Okaloosa County BOCC — March 4, 2014 — Attachment No 2 American Suncraft

RE, :iL ioi3MS CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: . Tracking Number: J 4 COntractor/Lessee Name:. _P. . . Grant Funded: YES NO Purpose &h à2 -i Date/Term 1 M GREATER THAN $50,000 Amount 2 LI GREATER THAN $25,000 Department. 3 $25,000 OR LESS Dept Monitor Name MJ4 Document has been reviewed and includes any aftachmenls or exhibits Purchasing Review Date: /,2 jo13 PureIcsticg Director or designee County Attorney Review Date:_ County Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager  C) Cs1C/) - < 0 0 9 cr ci) U) I oSQ @) Co uJ - Co 0 <0 o LiJ> L() Lo 0 cQ c CQ ODZ Q D 4: caOQ D LL Z (-) o OLL c zt >o 4r _iñ - 1A - - 4:> >- ciD iii Z 0 ,.* z uj 1-0 ) U) <4: D) -C/) E I - 00 Q) o Co 4-.. 0 o 0 Co i- '- rv D — m -c - > E o I- 0 U) 0 <0 uJ — a. ° 3 .2 Cl) 2 E 'ffi n N Co 4: 0 0 L1 — cJ Zan Fedorak From: Jeff Littrell Sent: Monday, February 10, 2014 8:54 AM To: Jack Allen Cc: Zan Fedorak; Kimberly Kilpatrick; Jeb S. Chessher; Beth Brant; Alice Gaston Subject: FW: Repair & Paint Countryview & Bluewater Tanks (WS 24-24) - Bid Award Recommendation Attachments: bid tab. pdf; bid recommendation_Poly. pdf; agenda narrative.doc; budget. pdf Jack, OCWS staff concurs with the recommendation from our consultants, Polyengineering, to award the bid to Repair and Paint Country View and Bluewater Tanks (WS 24-14) to American Suncraft Construction Co., Inc., they being the lowest responsive and responsible bidder meeting spec. A .pdf file of the consultant's letter of recommendation is attached to this email. We recommend bid award for a lump sum total of $543,475.00. If you have any questions or need anything else from us, please let me know. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Mark Wise Sent: Friday, February 07, 2014 2:33 PM To: Jack Allen Cc: Zan Fedorak; Beth Brant; Jeff Littrell; Kimberly Kilpatrick; Jeb S. Chessher Subject: Repair & Paint Countryview & Bluewater Tanks - Bid Award Recommendation Hijack, We are recommending this bid award to the lowest responsive, responsible bidder meeting specs - American Suncraft, with a bid of $543,475.00. They were the lowest bidder by far; they are definitely a qualified company to perform this work, as evidenced by all the tanks they've painted for us in the past. If it all possible, please aim to get this on the Feb 18 BCC agenda. Attached is information for the bid award. - Bid tab - Bid recommendation from Poly - Background narrative - Budget ... $700,000 is available in this line item Our department's official recommendation will be coming from Mr. Littrell this afternoon. (Thanks for the good work Beth!) Thanks, Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 651-7502 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.  C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) C) o d C) d C) C) C)C) C) C) U) C) C) C) C) C) U) U) U) (N C) U) U) U). C 00 m - ,- 4o w ON U) U, (0(0) q. N: 69 ta Goa. 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M. _J (N 0) C OW E E EE U LL..LL0LL0) U) L LL L U) co IL 2 01 ( (N z (N C U)l Co WI LLI 4- 0)0) 0) QIdI I Z1 _ W Lii i N. 00 0) (01 WI :2 -,z a) QI' IP To: Jack Allen POLYENGINEERING, INC. ARCHITECTURE. ENGINEERING. SOLUTIONS. Okaloosa County Purchasing Date: 2/18/2014 LETTER OF TRANSMITTAL Job No: 41-459 Re: Repair and Paint Countryview and Bluewater Tanks (2014) WE ARE SENDING YOU U Attached 0 Under separate cover via ,the following items: U Shop Drawings U Specifications Plans 13 Samples D Prints U Copy of Letter U Change Order 0 COPIES NO. DESCRIPTION 5 1 I - Contract Documents (above referenced project) CD containing PDF of Contract Documents D For Approval U No Exception Taken U Resubmit Copies for Approval U For Your Use U Make Corrections Noted U Submit Copies for Distribution U As Requested U Revise and Resubmit U Return Corrected Prints U For Review and Comment U Submit Specified Item U For Bid Due D Rejected THESE ITEMS ARE TRANSMITTED AS CHECKED BELOW: REMARKS Please find enclosed five sets of Contract Documents and one CD for the Repair & Paint Counrtyview & Bluewater Tanks project. After they have been executed, please return two sets, one for POLY's file and one for the Contractor. COPY TO: 41-459C SIGNED: 13eth03rct4'lt P. 0. Box 841 • Shalimar, Florida 32579 • Phone: (850)609-1100 • Fax: (850) 609-1101 www. polyengineering.com