Okaloosa County BOCC — 2013 meeting #1122 (date undetermined) — 2013-2014 Strat Plan — reading text

practices b) Draft and inventory approved standard details and drawing criteria c) Maintain the QA/QC protocol for the development and release of construction documents d) Require all document requests be provided to and scheduled through the design engineer Goal 2 Monitor the effectiveness of recently amended minimum standards related to construction and development with respect to the financial constraints of the development community while providing an acceptable level of standards for the citizens of Okaloosa County Objective To ensure that development standards are reasonable to allow for continued growth while maintaining acceptable levels of standards Action/Strategies a) Participate in regular Governmental Affairs committee meetings with the BIA b) Identify codified language that becomes problematic to the development process c) Obtain input from staff related to the proposed changes d) Conduct periodic workshops with interdepartmental staff and the building community to discuss recent revisions and any proposed changes 57 Goal 3 Maximize the efficiency of available staff and reduce overall project design duration Objective To minimize the amount of time projects are in design when construction funding is available determine which projects are best suited for in-house versus external design Action/Strategies a) Assess each individual project timeline and budget constraints to determine which projects shall be completed by in house staff or an on board consultant b) Coordinate with utility entities at no later than the 60% design effort c) Utilize concise boilerplate specifications for all Public Works led projects d) Work with partnering agencies to streamline the planning, design and permitting process for alternatively funded projects to ensure timely completion e) Participate in monthly area utility coordination meetings to provide utility providers with as much advance notice as possible of upcoming projects Goal 4 Maintain intradepartmental coordination standards to ensure projects comply with all applicable federal, state and local standards for design and construction from concept to completion Objective To ensure that all projects performed with in-house resources comply with all applicable design and construction standards Action/Strategies a) Program annual budget funding to be used as grant match for projects supported with federal and state dollars b) Coordinate with Purchasing and Contracts & Grants departments to develop a pre-approval checklist to ensure projects are approved and granted dollars are expensed to the expiration of the grant term c) Track staff time, tasks and expenses relative to each project to measure the effectiveness of completing projects on time 58 MOSQUITO CONTROL DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Maintain an aggressive larviciding program through expansion of gambusia fish applications and breeding sites Objective To reduce adult mosquito populations Action/Strategies a) Use Vector Control Management System (VCMS) to optimize larviciding efforts and reduce chemical usage b) Identify and nurture additional gambusia breeding sites to reduce travel costs and response time for application c) Identify, document and verify mosquito breeding sites using existing hand-held GPS and data recorder systems d) Develop efficient multi-site treatment routes to reduce travel costs Goal 2 Increase efficiency of existing equipment Objective To develop and implement a process plan to extend the useful life of the MC equipment inventory Action/Strategies a) Development of Equipment Maintenance Log b) Review State Mosquito Control Program Equipment Surplus Offerings when available c) Consistent response to Vehicle Maintenance notifications from Fleet Goal 3 Develop Mosquito Control Program assessment tools Objective To communicate Mosquito Control Program activities and accomplishments to stakeholders Action/Strategies a) Develop a process to extract VCMS data and import into Google Earth to generate mapping of project and program maps b) Expand County internet website to more efficiently communicate Mosquito Control activities, observations and strategies c) Develop an integration plan for VCMS and existing work order program to maximize reporting capabilities 59  Goal 4 Maintain compliance with state grant program which funds a portion of the Mosquito Control Program Objective To achieve and maintain 100% compliance with state grant criteria Action/Strategies a) Create electronic schedule of grant deliverables b) Train supervisor and foreman for most informed awareness of grant criteria c) Develop a quality control process for review of grant documents d) Improve ability to fully utilize grant funding by establishing communication protocol between FDACS, Contracts & Grants Department and Mosquito Control Program RECYCLING DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Develop a strategy for increasing recycling participation within Okaloosa County in both the residential and commercial sector Objective To reduce overall