Okaloosa County BOCC — February 26, 2015 — Agenda Packet — reading text

DESTIN 4 /15 01/08/15 21 V1502559 004710 CITY OF DESTIN 210,416.45 .00 W DESTIN BCH POST CON TOTAL CITY OF DESTIN .00 210,416.45 .00 591001 BT−GENERAL FUND 4 /15 01/02/15 19 BUDGET−4 69,015.00 JANUARY 2015 TOTAL BT−GENERAL FUND .00 69,015.00 .00 591201 BT−DEBT SERVICE FUND 4 /15 01/02/15 19 BUDGET−4 27,665.00 JANUARY 2015 TOTAL BT−DEBT SERVICE FUND .00 27,665.00 .00 TOTAL 1ST TDT−BEACHES & PARKS −109,350.00 317,597.56 .00 Packet Pg. 88 RUN DATE 02/18/2015 TIME 16:19:56 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 2.c.a Attachment: II.c. Expenditure Transactions (3892 : Expenditure Transaction Report ? Jan (Charlotte Dunworth))  SUNGARD PENTAMATION, INC. PAGE NUMBER: 18 DATE: 02/18/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 16:19:52 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549004 COMMISSIONS−PROP APPRAISE 4 /15 01/15/15 21 V1502830 004028 SMITH TIMOTHY P 1,528.51 .00 JAN−MAR 2015 TOTAL COMMISSIONS−PROP APPRAISE .00 1,528.51 .00 549005 COMMISSIONS−TAX COLLECTOR 4 /15 01/15/15 24 000004 BENJAMIN F ANDER 1,043.41 11/14 TX ACH TOTAL COMMISSIONS−TAX COLLECTOR .00 1,043.41 .00 591201 BT−DEBT SERVICE FUND 4 /15 01/02/15 19 BUDGET−4 28,217.00 JANUARY 2015 TOTAL BT−DEBT SERVICE FUND .00 28,217.00 .00 TOTAL SPECIAL ASSESSMENT .00 30,788.92 .00 Packet Pg. 89 RUN DATE 02/18/2015 TIME 16:19:56 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 2.c.a Attachment: II.c. Expenditure Transactions (3892 : Expenditure Transaction Report ? Jan (Charlotte Dunworth))  SUNGARD PENTAMATION, INC. PAGE NUMBER: 19 DATE: 02/18/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 16:19:52 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 562752 PORTE COCHERE 4 /15 01/08/15 21 V1502590 008408 GGI LLC D/B/A GE 2,940.00 .00 TO3 PROF SVCS TOTAL PORTE COCHERE .00 2,940.00 .00 563790 OTHER IMPROVEMENTS 4 /15 01/08/15 21 1502543 012182 ATKINS 236.71 .00 TO3MARLER PARK IMP TOTAL OTHER IMPROVEMENTS .00 236.71 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 3,176.71 .00 Packet Pg. 90 RUN DATE 02/18/2015 TIME 16:19:56 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 2.c.a Attachment: II.c. Expenditure Transactions (3892 : Expenditure Transaction Report ? Jan (Charlotte Dunworth))  SUNGARD PENTAMATION, INC. PAGE NUMBER: 20 DATE: 02/18/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 16:19:52 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711242 − FDOT URBAN CORR 12 (O) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534410 CS−O.C.T. 4 /15 01/22/15 13 24,079.00 BA−#56 TOTAL CS−O.C.T. 24,079.00 .00 .00 TOTAL FDOT URBAN CORR 12 (O) 24,079.00 .00 .00 Packet Pg. 91 RUN DATE 02/18/2015 TIME 16:19:56 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 2.c.a Attachment: II.c. Expenditure Transactions (3892 : Expenditure Transaction Report ? Jan (Charlotte Dunworth))  SUNGARD PENTAMATION, INC. PAGE NUMBER: 21 DATE: 02/18/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 16:19:52 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’4’ and transact.fund=’104’ ACCOUNTING PERIOD: 5/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711470 − FDEP DUNE WALKOVERS (C) ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563790 OTHER IMPROVEMENTS 4 /15 01/21/15 11 109,350.00 BT−15−13 4 /15 01/22/15 13 109,350.00 BA−#55 TOTAL OTHER IMPROVEMENTS 218,700.00 .00 .00 TOTAL FDEP DUNE WALKOVERS (C) 218,700.00 .00 .00 TOTAL TOURIST DEVELOPMENT FUND 133,429.00 725,954.72 36,193.63 TOTAL REPORT 133,429.00 725,954.72 36,193.63 Packet Pg. 92 RUN DATE 02/18/2015 TIME 16:19:56 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 2.c.a Attachment: II.c. Expenditure Transactions (3892 : Expenditure Transaction Report ? Jan (Charlotte Dunworth))  2.d Tourist Development Council Meeting: 02/26/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3893) DOC ID: 3893 Reconciliation of Promotional Reserves Funds – Feb (Charlotte Dunworth) Updated: 2/23/2015 11:47 AM by Aida Wilkinson Page 1 Packet Pg. 93  2.d.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: February 26, 2015 TO: Tourist Development Council Attachment: II.d. Recon of Promo Reserves (3893 : Reconciliation of Promotional Reserves Funds ? Feb (Charlotte Dunworth)) FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds STATEMENT OF ISSUE: Per the adopted FY15 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” BACKGROUND: Promotional reserve funds were allocated to Peter Mayer task order 160 for placement in Visit Florida Meetings E-Newsletter as well as placement in and creative development for Audubon Magazine. The task order was subsequently revised to correct the dollar amount for the Audubon Magazine publication. At its January 22 meeting, the TDC recommended a revised Strategic Marketing Plan which included the reallocation of $808 from the media campaign to promotional reserves. At its January 22 meeting, the TDC recommended displaying marketing billboards around the area at the International Cherry Blossom Festival in Macon, GA. Promotional reserves in the amount of $20,338 remain available for appropriation. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 94  2.e Tourist Development Council Meeting: 02/26/15 02:00 PM 1540 Miracle Strip Parkway Department: