Okaloosa County BOCC — May 6, 2014 — Grant Application — reading text

NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT WATER SUPPLY DEVELOPMENT COMMUNITY ASSISTANCE INITIATIVE 2013-2014 DESCRIPTION AND APPLICATION PACKAGE ** Grant Applications are due by October 31, 2013. ** For more information, contact: Paul Thorpe Northwest Florida Water Management District 81 Water Management Drive Havana, FL 32333 Telephone: (850) 539-5999 Paul. Thorpe@nwfwmd.state.fl.us Community Assistance Initiative Page 1 PURPOSE The Water Supply Development Community Assistance Initiative is intended to help communities across the District meet local water supply challenges while also addressing regional priorities for water resource protection and management. The Northwest Florida Water Management District's (District) invites proposals from local governments and publicly or privately owned water supply utilities operating within the jurisdiction of the District's16-county area for cooperative or cost-share water supply development projects. ELIGIBLE APPLICANTS Eligible applicants include local governments and publicly or privately owned utilities providing water supplies to northwest Florida communities. AVAILABLE FUNDS Subject to approval of the District's fiscal year (FY) 2013-2014 budget, the District will make grant funds available on a competitive basis for local water supply development assistance. An eligible applicant may submit up to two applications. PROJECTS ELIGIBLE FOR FUNDING Grant funding through this initiative is available for water supply development projects throughout the District’s 16-county area. Per section 373.019, F.S., water supply development encompasses the planning, design, construction, operation, and maintenance of public or private facilities for water collection, production, treatment, transmission, or distribution for sale, resale, or end use. Eligible projects may include reuse of reclaimed water and conservation projects that result. in quantifiable water savings, as well as traditional water supply development and alternative water supply development projects. System maintenance, land acquisition, and projects otherwise not meeting the definition of water supply development are not eligible for funding under this initiative. Local governments and publicly or privately owned utilities within the Northwest Florida Water Management District are eligible to submit proposals under this initiative. APPLICATION PROCESS The grant application process begins with notice of availability of grant funding. The District will announce the cycle through e-mail and mail announcement, advertisement on the District's official website (htto:/Awww.nwfwmd.state.fl.us/), and announcement in the Florida Administrative Record. Applicants may obtain an application package from the District's website or by calling or writing District headquarters. The announcement will indicate the deadline for submitting applications (see program schedule below) and will indicate the types of projects eligible for funding. Potential applicants are encouraged to attend an informational workshop on the grant program, as indicated in the program schedule below. Community Assistance Initiative Page 2 PROJECT SELECTION A Grant Evaluation Committee composed of District staff will evaluate and score each project to make recommendations to the Governing Board. Staff recommendations will be provided to the Governing Board for final project selection. The evaluation and scoring will be based on the criteria described below. All applicants will be notified of the Governing Board’s decision for the selection of projects to be funded during the specified Fiscal Year. PROGRAM SCHEDULE The following schedule provides important dates for this program: Event Date Grant Cycle Opens August 1, 2013 Informational Workshop, District Headquarters, Midway* September 4, 2013, 1:00 pm EDT Grant applications due October 31, 2013 Staff recommendations for funding presented to the Governing Board December 12, 2013 Agreements sent to awardees January 2014 *More information, maps and directions to be available on the District website. CONDITIONS FOR RECEIVING FUNDS Cooperative Agreement. Each grant recipient must enter into a cooperative agreement with the District. The agreement will specify a schedule, milestones to be achieved, and work products/deliverables, and it will include terms and conditions for contract management and administration. Completion of Projects. Projects awarded grant funds must be completed within twenty- four months of execution of the cooperative agreement. Proposals indicating greater than two years for project completion will not be considered. Ownership of Facilities. Applicants will be required to construct, own, operate, and maintain all facilities constructed with District grant funds, in accordance with state, federal, and local regulations. Compensation Provisions. Unless otherwise agreed to by the District in writing, grant funds will be provided on a reimbursement basis after completion of the project. In cases of financial hardship, the District may consider interim reimbursement payments on a no- more-frequently than monthly basis. Contract Administration Procedures. Additional conditions will be required by the District for contract management and administration purposes. Project Funding. Grant funding provided normally may not exceed 50 percent of the overall project cost. Exceptions may be made, however, at Governing Board discretion for projects serving financially disadvantaged communities. Community Assistance Initiative Page 3 APPLICATION EVALUATION CRITERIA Criterion Explanation and Guidelines Evaluation of whether the project: (1) implements approved District plans [e.g., regional water supply plans (RWSPs), Surface Water Improvement Support of the and Management (SWIM) Plans, Minimum Flows and Levels (MFLs), District’s Core Restoration plans], (2) effectively addresses issues documented for Water Missions Resource Caution Areas, RWSPs, SWIM, and MFL priorities, (3) addresses other water resource challenges or related public health or safety problems, and/or supports establishment of a dependable, sustainable supply of water, or (4) otherwise addresses District areas of responsibility.