text

the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal of ITB 21-03 Fire Sprinkler Inspection Services, effective January 1, 2026, through December 31, 2026. Public Content Request approval to renew ITB 21-03 Fire Sprinkler Inspection Services, based on same pricing, terms and conditions. The awarded vendor is B & C Fire Safety, Inc. Funds will be paid from Capital Funds and the contract is effective January 1, 2026, through December 31, 2026. Copies of the renewal documents are attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance, at (850) 689-7159. File Attachments Renewal ITB 21-03 Fire Sprinkler Inspection Services.pdf (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Renewal of ITB 21-04 Fire Alarm Certification & Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal of ITB 21-04 Fire Alarm Certification & Repair, effective January 11, 2026, through January 10, 2031. Public Content Request approval to renew ITB 21-04 Fire Alarm Certification & Repair, based on same pricing, terms and conditions. The awarded vendor is Encore Fire Protection. Funds will be paid from Capital Funds and the contract is effective January 11, 2026, through January 10, 2031. Copies of the renewal documents are attached. For additional information, please contact Bobby McElroy, Program Director, Maintenance, at (850) 689-7159. File Attachments Renewal ITB 21-04 Fire Alarm Certification & Repair.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Tag-On Bid Purchase Over $50,000: Lancaster-Johnson and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $131,164.28 Budgeted : Yes Budget Source : School Food Service Fund - Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Pineview School for a total of $131,164.28. Public Content Request approval to purchase cafeteria equipment; Cold Serving Line, Hot Serving Line, Heated Serving Line, Utility Counter, and Cashier Stand, from Johnson-Lancaster and Associates, Inc. for Pineview School for an amount of $131,164.28. Purchases will be made through Pasco County Schools ITB-21-095-DM, funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quote are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments QUOTE_JOHNSON_LANCASTER _ASSOCIATES 11.14.25.pdf (1,487 KB) SERVING_LINES_PRICE_COMPARISONS_UPDATED.pdf (1,468 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $259,925.00 Budgeted : Yes Budget Source : General Fund, Project 2113 Triumph AI Grant Recommended Action : Motion to approve the purchase of 281 Dell Pro-16 Laptops from Dell for a total of $259,925.00. Public Content Request approval to purchase 281 Dell Pro-16 Laptops from Dell for a total of $259,925.00. The purchase is made through Contract #23023/43210000-23-NASPO-ACS, and funding will be paid from General Fund, Project 2113 Triumph AI Grant. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858. File Attachments DELL Quote 3000196377067.1.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Tag-On Bid Purchase Over $50,000: Dale Earnhardt Jr. Chevrolet, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,939.60 Budgeted : Yes Budget Source : Capital Funds, Project 0369 - DW - Vehicles Recommended Action : Motion to approve the purchase of a vehicle from Dale Earnhardt Jr. Chevrolet for a total of $67,939.60. Public Content Request approval to purchase one 2024 Sierra 2500 Reg Cab Pro 4WD Truck with a Reading Classic II Service Body and a Tommy Lift Gate for the Transportation Department for a total amount of $67,939.60 from Dale Earnhardt Jr. Chevrolet through Tallahassee Vehicle Contract #5137, funding will be paid from Capital Funds, Project 0369 - DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Ryan Gore, Program Director, Transportation, at (850) 689-7303. File Attachments TallahasseeVehicleContract5137_2024_Sierra_Documents.pdf (896 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Amendment to Service Agreement #26-89 Heath Blumer, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 8, 2025 - Workshop Meeting Type : Action (Consent) Dollar Amount : $14,190.00 Budgeted : Yes Budget Source : General Fund, Project 6110 Adult Education Tuition Recommended Action : Motion to approve an Amendment to Service