Okaloosa County BOCC — 2013 meeting #1141 (date undetermined) — HDR CEI scope — reading text

verify quantity calculations and field measure for payment purposes as needed to prevent delays in the Contractor’s operations and to facilitate prompt processing of such information in order for the County to make timely payment to the Contractor. (6) Monitor and submit reports to the County of each Contractor and sub-contractor’s compliance with specifications and special provisions of the Construction Contract in regard to payment of predetermined wage rates in accordance with the County and any required federal procedures. (7) The County will provide all required Public Information Services. (8) Video-tape the pre-construction conditions throughout the project limits. Provide a digital photo log or video of project activities, with heavy emphasis on potential claim items/issues and on areas of real/potential public controversy. The Consultant shall have a digital camera for photographic documentation of pre- construction state and of noteworthy incidents or events during construction. The taking of the photographs shall begin the day prior to the start of construction and continue tegulatly throughout this project. Photographs shall be taken the days of Conditional, Partial, and Final Acceptance. 10.0 PERSONNEL: 10.1 10.2 10.3 General Requirements: The Consultant shall staff the project with the qualified personnel necessary to efficiently and effectively carry out its responsibilities under this Agreement. Personnel Qualifications: ’ 4 £he Consultant shall udlize only competent sersoancequaliied by. experience, ane. 0 education. Staffing: Once authorized, the Consultant shall establish and maintain an appropriate staff through the duration of construction and completion of the final estimate. Responsible personnel, thoroughly familiar with all aspects of construction and final measurements of the various pay items, shall be available to resolve disputed final pay quantities until the appropriate Construction Contract has been paid off. Construction engineering and inspection forces will be required of the Consultant at all times while the Contractor is working. If the Contractor operations ate substantially reduced or suspended, the Consultant will reduce its staff appropriately. In the event that the suspension of the Contractor’s operations requires the removal of the Consultant forces from the project, the Consultant will be provided sufficient time to demobilize, telocate, or terminate such forces. 11.0 QUALITY ASSURANCE (QA) PROGRAM: 11.1 Quality Reviews: The Consultant shall conduct an initial review to make certain his own organization is in compliance with the requirements cited in the Scope of Services. This Quality Review shall be conducted to evaluate the adequacy of materials, processes, documentation, procedures, training, guidance, and staffing included in the execution of the Agreement. Quality Reviews 12.0 13.0 14.0 15.0 16.0 : 1Sibe Generak - roots aS Ba ee nee shall also be developed and performed to achieve compliance with specific QA provisions contained in the Agreement. This review shall be performed within 30 calendar days of the start of construction. 11.2 QA Plan: Within thirty (30) days after receiving award of an Agreement, Consultant shall furnish a QA Plan to County Engineer. The QA Plan shall detail the procedures, evaluation criteria, and instructions of Consultant’s organization for providing services pursuant to this Agreement. 11.3 Quality Records: The Consultant shall maintain adequate records of the quality assurance actions performed by his organization (@ncluding subcontractors and vendors) in providing services and products under this Agreement. All records shall indicate that nature and number of observations made, the number and type of deficiencies found, and the corrective actions taken. These tecords shall be available to County, upon request, during the Agreement term. All records shall be kept at the primary job site and shall be subject to audit review. The consultant is to have a full set of plans and specifications at the job site at all times. CERTIFICATION OF FINAL ESTIMATES: 12.1 Final Estimate and As-Built Plans Submittal: Prepare documentation and records in compliance with the Agreement. AGREEMENT MANAGEMENT: a4 With each monthly invoice submittal, Consultant will provide a brief Status Report for the Agreement. When the Consultant identified a condition that will require an Amendment Request (AR) to the Agreement, the Consultant will communicate the need to the County Engineer or designee for review and approval. 13.2 Invoicing Instructions: Monthly invoices shall be submitted to the County in a format and schedule defined by County. SUB-CONSULTANT AND SUB-CONTRACTOR SERVICES Upon approval by the County Engineer or designee, and prior to performance of work, the Consultant may sub-contract for engineering surveys, materials testing, or specialized professional services. All sub-consultants and sub-contractors must be FDOT pre-qualified in the area of services being performed and be approved by County. OTHER SERVICES: Upon written authorization by the County, the Consultant will perform additional services in connection with the project or otherwise identified in the Agreement. POST CONSTRUCTION CLAIMS REVIEW: 17.0 18.0 19.0 In the event the Contractor submits a claim for additional compensation and/or time after Consultant has completed the Agreement, the Consultant shall, upon execution by the County and the Consultant of an Amendment to the Agreement providing for compensation for such services, analyze the claim, engage in negotiations leading to settlement of the claim, and prepare and process the required documentation to close out the claim. Compensation for such services will be negotiated and effected through an Amendment to the Agreement. CONTRADICTIONS: In the event of a contradiction between the provisions of this Scope of Services and the Consultant’s proposal as made a part of their Agreement, the provisions of the Scope of Services shall apply. THIRD PARTY BENEFICIARY It is specifically agreed between the patties executing the Agreement that it is not intended by any of the provisions of any part of the Agreement to cteate in the public or any member thereof, a third patty beneficiary hereunder, or to authorize anyone not a patty to this Agreement to maintain a claim, cause of action, lien or any other damages or any telief of any kind pursuant to the terms or provisions of this Agreement. COUNTY AUTHORITY The County shall be the final authority in considering contract modification of the Contractor for time, money or any other consideration. END OF SCOPE OF SERVICES