waste disposal as good stewards of the environment and evaluate recycling material as a sustainable revenue source Action/Strategies a) Send out promotional material to multi-family complexes and businesses encouraging them to consider recycling options via contract haulers b) Work with the construction and demolition (C&D) debris industry to institute C&D recycling c) Work with Okaloosa Environmental Council and Okaloosa Citizens Alliance and Greater Fort Walton Beach Chamber to promote residential and commercial recycling opportunities d) Continue efforts to expand enhanced recycling services throughout the franchised areas of Okaloosa County via 1+1+1 service through contract hauler 60 Goal 2 Research a market center for the materials generated at the Wright Yard Waste Facility and Baker Landfill Objective To develop a revenue stream from processed yard waste Action/Strategies a) Establish agreements with vendors identified in the innovative grant beneficial market analysis to purchase the by-products of the Recycling Section’s yard waste processing operations b) Continue to research technologies and methodologies that can provide a more beneficial market for the end product c) Within the rate structure, establish a fund for equipment replacement cost Goal 3 Manage white good and waste tires in the most efficient and cost-effective way while maintaining regulatory compliance Objective To develop a revenue stream to offset declining Municipal Solid Waste (MSW) revenues and to promote proper disposal of these items to deter illegal dumping Action/Strategies a) Promote existing disposal opportunities to local residents b) Educate the public on the adverse effects of illegal dumping of these items through events such as Earth Day and America Recycles Day 61 PARKS DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Maintain all Okaloosa County Parks and facilities (buildings and play structures) to meet or exceed safety standards and guidelines, are structurally sound, and in compliance with state and county regulatory codes. Objective To be proactive by inspecting parks and facilities, making minor repairs immediately, generating work orders for repairs or service, and keeping grounds clear and free of potential hazards or risks. Action/Strategies a) Provide in-house training of grounds keeping staff on all proper guidelines as it relates to grounds keeping duties, allow staff time to attend classes to obtain CEU’s for maintaining Lawn and Ornamental Spray License; maintain all Parks Groundskeepers personnel with active Limited Lawn and Ornamental Pest Control licenses b) Grounds equipment maintenance costs will be tracked by work order; these costs will be used to prioritize replacement c) Reduce vandalism by implementing a “Park Host Program” at 2 rural County parks (Wilderness Landing, Garden City) d) Provide adequate park lighting that will provide for night time observation of the property but will deter unapproved after hours use. e) Provide periodic visual inspections of all play structures in county parks, minimum of 3 times a year. Provide in depth inspections on a minimum of 2 play structures a year, inspections performed by an in-house Certified Playground Safety Inspector (CPSI) f) Increase ADA features for accessibility in parks amenities to include: play structures, picnic tables, water fountains, urinals, hand rails, sidewalks, parking, etc. When older non-accessible amenities require replacement, replacement will be with new ADA compliant components. 62 Goal 2 Maximize park availability countywide. Objective To efficiently utilize funds and resources throughout the County Action/Strategies a) Identify possible land purchases for the construction of one new park in areas not meeting the National Recreation and Parks Association (NRPA) guidelines for service areas. Utilize a rotational system whenever possible in the development of new parks b) Research through cooperative partnerships, areas that could provide the potential construction of County parks. These partnerships include the Military, School Board, Division of Forestry, Northwest Florida Water Management, residential developments and others Goal 3 Reduce the demand for energy, lower monthly utility costs and utilize environmentally safe cleaning products for park facilities Objective To decrease operating expenses in County and Unincorporated Parks, and to promote sustainability Action/Strategies a) Encourage all sports associations, sports organizations, or groups using County facilities schedule as many activities as possible in daylight hours to help reduce the electrical charges at the facilities. Provide each association/organization with information outlining historical energy consumption at these facilities. b) Reduce the daily lighting usage at the Baker Area Recreational Association’s covered arena. Work together with the association on reducing energy consumption by 10% c) Install motion activated sensors for lighting in 4 park restrooms d) Install photo cells for outdoor parking lot lighting at 2 beach access ways e) Monitor all monthly utility bills including: gas, water, sewer and