* Addresses ; og: ae Statutory Water Evaluation of whether the project implements statutory priorities, such as Supply alternative water supply, reuse, storage, recharge, or conservation of water, Priorities in a manner that contributes to the sustainability of regional water sources. Environmental | Evaluation of whether the project provides substantial environmental Benefits benefits by preventing or limiting adverse water resource impacts. Readiness for Implementation Evaluation of the status of planning, engineering, permitting, and funding development, as well as the applicant’s ability to complete the project within 24 months. Financial Need Assessment of the need for funding assistance. Ability to ; ; wy: a. Operate and Assessment of the applicant’s ability to operate and maintain completed Maintain projects. Clearly Consideration of: (1) the quality of the project plan/description, (2) Identified identification of project objectives and outcomes, and (3) the likelihood the Outcome project will achieve the indicated objectives and outcomes. Administrative Evaluation Consideration of: (1) any outstanding regulatory issues and (2) whether the utility or local government has appropriate conservation or other resource sustainability measures in place. *Areas of responsibility outlined in section 373.036, F.S. Community Assistance Initiative Page 4 Northwest Florida Water Management District Water Supply Development Community Assistance Initiative Fiscal Year (FY) 2013-2014 APPLICATION FORM Please answer all questions in the spaces below. Applications should adhere as closely as possible to this form, as missing information may adversely affect the application's ranking. Please include with the application one or more project area maps, as well as any additional documentation that would help provide an understanding of the proposal and existing conditions (photographs indicative of current conditions, project designs or conceptual plans, monitoring data, etc.). If needed, District staff will contact the applicant to request additional information or supporting documents. An electronic version of this form can be obtained from the Northwest Florida Water Management District (NWWFWMD) website (http:/Awww.nwfwmd.state.fl.us/). Submit this application with any supporting information to: Paul Thorpe Northwest Florida Water Management District 81 Water Management Drive Havana, FL 32333 Paul. Thorpe@nwfwmd.state.fl.us Applications may be submitted by mail, electronic mail, or hand delivery. It is strongly recommended that applications be sent with read receipt enabled (if electronic submittal) or with return receipt required (if sent by mail). If hand delivering the application, it should be delivered no later than 5:00 p.m. to ensure a received date stamp no later than October 31, 2013, is provided. Applications must be received at District Headquarters no later than Thursday, October 31, 2013. If there are any problems experienced with this form, or if there are any other questions, please contact Paul Thorpe at the e-mail address listed above or by calling (850) 539-5999. Community Assistance Initiative Application Page 1 Please type (field will expand) or print clearly. Section 1. General Information Project Name: Mid County Tank #4 Project Location (City / County): Crestview / Okaloosa Name(s) of Applicant(s): Okaloosa County Water and Sewer System Name, Address, & Phone Numbers of Project Manager/Point of Contact Name, Title: Mark Wise, P.E. - Deputy Director Entity: Okaloosa County Water and Sewer System Mailing Address: 1804 Lewis Turner Blvd., Suite 300 Address (continued): City/State: Fort Walton Beach, FL ZIP 32547 Phone: 850-651-7502 E-mail address: mwise@co.okaloosa.fl.us Section 2. Project Overview a) Project Summary (identify the project goal, generally describe the water resource problem, and identify applicant or other local government entity that will own, manage, and maintain any facilities constructed). Construct new 1 MMG hydropillar style elevated water tank on northern loop of Okaloosa County Water and Sewer's Mid County service area. The proposed new tank will provide more storage for water from Okaloosa County's northern wellfield, that is then transmitted south to relieve coastal pumping in the Garniers and former County West service areas, as directed in the Regional Water Supply Plan. The coastal wells in the County West area are no longer in use and that permitted pumpage has been transferred to the Mid County CUP by the District. The applicant will be Okaloosa County Water and Sewer System, an Enterprise Fund department of Okaloosa County. The County will own, manage and maintain the new water tank, as well as the required connecting water main. b) Funding Request/Matching Funds Funding requested: $ 1,250,000 (1/2 cost of new tank only) 2,753,500 (new tank, tank site, all engineering services, Total project cost: $ permitting costs and required connecting water main to existing system) Community Assistance Initiative Application Page 2 Section 3. Detailed Project Description a) Concisely describe the need or problem to be addressed. Adequate elevated storage is available for the southern zone of OCWS' Mid County service area via two existing elevated storage tanks. However, more elevated storage is needed in the northern zone, as it has only a single 300,000 gallon tank. The customer population has increased in the area and another tank is needed to enable the existing tank to be removed from service for maintenance, as well as to provide additional storage for water that is sent to the south end of the County. b) Concisely and accurately describe