Okaloosa County BOCC — February 26, 2015 — Agenda Packet — reading text

Centers, Convention Center, and Tourist Destination Facilities • promotion of the Convention Center and Tourist Destination Facilities Attachment: I.b. Financial Update (3882 : Financial Update ? Jan (Charlotte Dunworth)) Amended Budget: (1)$15K transferred from convention center operations to personnel to cover overtime; (2) $25K added to convention center operations for Aramark annual investment contribution. FOURTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • expansion, renovation, reconstruction of the convention center and outdoor venues February 20, 2015 Tourist Development Department, Okaloosa County, FL 5 of 6 Packet Pg. 22 Financial Update – February 2015 1.b.a FIFTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • tourism promotion Attachment: I.b. Financial Update (3882 : Financial Update ? Jan (Charlotte Dunworth)) Amended Budget: (3)$15K transferred from special events to capital for interactive trade show booth th purchase; (4)$74K transferred from 5 penny promotional reserve for Destin to Fish production; (6)$125K transferred from SMP to BP. PROMOTIONAL ACTIVITIES (-548xxx accounts) Amended Budget: (3)$15K transferred to capital for interactive trade show booth purchase; (4)$74K th transferred from 5 penny promotional reserve for Destin to Fish production; (6)$125K transferred from SMP to BP. EMERALD COAST CONVENTION CENTER Convention center revenues and attendance year-to-date for the period October 2014 – January 2015. Recommendation to BCC: Approve the financial update as presented. February 20, 2015 Tourist Development Department, Okaloosa County, FL 6 of 6 Packet Pg. 23  1.c Tourist Development Council Meeting: 02/26/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3885) DOC ID: 3885 Promotional Reserve Transfer – replenish transfer to BP account (Charlotte Dunworth) Updated: 2/23/2015 11:23 AM by Aida Wilkinson Page 1 Packet Pg. 24  1.c.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: February 26, 2015 Attachment: I.c. Promo Reserves Trx BP (3885 : Promotional Reserve Transfer ? replenish transfer to BP account (Charlotte Dunworth)) TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Promotional Reserves Transfer – replenish BP trx (AG Audit Finding Resolution) STATEMENT OF ISSUE: Request a transfer of $125,724 from fifth percentage promotional activities reserves to the current year media campaign. BACKGROUND: To complete the corrective action related to Findings 18 and 19 of the Auditor General's Preliminary and Tentative Audit Findings, a total of $125,724 in tourist development tax funds was transferred into BP accounts. A revenue transfer of $125,724 from 1151R-312145 to 1157R- 312145 and an expense transfer of $125,724 from 1151-548042 to 1157-548042 have been performed. A Strategic Marketing Plan will be brought forth at a future meeting for the expenditure of those funds in accordance with the BP funding agreement. A transfer from fifth penny promotional reserves is needed to replenish the tourist development tax funds and make the current year budget “whole” again. There is currently $2.1M in promotional reserves in the 5th penny, which exceeds the required reserve policy amount of $831K. Pursuant to Section D.200(1)(e) of the TDD Operations & Procedures Manual, the TDC shall provide its recommendation on budget modifications and allocation of reserve funds to the BCC. OPTIONS: Approve or Disapprove RECOMMENDATION TO BCC: Transfer $125,724 from fifth percentage promotional activities reserves (1151-599146) to the current year media campaign (1151-548042). Packet Pg. 25  1.d Tourist Development Council Meeting: 02/26/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3886) DOC ID: 3886 FWC/FDEP Turtle Friendly Lighting Retrofit Grant (Jim Trifilio) Updated: 2/23/2015 11:30 AM by Aida Wilkinson Page 1 Packet Pg. 26  1.d.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: February 26, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Attachment: I.d. FWC Turtle Lighting Grant (3886 : FWC/FDEP Turtle Friendly Lighting Retrofit Grant (Jim Trifilio)) Jim Trifilio, Coastal Management Coordinator SUBJECT: FWC/FDEP Sea Turtle Lighting Retrofit Grant STATEMENT OF ISSUE: Request approval to accept FL Dept of Environmental Protection (DEP) and FL Fish & Wildlife Conservation Commission (FWC) grant agreement to install wildlife friendly lighting on or near beachfront conservation lands at no cost to the County. BACKGROUND: FWC has identified the following beachfront conservation lands: James Lee Park, John Beasley Park, and Newman C. Brackin Park. Lights visible from the beach that could impact nesting and hatchling sea turtles on these conservation lands will be replaced with wildlife friendly lighting, which would qualify for Early Restoration funding pursuant to the Deepwater Horizon Oil Spill Phase II Early Restoration Plan and Environmental Review. Some of the funds will also be used to maintain the lighting retrofits once replaced over the next three years. Funds are available for all County-owned conservation lands and the adjacent properties located 1,000 feet surrounding the nesting beach on the conservation land. The grant term is four years from date of execution, with an estimated total cost of $431,900. The County would be reimbursed 100% of the retrofit lighting costs for County-owned parks. FWC requests a 25% match for private properties located within 1,000 adjacent feet; however, the County is not involved in that element of the grant. OPTIONS: Approve or Disapprove RECOMMENDATION TO BCC: Accept the FWC/FDEP Sea Turtle Lighting Retrofit Grant. Packet Pg. 27  1.d.a DEP Agreement No. _____ FWC Agreement No. _____ Attachment: I.d. FWC Turtle Lighting Grant (3886 : FWC/FDEP Turtle Friendly Lighting Retrofit Grant (Jim Trifilio)) GRANT AGREEMENT THIS AGREEMENT is entered into between the FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the “DEP”), the FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION (hereinafter referred to as “FWC”) and Okaloosa County (hereinafter referred to as “Grantee”), a local Comment [KKS1]: Needs to be identified by government, to provide financial assistance for appropriate lighting on or near beachfront conservation entity with contracting authority (e.g., the BOCC) lands located within Okaloosa County. This effort will protect nesting sea turtles and their hatchlings while still providing proper lighting for human health and safety. WHEREAS, the FWC has identified lights visible from the beach that could impact nesting and hatchling sea turtles on state and local conservation lands in Okaloosa County and seeks to minimize impacts from these lights by replacement with wildlife friendly lighting, which would qualify for Early Restoration funding pursuant to the Deepwater Horizon Oil Spill Phase II Early Restoration Plan and Environmental Review; and, WHEREAS, Okaloosa County is committed to protection of threatened and endangered sea turtles nesting on County beaches and has adopted a local lighting ordinance to reduce lighting impacts to these species; and WHEREAS, the Fixed Capital Outlay Budget Authority for Early Restoration Projects was appropriated in the DEP FY 2011-2012 budget; and, WHEREAS, FWC does have Fixed Capital Budget Authority to spend the Early Restoration funds. NOW, THEREFORE, in consideration of the mutual benefits to be derived here from, the DEP, the FWC, and Grantee do hereby agree as follows: 1. Duties of the DEP, the